1. Goals of this Session: Brief discussion on core and web.. What is your mandate? Where are you at? Our “notes” Discuss satisfaction, issues, features still required Review receipting vs. deposit entry Review Bank Reconciliation and Balancing SchoolBooks WEB

2. Web or Core? –SchoolBooks web simplifies some things: Harder to add a bad date as you cannot backdate past last close Cannot delete a cheque, receipt, J/E … 0 them out which makes them still visible **New** cannot add a cheque or receipt to an asset account –Tough to support and train two products. Also tough for the moving secretaries to adopt methods when schools have a choice of one or the other. –Survey your staff. Ask those that use Core direct questions: What reasons do you not use Web? What features are either not there or better in core that you will not make the switch? If we were to mandate Web - would that be a big deal to you? –You never want to force people off core but for SchoolBooks because of the above you need to get there for sure before Conference 2013! SchoolBooks WEB

3. Web or Core? –We are thinking (even though Core will disappear) to take the ‘D’elete off of cheques, receipts, Journal Entries –We would do it on our Menus.. Will automatically update all customers at next release time. SchoolBooks WEB

4. UPDATES (Really no updates since May 2011 !!) –Changed all of the account descriptions to show full account –‘Fill in account for all lines with description & amount’ - great feature if you are paying Invoices (multiple lines on cheque) and all to one account! –Allow description on cheque void –Indicate #cheques and #receipts on save of bank reconciliation –Display last bank statement ending balance on new bank rec add –You can now on cheque and adjust the GST amount and flags even after cheque is reconciled. This way as you do your quarterly GST and notice errors.. You can correct! SchoolBooks WEB

5. UPDATES ** New Framework (due out June) –Significantly better response time (pending your own network issues) –Ability to Inactivate/re-activate a Vendor –Cannot choose the bank on cheque or receipt add –Ability to type an account number directly on ‘A’dd cheque or receipt! SchoolBooks WEB

6. WHERE ARE YOU AT? –Why are schools using SchoolBooks and not doing bank reconciliation? What is the point? –Are you making sure they are staying current? GNS.588 –Not doing month end close … fine but are you making sure their transactions are in balance? GNL.930 –When schools order new cheques who makes sure they order the correct range of numbers and not re-use old cheque numbers? … This happens lots!! –Where do you go to assist schools when their bank recs don’t balance? Or don’t balance to their G/L and/or monthly reports? SchoolBooks WEB

7. WHERE ARE YOU AT? SchoolBooks WEB Indicates last bank rec isn’t finished and/or in balance Indicates last closed month if closing months Last bank reconciliation

8. RECEIPTS VS. DEPOSITS – WHICH IS BETTER? 1.Hand writing receipts, tracking on a spreadsheet/paper and then inputting at time of deposit as one receipt 2.Entering each receipt individually, printing from CIMS, indicating a deposit number on each receipt at time of entry (next date you will go to the bank) and running C/R Listing by Deposit# to assist in clearing receipts during bank rec. –#1 means less receipts, “cleaner” bank rec. but you are keeping a second set of records with chance of error, loss of information, out of date information –#2 means more receipt numbers used and bank rec. will require slightly more thought but everything is online so no worry about losing paper, information is real time, can be easily recreated and everything is accessible for auditing and assistance SchoolBooks WEB

9. BANK RECONCILIATION –Schools should NOT start bank reconciliation for a month IF previous month’s bank reconciliation is not in balance. The farther ahead you go the bigger the problem gets! – Bank rec report updated to calculate YTD expected bank balance (not just to cutoff date) and now shows current bank balance again … report will indicate if the two do not match up. –Know the difference between balancing your bank rec itself and balancing to the accounts … if the bank statement doesn’t balance then don’t compare to “month end” reports SchoolBooks WEB

10. On the List of Things to do –In Previous Yr Void: show even if account for that cheque is not in the new year allow use to change the account to charge for the void –Add GNL.930 to reports –Add PUR.975 Report (not worried about execution) so they know what Vendors they might choose to inactivate –In PUR.450 report change to include address Y, Email addr Y, active vendors only Y –Allow Bank Reconciliation ‘D’elete –Be able to browse/attach to manual cheque. SchoolBooks WEB