1. New developments version 16 Users Group Denmark 23/05/03

2. Version 16 2 Main change – new clients New clients for Cataloging, Acquisitions and Serials (new Circ client available from 15.2). Search no longer a separate client – part of Cataloging, Acquisitions/Serials and Circ modules. Serials has been incorporated within Acquisitions.

3. Version 16 3 Main change – new clients Items no longer a separate client – part of Cataloging The Job manager client is now part of every module Administration module has been absorbed into Acq. (currencies), Circ. (profiles)module, all modules (privileges).

4. Version 16 4 Circ client

5. Version 16 5 New cataloging client

6. Version 16 6 Items management

7. Version 16 7 Browse in cataloging

8. Version 16 8 Acquisitions client

9. Version 16 9 Currency table now in ACQ

10. Version 16 10 Serials module part of Acq.

11. Version 16 11 New features - GUI New ability to copy/paste data from the text lists in all GUI modules. The “Enter Unicode value option” is available in all edit boxes Now various alternatives for IP station identification identification: –Station ID –External IP adress –Internal IP address GUI now uses HTML templates for display of data. All old display tables are no longer used.

12. Version 16 12 Web OPAC A new column for an external link has been added to the Brief Display format of records in the WEB OPAC.

13. Version 16 13 Cataloging Document length increased from 2000 lines to 5000. There is still a server limitation of 45000 characters. Check that the record won’t exceed 45000 characters, before sending it to the server. If so an error will be displayed (to avoid GUI crash) and the operation will stop.

14. Version 16 14 Cataloging Unicode is now stored in UTF-8 (used to be in US7ASCII). It is now possible to view the value of a character by placing the mouse pointer over it. A tool tip with the Unicode value of the character will display.

15. Version 16 15 Cataloging A new function allows for the display of a record in the ALEPH Web OPAC format

16. Version 16 16 Circulation A picture ID can be attached to a user record. The picture can be updated on-line using the “update picture” button

17. Version 16 17 Circulation The new SIP2 server replaces the SC server. This server now supports the 3M Standard Interchange Protocol Version 1.00 and 2.00.

18. Version 16 18 Advanced Booking in Circ Hold requests are now sensitive to ‘short loan’ items. A ‘Booking Schedule List’ will open instead of the standard Hold Request window.

19. Version 16 19 Acquisitions – Order arrival Upon the FIRST arrival of an order, a message can now be sent to the initiator of the order. Previously the options were: –Create hold –Send directly –No action

20. Version 16 20 Invoicing When a new invoice is created, or an existing one is modified, and the actual unit price exceeds the estimated unit price by more than a defined percent, an alert message displays

21. Version 16 21 Acquisitions - VAT On the general invoice, a new flag allows for defining Y/N for VAT per line item. Budget summary also gives VAT breakdown

22. Version 16 22 EDI Outgoing EDI –Monograph Order Dispatch –Order Cancellation –Order Claim - Monographs –Order Claim – Serials Incoming EDI –Serials Invoice –Monograph Invoice –Monograph Claim Response –Serials Claim Response An EDI loader log is now available and can be viewed on-line.

23. Version 16 23 Course Reading A new summary list by instructor gives –All course linked to an instructor –Bib info attached to them. Data Rights Access for E-reserve usage. It was developed for interaction with the "Course Reading" module, but can be used in any other environment in the system.

24. Version 16 24 e-Reserves Flowchart

25. Version 16 25 E-reserves The DRA system deals with three different cases: a.An object can be seen without any restrictions. b.An object can be seen with the approval of copyrights statement. c.An object can be seen only if the borrower is registered to the specific Course that the object is attached to.

26. Version 16 26 Serials New developments place the prediction pattern in the HOL record rather than in the ADM record. Various expand programs takes the information from the 85x/86x fields, or the z30 record and expands it into the 866 format (summary holdings).

