1. L OTUS III P ROMOTION AND AWARENESS RAISING CAMPAIGN D ECEMBER 2012, C AMBODIA Erasmus Mundus Action 2 programme – Partnerships Scholarships for academic exchange between EU and Asia This project has been funded with support from the European Commission.

2. P ROGRAMME Erasmus Mundus Action 2 programme Co-operation and mobility scheme in the area of higher education co-operation Funded by the European Union Overall objective - achieving better understanding and mutual enrichment between the European Union and Third Countries co- operation in the field of higher education

3. W HAT ? Lotus III = EMA2 project Scholarships for studying – research – teaching and/or training: Asian nationals  one of the EU partner universities One-way mobility No mobility between EU countries or within Asia Specific aims: Increasing academic competences Improving language skills Increasing social and intercultural competences Improving employability

4. Objectives EC To promote cooperation between the EU and the Asian countries involved in the project To enable students to benefit from a study/research period abroad and thus to develop a pool from well-qualified, open-minded and internationally experienced young women/men as future leaders To improve the transparency and recognition of studies and qualifications: the project is focused on mobility and will give explicit attention to the promotion of recognition of study systems. To contribute to provide good students from vulnerable groups equal chances and thus disseminating EU social and democratic values To enhance the skills of staff, who can in their turn contribute to the improvement of the education system in their home country To enhance in the medium term the political, cultural, educational and economic links between the EU and the Asian countries involved G ENERAL I NFORMATION

5. P ARTNER UNIVERSITIES 5 South-East Asian Universities: Cambodia: University of Health Sciences China: Nanjing University China: Peking University China: Sichuan University Indonesia: Bandung Institute of Technology Indonesia: University of Gadjah Mada Myanmar : University of Medicine 1 Thailand: Thammasat University Vietnam: Can Tho University Vietnam: Hanoi University of Science and Technology Vietnam: Hué University European Universities: Belgium: Ghent University Belgium: Vrije Universiteit Brussel France: Sciences Po France: Université Paul Sabatier – Toulouse III Germany: University of Goettingen Portugal: University of Porto Sweden: Uppsala University The Netherlands: University of Groningen United Kingdom: University of Kent

6. Associated partners Lotus: Province East-Flanders (BE) Support Fund Myanmar (SFM) (BE) Tuning (BE) Vlir UOS (BE) Morning Tears (CN) Kasetsart University (TH) Airlangga University (ID) EIAS (European Institute for Asean Studies) (BE) Royal University of Agriculture, Phnom Penh (KH) University of Sumatra Utara (ID) University of Veterinary Science – Yezin (MM) Yezin Agricultural University - Yangon (MM) A SSOCIATED MEMBERS

7. S O FAR ? Lotus I + Lotus II = 259 grants 56% female – 44% male Fields of study: 01: Agricultural Sciences 04: Business Studies and Management Sciences 06: Engineering, Technology 07: Geography, Geology 10: Law 12: Medical Sciences 13: Natural Sciences 14: Social Sciences

8. M OBILITY DIVISION L OTUS I & II

9. C OMPARATIVE STUDY NATIONALITIES

11. E LIGIBILITY CRITERIA Applicants need to be nationals of: Cambodia China Indonesia Myanmar Thailand Vietnam Applicants must not have resided nor carried out their main activity (studies, work,...) for more than a total of 12 months over the last 5 years in 1 of the European countries (not for staff!) Sufficient knowledge of language of instruction at host university Undergraduate students must have successfully completed at least one year of studies in their home institution Applicants belong to one of the three eligible target groups Those who were abroad with other Erasmus Mundus projects can only reapply for a different type of mobility !

12. T ARGET G ROUPS Target Group Target beneficiaries Types of individual mobility flows TARGET GROUP 1 Nationals of the third-countries concerned by the geographical lot who are registered in one of the third-country HEIs that is a member of the partnership. Bachelor, master, doctorate, post- doctorate, staff TARGET GROUP 2 Nationals of the third-countries concerned by the geographical lot, who: are registered/work in a higher education institution of these countries that is not included in the partnership (students and staff); have obtained a university degree or equivalent by an institution of these countries (students only). This includes the possibility of providing mobility opportunities to third-country nationals working in public administration, public and private enterprises and non-profit organisations. master, post- doctorate, PhD, staff TARGET GROUP 3 Nationals of the third countries concerned by the geographical lot who are in particularly vulnerable situations, for social and political reasons. For example: 1.having a refugee status or asylum beneficiaries (international or according to the national legislation of one of the European recipient countries) or 2.it can be proved that they have been the object of unjustified expulsion from university on racial, ethnic, religious, political, gender or sexual inclination or 3.they belong to an indigenous population targeted by a specific national policy or IDPs (Internally Displaced Persons) undergraduate, master, PhD

13. E XCHANGE VS D EGREE Exchange: Enrolled at a home university 1 or 2 semesters abroad Results transferred back home (credit transfer!)  you receive your diploma in your home university Approval from home to study abroad: Learning Agreement Transcript of records Degree: Enrolled at a host university Full programme abroad Degree from the host university

