2. PowerPoint Using presentation graphics to improve your image

3. Why use Powerpoint? Almost everyone ends up selling something Sales depend on quality presentations Your competition is likely to show up with a dynamite show! You need to be able to use state-of-the- art presentation technology to compete.

4. Planning your Presentation nalyze efore you A B C ommunicate

5. Planning your Presentation Analyze Your: Audience Subject Time Site Media

6. Analyze your Audience Individual or group? Expert or novice to your field? Familiar with your topic? Friend or adversary?

7. Analyze your Subject What do you want to communicate? Is there lots of data? Is it very technical? What do you hope to accomplish?

8. Analyze your Time Set-up Presentation Pre-set limits? Say what you need, then quit! Audience Questions Will you take them? During the presentation or after?

9. Analyze your Site Large or small? Well lit? Where will you stand in relation to your audience? A/V services?

10. What media will you use? Computer Display Monitor or Projector? Equipment available? Display adequate for audience? What colors, fonts will you use? Can you import tables and charts?

11. What media will you use? Overheads Color or B/W? Limit text to a few lines. Display adequate for the audience? How will you maintain slide order?

12. What media will you use? Flip charts Equipment available? Display adequate for audience? Will you display multiple sheets? Prepare graphics ahead.

13. Graphics add Action! No one likes a boring presentation Insert graphics to catch attention Pick graphics to fit content Be sensitive to audience values

14. Developing PowerPoint Shows Decide on content Select appearance Pictures Transitions and Animation Active Links Preview Pack-n-Go

15. Slideshow Content What do you want the audience to get? What will you show vs. what will you say? Limit text on any one slide Don’t use jargon Outline Top level – slide titles Next level – main slide bullets

16. Slideshow Appearance Backgrounds Text fonts, colors Graphic themes Design Templates Drawing Tools

17. Make sure Drawing toolbar is on Text Boxes AutoShapes Lines and Arrows Alignment Grouping WordArt

18. AutoShapes Select shape list Drag open Right-click to add text

19. Word Art Standard Layouts Edit to Fit

20. Impact on HR Systems  Traditional HR Approaches Incompatible with Future HR Vision…  Centralized Command and Control to Decentralized Access to HR Information  Independent HR Silos to Integrated/coordinated HR Systems  Mutual Loyalty/Sacrifice to Personal Focus/Immediate Benefits  Autonomous Jobs to Team/Project Roles

21. Centralized Control Integrated Access HR Information HR Function IndependentIntegrated Employee Focus Mutual Loyalty Sacrifice Personal Focus/ Immediate Benefits Job Focus Autonomous Jobs Team/Project Roles Impact on HR Systems PresentFuture

22. Inserting Images Pictures Insert=>Pictures Clip Art

23. Inserting Images Pictures Insert=>Pictures Clip Art From File

24. Transitions Active change from slide to slide Can be very slow on old machines Use Slide Show=>Slide Transition Limit to 1 or 2 types Use consistently

25. Animation Controls timing, effects of text Can use the Animation button Limited Selection Adds Sounds! I Use Slide Show=>Custom Animation Limit types, use consistently Use View=>Slide Master

26. Active Links Slide Show  Action Settings

27. Active Links