27. Version 16 27 Claiming The list of claims was changed It is possible to edit claims Send claim optional

28. Version 16 28 Claim Details

29. Version 16 29 List of Claims

30. Version 16 30 Claims Details - Update

31. Version 16 31 Claims - Log Claim text Vendor reply

32. Version 16 32 Acquisitions Order Log new functionality: User update

33. Version 16 33

34. Version 16 34 Order log - update

35. Version 16 35 Transaction Type - Update

36. Version 16 36 Order Log - Update

37. Version 16 37 ILL request number Outgoing Request Number Incoming Request Number

38. Version 16 38 Outgoing request number last-req-no (util g/2) ill.ini

39. Version 16 39 Outgoing index

40. Version 16 40 Incoming request number last-in-req-no (util g/2)

41. Version 16 41 Incoming index

42. Version 16 42 Parallel Indexing Index building –Optimization and structural changes in index building –Parallel indexing – no downtime while index is being created -possible to change parameters and check results without losing current indexes

43. Version 16 43 Services The services are integrated on each module in the GUI client. Parameters are checked & corrected before submitting jobs. Parameter value options integrated with the system’s tables

44. Version 16 44 GUI - services

45. Version 16 45 Check/Correct – GUI Interface Before submission:

46. Version 16 46 Check/Correct – GUI Interface After submission, including correction of parameters and errors

47. Version 16 47 Batch Service - Value Options

48. Version 16 48 Print History

49. Version 16 49 Enhanced GUI Printing Flexibility in customization: editing and adding fields to the report HTML format Print history

50. Version 16 50 SERVER CLIENT GUI, Job manager, Print Daemon HTML PrintFile (Printouts) XML PC SERVER Batch Jobs Translation XML XSL E-mail Preview Print Save As

51. Version 16 51 XML/XSL Print Mechanism Data Retrieval (XML) Contains all potential data to allow additional placeholders Option to execute external programs Print History Data Translation (XML) Codes to meaningful texts Dates, Numbers and signs Data Formatting (XSL) Fast growing standard, support readily available Built-in support for UTF8 Templates managed and distributed from the server

52. Version 16 52 Printing - Example

53. Version 16 53 Printing - Example

54. Version 16 54 Statistics Z13 was enhanced - includes up to 5 additional based on tab22. The fields can be individual BIB fields, or they can be multiple fields concatenated using edit_paragraph (up to 500 characters).

55. Version 16 55 Statistics Z00 table has a complementary table Z00R which is fully relational Z00R table contains records including the bibliographic data in separate fields.

56. Version 16 56 SQL-USM01> select * from z00r where Z00R_DOC_NUMBER = '000000500'; **** Hit return to continue **** Z00R_S Z00R_DOC_ Z00R_ Z Z00R_TEXT ------ --------- ----- - ------------------------------------------- 000001 000000500 FMT L BK 000002 000000500 LDR L 00868nam^^22002651^^4500 000003 000000500 035 L $$a(OCoLC)99034062 000004 000000500 040 L $$cCjkharP 000005 000000500 05000 L $$aHG538.13$$b.F37 000006 000000500 051 L $$cCopy 2. 000007 000000500 090 L $$aHG538$$b.F294

57. Version 16 57 Statistics The Z00R records are created by the “Update Short Bibliographic Record” (p_manage_07) batch process that also creates the short record (Z13). This service is available from the Build Indexes to the Catalog option of the Services menu in the Cataloging and Search modules.

58. Version 16 58 Loading new records Check input file against database (p_manage_36) Not in DBUnique matchMultiple match Tab_match Match_doc_acc Load MARCIVE Records RLIN Loader OCLC Loader

59. Version 16 59 Questions?

60. Version 16 60 Action Log A new Action Log window displays all log transactions that match certain defined conditions. The order button allows the user to jump from each log message to the related order.

61. Version 16 61 Claims The claim window has been enhanced. When a claim is sent to a vendor, the print format and date are recorded in the order log.