14. T YPES OF MOBILITY / SCHOLARSHIP Bachelor: 1 academic semester Master: 1 academic semester (Exchange) 2 academic semesters (Exchange) 2 academic years (Degree) PhD / Doctorate: 6 months (Exchange) 10 months (Exchange) 36 months (Degree) Postdoc: 6 months (Exchange) 10 months (Exchange) Academic or administrative staff: 1 month

15. M OBILITY SCHEME I NDONESIA INDONESIATARGET GROUP 1TARGET GROUP 2 TARGET GROUP 3 Mobility Duration 1m6m10m22m36m1m6m10m22m36m6m10m22m Bachelor 52 Master 222211 PhD 21121 Postdoc 11 Staff 52 Total 33

16. S CHOLARSHIPS Monthly subsistence allowance: Ba / Ma: € 1000 PhD: € 1500 Postdoc: € 1800 Staff: € 2500 Insurance: travel, health, accident Travel costs: 1 return ticket Tuition fee paid by project if mobility 10 months or more, otherwise fee waiver

17. B EFORE APPLYING 1. Make sure that you meet the eligibility criteria 2. Determine your target group 3. Determine the type of mobility and study field 4. Determine if you are an exchange or degree applicant 5. Inform yourself about the host university  Study the project website and the university information !!! 6. Applicable for exchange only!  Make sure you have the support of the home university / faculty

18. O NLINE APPLICATIONS Call for applications open from:  26/09/2012 till 15/02/2013 Start mobility of the grant holders: Ba – Ma: planned for September / October 2013 Ba-Ma students must start at official start of the academic year PhD – Postdoc: in consultation with promoter / supervisor in the host (and home) institution, but the latest by 31.12.2013 Staff: at any time within life duration of the project No additional documents accepted after deadline  Only language test results up to 1 week later Once submitted, you cannot change the application form anymore

19. A PPLICATION FORM 2 application forms: 1. Students / staff registered in one of the partner universities in the consortium 2. Form for every national of the 6 countries involved who: is currently registered at any associate or non-partner university; OR has obtained a degree from any university in these 6 countries

20. A CTIVATING YOUR ACCOUNT 1. Go to www.lotus.ugent.bewww.lotus.ugent.be 2. Go to menu: Lotus III: APPLY HERE!! 3. Online application 4. Choose the correct application form and click on the link:

21. A PPLICATION FORM The application form has 8 different tabs: General information Personal information Academic mobility Language skills Study record Professional experience Recommendation and motivation Important document uploads

22. G ENARAL INFORMATION

23. P ERSONAL INFORMATION

25. A CADEMIC MOBILITY Information about the home & host university and the mobility you are applying for

26. L ANGUAGE SKILLS

27. A CAMEMIC RECORD

28. P ROFESSIONAL EXPERIENCE Only obligatory for staff applicants

29. R ECOMMENDATION & M OTIVATION

30. I MPORTANT UPLOADED DOCUMENTS PERSONAL INFORMATION Passport photo Copy of passport or other official identification proof Proof of Registration / Employment at the Home University Proof of vulnerability (if applicable): Proof of disadvantaged situation (if applicable): ACADEMIC MOBILITY Bachelor / Master: Study plan PhD / Postdoc: Study / research plan Staff: Activity plan LANGUAGE SKILLS English - certificate of test Additional language certificates to be added under Language skills part

31. I MPORTANT UPLOADED DOCUMENTS ACADEMIC RECORD Documents of previously obtained degrees: Copy of all your transcripts of records (preferably PDF and translated in English) should be uploaded under the tab Copy of previously obtained diploma (preferably pdf) Copy of diploma supplement or document explaining the grading system (preferably pdf) RECOMMENDATION & MOTIVATION Recommendation letter 1 Other recommendation letters

32. I MPORTANT UPLOADED DOCUMENTS

33. S UPPORTING D OCUMENTS All documents should be in English or have an English translation attached Scans and uploads preferably in pdf Keep the originals  nothing by post! Multiple documents must be put into a zip-file  Important! RAR-files cannot always be opened, so please use zip-files.

34. S UPPORTING D OCUMENTS For staff: A copy of your passport or other official national identification proof; your previous academic degree(s) A recommendation letter of the contact person at the host university - signed and stamped A detailed activity plan for teaching, training and research for the mobility period

35. S ELECTION Academic merit: 40% Language capacity: 30% Motivation: 30% TG1 = validation by home university All TG’s get a ranking by host university and the final selection is done by a project selection committee

36. T IPS Carefully read the project website and the guidelines for applicants before contacting the project contact persons Contact your home IRO or lotus@ugent.be if you have further questionslotus@ugent.be Write a good and original motivation letter Make sure you have all the required supporting documents Online information  www.lotus.ugent.be www.lotus.ugent.be