1. Research management in Higher Education Institutions A process management experience in Italian Universities Nicola Bertazzoni Marta Zaetta

2. www.u-gov.eu 1)Cineca Overview 2)CRIS for the Italian Ministry of HigherEd & Research 3)CRIS for Italian Universities

3. www.u-gov.eu University Consortium No-Profit Founded in 1969 43 Members: 40 Universities 2 Research institutes Italian Ministry of University and Research Total turnover:  60 mil. Employees:  400 CINECA for Higher Education

4. Cineca’s main activities Students and learning ResearchAccountingHR Planning & Controlling Students management Courses management Research Project management Professors management Ministry of University and Research University

5. www.u-gov.eu 1)Cineca Overview (short) 2)CRIS for the Italian Ministry of HigherEd & Research 3)CRIS for Italian Universities

6. www.u-gov.eu CRIS for Italian HigherEd & Research Ministry National Project Management National Research Assessment Exercise Two National Research Processes

7. www.u-gov.eu Annual process Personal workspace for each researcher/applicant Funding opportunities list Application submission Application assessment (bibliometrics and peer review) and ranking Periodical reports & Financial data monitoring during project life-cycle Final reports/statements Data are not publicly accessible Researchers 1) National Project Management Ministrerial officies

8. www.u-gov.eu 1) National Project Management Facts and figures >4.000 project proposals (applications) submitted each year 219.144 registered users, curricula, carreers and results >6.500 international experts for review of applications

9. www.u-gov.eu Covers from 3 to 5 years Universities send only their best research results (Universities run an internal assessment before) National Assessment based on bibliometric indicators + peer review University final ranking % of Public Funding delivered according to this ranking (Each year the Ministry of Higher Edu delivers funding to Italian public universities based on a set of key indicators. This set of indicators will be widen to include performance indicators about research and learning activities) Universities 2) National Research Assessment Exercise Ministrerial officies

10. www.u-gov.eu Last National Exercise – Final Ranking Trento 10,69% Politecnico Torino 5,22% Politecnico Milano 4,14% Bergamo 2,82% Genova 2,52% Milano-Bicocca 2,51% Roma ‘Foro Italiaco 2,35% Torino 2,18% Udine 1,95% Tuscia 1,80% Milano 1,69% Venezia 1,65% Chieti 1,50% Padova 1,37% Insubria 1,36% Bologna 1,33% … …. Bari -1,94% Parthenope di Napoli -2,03% Cagliari -2,08% Roma ‘La Sapienzà -2,11% Teramo -2,17% Cassino -2,21% Molise -2,29% Camerino -2,42% L’Orientale di Napoli-2,50% Seconda Università di Napoli -2,82% Basilicata -2,90% Sassari -2,95% Messina -3% Palermo -3% Foggia -3% Macerata -3%. This ranking was released in 2009. The percentages identify the increase in public funding for each institution.

11. www.u-gov.eu 2) National Research Assessment Exercise Facts and figures First exercise was successfully concluded in 2006 17.329 products were evaluated by 151 panelists, assisted by 6.661 international experts At least 2 blind reviews per research product Final ranking calculated by scientific area and by structure A new (bigger!) exercise will start very soon

12. www.u-gov.eu Ministerial CRIS interoperability Universities’ CRISs and the Ministerial CRIS exchange data via: –Web services –File upload/download –OAI-PMH (work in progress) Researchers’ curricula are in Europass format. We are working to provide national research project data according to CERIF. Re-engineering of Ministerial CRIS expected in the future

13. www.u-gov.eu 1)Cineca Overview (short) 2)CRIS for the Italian Ministry of HigherEd & Research 3)CRIS for Italian Universities

14. U-GOV Solution Map

15. U-GOV An Interconnected System RI Research Catalog Research Project RU Carriers People Remunerations Payroll Org. Structure DI Course Planning Student Management Student Services CO Accounting Sys. Sales and Purchases Inventory CSA ESSE3 Ministerial Database Ministerial Database Document Management Document Management 3° party Apps ID management systems ID management systems Portal

16. www.u-gov.eu U-GOV Research

17. U-GOV Research Repository and Assessment UNIMC UNICAM UNIVE UNISAL UNICH FBK UNITN UNIPR POLITO CASSINO URBINO IOR CEINGE UNINA UNISALENTO INSUBRIA UNITS POLIMI S.ANNA UNIBS UNIME UNIPG UNITO UNIPV UNIBOCCONI UNIVR UNIFE UNIMORE UNIFI

18. Assessment and Project Management Assessment functions UNIBOCCONI UNISALENTO POLIMI UNINA UNIFE UNITN UNIPV UNIVE POLITO UNIFE UNITO UNICAM UNITS

19. www.u-gov.eu Repository of Research Results Research outputs management (publications, patents, products, ecc.) Statistics/Reporting about publication, researcher, research unit, area, ecc. Data import and export using standard metadata formats (e.g. MODS, qDC, ISI, BibTex, Endnote, Pubmed,...) towards university library, institutional repository, university portal, national systems and web sites System interoperability (e.g. OAI- PMH publication metadata harvest, other web services,...) Researchers unique data entry point (for portals and ministerial systems) Duplication detection (by an automatic recognition) ‏ Attachment management (e.g. full text) ‏ and copyright management Integration with U-GOV HR data for authority control management Focus on management needs, while the university portal distributes access and use to research data

20. www.u-gov.eu Assessment Process Assessment Session Types: –Automatic –Peer reviewed –Mixed Configuration steps: –Selection of results grouped by attributes (e.g. tipology, year,...) –Definition of assessment rules and criteria per each result group More assessment sessions (based on different criteria) can simultaneously run on the same result group.

21. www.u-gov.eu

22. Project Management Project Configuration –Project type –Cost prospect model –Work package model (if required) Project informations –Total budget and annual budget –Work Packages definition –People and resources Real Time Reporting –For internal control management (about work in progress and results) ‏ –For funders Timesheet submitting by researchers Business Intelligence facilities for Indirect Cost Allocation

23. www.u-gov.eu Research Asset Management This module is in development stage It aims at a more accurate management of these data: Labs and equipments Research Groups (members, research areas, strategies...) Researchers (skills, expertise, experiences, CVs,...) ‏ Collaborations (partners, links to business/industry,...) Offering (research services, consulting,..)

24. www.u-gov.eu U-GOV Research Interoperability Future goals: CERIF Wrap Developed following CERIF guidelines

25. www.eunisresearch2010.it (videos + photos)

26. www.u-gov.eu Thank you for your attention Nicola Bertazzoni Marta Zaetta Cineca - Solutions for Higher Education n.bertazzoni@cineca.it