1. In Business Series © Prentice Hall 2007 1 Microsoft Office Excel 2007 In Business Core Chapter 2 Excel Basics

2. In Business Series © Prentice Hall 2007 2 Chapter Introduction  Video Workshops  Why Do I Need This  What’s Wrong with This Spreadsheet  Review & Challenge Questions  Skills Exam  Excel Skill Sets  Data Management  Formatting  Editing  Printing  Common Mistakes  Quick References

3. In Business Series © Prentice Hall 2007 3 Data Management Skills  Data Entry  Auto Fill  Adjusting Columns & Rows  Hiding Columns & Rows  Copy & Paste  Single Level Data Sorting  Multiple Level Data Sorting

4. In Business Series © Prentice Hall 2007 4 Data Entry  Most basic and fundamental Excel skill  Figure 2.1 shows title and financial category labels

5. In Business Series © Prentice Hall 2007 5 Auto Fill  Automatically completes data points in sequential order  Can include numbers, years, months, or days of the week  Two sequential data points must be selected in two adjacent cells  Use the Auto Fill Handle

6. In Business Series © Prentice Hall 2007 6 Adjusting Columns and Rows  Default width of columns may not accommodate all entries  Default height of row may not accommodate all entries  Both width & height may be adjusted

7. In Business Series © Prentice Hall 2007 7 Hiding Columns and Rows  May increase readability  Valuable because you do not have to move or delete data you may need in the future

8. In Business Series © Prentice Hall 2007 8 Copy and Paste  Perhaps the most convenient & commonly used Excel commands

9. In Business Series © Prentice Hall 2007 9 Sorting Data (Single Level)  Arranging data in a specific sequence enables managers to assess information efficiently and make key decisions.

10. In Business Series © Prentice Hall 2007 10 Sorting Data (Multiple Levels)  Use multiple-level sorting when duplicate values appear in the column that is used to sort the data in a worksheet.

11. In Business Series © Prentice Hall 2007 11 Data Management Summary  Video Workshop  Creating Merchandise Sales Reports  Sales Report Help

12. In Business Series © Prentice Hall 2007 12 Formatting Skills  Formatting can enhance the visual appearance and transform a basic spreadsheet into a professional looking document.  Data Formats  Data Alignment  Number Formats  Borders (Line Formats)  Cell Color (Fill Color)  Features are found in the Home Tab of the Ribbon.

13. In Business Series © Prentice Hall 2007 13 Data Formats  Format Icons in the Font Area  Additional formatting options

14. In Business Series © Prentice Hall 2007 14 Data Alignment  Alignment options  Format Cells dialog box

15. In Business Series © Prentice Hall 2007 15 Number Formats  Available options  Number Tab of the Format Cells Dialog Box

16. In Business Series © Prentice Hall 2007 16 Borders (Line Formats)  Adding lines help keep track of data  Distinguishes labels from data

17. In Business Series © Prentice Hall 2007 17 Cell Color (Fill Color)  Can be used to make titles and column headings stand out

18. In Business Series © Prentice Hall 2007 18 Formatting Summary  Video Workshop  Creating a Store Performance Report  Price Change Problems

19. In Business Series © Prentice Hall 2007 19 Editing Skills  Editing Data in a Cell  Moving Data  Deleting Columns & Rows  Deleting Worksheets  Inserting Columns & Rows  Inserting, Moving, & Renaming Worksheet Tabs

20. In Business Series © Prentice Hall 2007 20 Editing Data in a Cell  After creating a spreadsheet, changes may be needed.  Data may be edited by double clicking the cell or using the formula bar.

21. In Business Series © Prentice Hall 2007 21 Moving Data  Any range of data may be moved.  Highlight the range before attempting to drag data to new location.

22. In Business Series © Prentice Hall 2007 22 Deleting Columns and Rows  Especially useful when using a subset of data from a larger spreadsheet

23. In Business Series © Prentice Hall 2007 23 Deleting Worksheets  Excel’s default will place 3 worksheets in each workbook.  Editing may require excess sheets to be removed from a workbook.

24. In Business Series © Prentice Hall 2007 24 Inserting Columns and Rows  To make room for additional data, columns and/or rows could be needed.

25. In Business Series © Prentice Hall 2007 25 Worksheet Tabs  Inserting, Moving, & Renaming Worksheet Tabs  Multiple versions or scenarios of plan can be created.  Once new worksheets are added, order may need to be arranged and tabs renamed.

26. In Business Series © Prentice Hall 2007 26 Editing Summary  Video Workshop  Editing Store Sales Report  Audio Breakdown

27. In Business Series © Prentice Hall 2007 27 Printing Skills  Page Setup  Printing a Worksheet

28. In Business Series © Prentice Hall 2007 28 Page Setup  All but the smallest worksheets will require some type of preparation  Page Layout commands

29. In Business Series © Prentice Hall 2007 29 Printing a Worksheet  After selecting options, use Print Preview before printing  Using Print Preview will reveal any additional changes and save supplies and show any distortions

30. In Business Series © Prentice Hall 2007 30 Chapter Summary  Video Workshop for Printing  Excel in Practice Anecdote  Review Questions  Skills Exam  Challenge Questions