1. Part-financed by the European Union European Regional Development Fund and European Neighbourhood and Partnership Instrument Financial reporting & payment flows Baltic Sea Region Programme 2007-2013 Joint Technical Secretariat Information Seminar Riga, 9 November 2010

2. 2Information Seminar, Riga, 9 October 2010 Content 1.Reporting forms 2.Technical specifications 3.Payment

3. 3Information Seminar, Riga, 9 October 2010 1. Reporting forms - Financial part Cover sheet FR_1: Eligible expenditure to be co-financed FR_2: Specification of “External services” (BL2) FR_3/FR_4: Specification of “Equipment” / “Investments” (BL4) FR_5: Partners' eligible expenditure to be co-financed FR_6: Interest income FR_7: Revenues FR_8: Complementary activities FR_9: First level control confirmation

4. 4Information Seminar, Riga, 9 October 2010 Cover Sheet Main details about the project and the reporting period Contact information LP/FLC/Project/Financial/Information manager Bank information Payment request Lead partner confirmation and signature => keep data up-to date !

5. 5Information Seminar, Riga, 9 October 2010

6. 6 FILL IN ALL COLUMNS !!! Similar tables in FR 3 (Equipment) and in FR 4 (Investments) => all based on cost itemisation list

7. 7Information Seminar, Riga, 9 October 2010 Cost itemisation list for all the invoices related to Equipment/Investments The reported expenditure must be in line with the information provided in the Project Data Form REMEMBER Only depreciation costs/rent for equipment! Fill in all the columns! FR_3/FR_4: Specification of “Equipment”/ “Investments” (BL4)

8. 8Information Seminar, Riga, 9 October 2010 Data from Partner reports Data from Cost sharing reports

9. 9Information Seminar, Riga, 9 October 2010 Activities carried out during the project implementation period and financed from other sources than those of the programme Private and public contributions and/or financial gains (e.g. sponsoring, extra contributions from the government etc.) Must not be reported in sheets FR_1 -> FR_5 FR_8: Complementary activities

10. 10Information Seminar, Riga, 9 October 2010 Summary of expenditure reported in FR_1 to FR_8 Programme co-financing and partner contribution per fund Check of 10% rule and 20% rule First level control confirmation –Signature –On-the-spot controls –Ineligible expenditure FR_9: First level control confirmation

11. 11Information Seminar, Riga, 9 October 2010

12. 12Information Seminar, Riga, 9 October 2010 Content 1.Reporting forms 2.Technical specification 3.Payment

13. 13Information Seminar, Riga, 9 October 2010 2. Technical requirements MS Excel only Form protection Checksum Error messages Submission on time!

14. 14Information Seminar, Riga, 9 October 2010 Content 1.Reporting forms 2.Technical specification 3.Payment

15. 15Information Seminar, Riga, 9 October 2010 3. Payment Certified partner reports Certified progress report Payments Payment Reports Project partners Lead partner Programme Payments

16. Part-financed by the European Union European Regional Development Fund and European Neighbourhood and Partnership Instrument Financial reporting & payment flows Joel Kook Finance Officer E-mail: joel.kook@eu.baltic.net Phone: +49 381 45 484 5278 Information Seminar Riga, 9 November 2010