1. Mrs. Jan Moreno Extramural Agreements Specialist South Atlantic Area Dr. Deborah Brennan Area Director South Atlantic Area Mr. Gerald Brunson Acting, Deputy Area Director South Atlantic Area Dr. Karl Narang Associate Area Director South Atlantic Area Grant Workshop March 19, 2010

2. 2 South Atlantic Area My Goal We know –Time and money spent on promoting group trust and rapport is not only a good business practice - it's a profitable investment Provide –Outstanding Customer Service Because –You (my customers) will want to do business with me if you trust that I will treat you fairly, with courtesy I will do every thing possible to resolve any situation and I will treat you with honor and integrity Therefore –Teamwork ensures you my customers aren't duplicating efforts which costs both time and money –We all must be committed to protect and preserve each others trust

3. 3 South Atlantic Area Sequence of Events –ARIS Indirect Program Support Costs (IPSC) Grant Proposals –Approvals –Submission Steps –Budget Grants.Gov Got An Award…what’s next? Table of Contents

4. 4 South Atlantic Area ARIS Incoming Agreement Approvals –Research Leader –Laboratory Director (if applicable) –Area –National Program Staff »All approved before applying at Grants.Gov or »Submitting through University PI Proposal –Letter of Commitment/Intent Award Notice ARIS update & AIMS ADO –negotiation & execution of agreement Sequence of Events

5. 5 South Atlantic Area Indirect Program Support Costs (IPSC) IPSC –Costs incurred at the Headquarters »Agency overhead –Assessed on all incoming funds over $5,000 – 10% of the total incoming amount

6. 6 South Atlantic Area Grant Proposals You can not submit a grant proposal without: –ARIS approval »RL »LD (if applicable) »AREA »NPS Submitting a grant proposal to a funding organization via Grants.Gov or Mailed »Without Area and Agency approval is unacceptable

7. 7 South Atlantic Area Steps for Submission ARIS – Incoming Agreement –Approved Develop/Complete Proposal Package –IPSC 10 % total incoming funds Proposal Package Reviewed –PI or Co-PI Submit via Grants.gov or –Via University PI

8. 8 South Atlantic Area Steps for Submission Letter of Commitment (LOC) –Institutions of the Lead PI require the LOC and –Sometimes a Sub recipient Commitment Form LOC are sent to: the institution’s sponsored programs office some are submitted to the Lead PI Who will sign the LOC? -If you are the co-PI on a grant proposal -ADO -LOC is signed upon ARIS approval -SY will provide the LOC to Cooperator

9. 9 South Atlantic Area Steps for Submission Submitted your proposal via –GRANTS.GOV If funded notify » Unit Secretary »Administrative Officer »ADO, Jan If not funded notify »Unit Secretary »To un-fund the Incoming Agreement

10. 10 South Atlantic Area Budgets Indirect Program Support Cost (IPSC) –Gross Agreement Amount IPSC Rate - 10% –Net Agreement Amount IPSC Rate - 11.111% (equivalent to 10% gross rate) In ARIS you must disclose co-PIs –Q: Is the work to be performed In-house or Extramural or Both? »You select Both and then under “Non ARS Performing Institutions” list each cooperator (sub-applicant)

11. 11 South Atlantic Area GRANTS.GOV E-Biz POC –Jan Moreno Each SY can be designated as the “Authorized Organization Representative” (AOR) As AOR you will submit your own grant proposal Via Grants.Gov

12. 12 South Atlantic Area GOT AN AWARD What’s Next? Notify –Unit Program Assistance and –Administrative Officer (AO) Update ARIS/AIMS –Incoming funds >$25,000 Add 416/417 and AIMS –Incoming funds <$25,000 Add AIMS Post-Award Approval –RL, LD, AO, Area, ADO

13. 13 South Atlantic Area GOT AN AWARD What’s Next? ADO pulls packet –If an ARS SY is PI »Awarded 424 »Copy of proposal »AIMS –If an ARS SY is Co-PI Sub-award from the Cooperator »University »Copy of proposal »AIMS ADO –Final negotiation –Signature –Give to Budget and Fiscal Office (BFO) –Post funding and –Fully executed copy sent to Administrative Officer