1. By: Devi Sumadi - 26406016 The Administration information system design and construction of UD. Usaha Jaya Engineering Equipment Company

2. Background of The Study In the purchases system, the store makes the purchase order by typing it using a previously created template in Microsoft Word. In the sales system, firstly the administration must confirm the warehouse inventory, whether the goods that the customer order is sufficient or not.

3. Background of The Study In the inventory recording, the warehouse worker needs to write it in the stock card. So if something goes wrong can cause invalid of data. The salary recording is also written in the book so there is a possibility of error. When the stock of the goods is approaching the minimum limit, there is no warning to make the order for the supplier. Making the report usually takes a long time because the recording system is still using the manual method.

4. Statement of The Problem This thesis will discuss some issues such as: How to create the administration Information system of sales and purchase which is useful and appropriate for the UD. Usaha Jaya company. How the UD. Usaha Jaya company can find out about the payment of salary for the workers. How to record the stock of the goods. How to make an automatic purchase order. So, if the stock is approaching the minimum limit, the system will give an alert.

5. Statement of The Problem How to match the coming goods with an existing purchase order. How to create a data structure for the goods which are received by the company. This includes the item codes, item names, quantity of the goods, prices, and details of the other goods. How the system can give useful information or report for the company

6. Scope The scope of this study are : Making an access rights for the users of this system which consists of : - Owner - Administrator - Warehouse worker or employee Purchase - The recording of suppliers’ data - The purchase transaction - The preparation and listing of purchase order (PO) - The reception of goods that come and the match with the existing purchase order - The Listing of Debt

7. Scope Sales - The recording of customers’ data - The sales transaction - The record of returned sales - The making and recording of sales orders, delivery orders and invoices - The Listing of customers’ accounts receivable Inventory - The Recording of the goods transfer and delivery order - Stock card

8. Scope Inventory - Unit Conversions (from box to the grain) - The Listing of the inventory using the First In First Out method (FIFO) - The Stock of Opname that is performed two times in a year. Payroll for the permanent employees - Position / title - Basic salary - Daily meal money - Transportation money - Commission (sales) - Attendance for permanent employees

9. Scope Payroll for daily employees - Daily Salary - Daily meal money Reports - Sales report - Purchase report - Profit and loss - Inventory - Stock card - Debt and account receivable - Permanent employee’s absent report - and other reports

10. The purpose of the Study The purpose of this study are to design and to produce an information system application that can handle the purchases, sales, inventory, payroll, and also provides the required reports quickly and easily.

11. New Design System Company Data Flow Diagram (DFD) Context Diagram

12. Data Flow Diagram (DFD) Level 0

13. Data Flow Diagram (DFD) Level 1 Purchases Transaction

14. Data Flow Diagram (DFD) Level 1 Sales Transaction

15. Data Flow Diagram (DFD) Level 1 Employee Administration

16. Entity Relationship Diagram (ERD) Conceptual Data Modelling (CMD)

17. Entity Relationship Diagram (ERD) Physical Data Modelling (PMD)

18. Conclusion From the test of case study which is implemented in the application, the writer comes to some conclusions: The Applications that is made is suitable for the company’s needs and the listing process is conducted in a structured transaction. From the example of the case study that has been conducted and compared with the manual calculation, the system is able to make an accurate profit and loss report. Overall, the look of the program, presentation of information, ease of using the program, speed the process, provided features and compatibility with the existing systems, the user considers it "Good" from the maximum value of "Very Good“. It is seen from the results of the questionnaire about the overall evaluation of this application.

19. Recommendation The recommendations for the program developer of the administration information system application are: The Display of the program can be made more user friendly with the aim of accelerating the process. The Reports that are made in this application can be developed more according to the user’s needs. The system making can be developed with web-based.

20. Thank You