1. Time and Effort Certification

2.  Highlight the requirements of the Uniform Guidance: 2 CFR.200.430  Review the University Policy  Clarify your responsibilities in the process  Through awareness, minimize the financial risks to you, your department and the University

3.  Maintain an accurate payroll distribution system  Provide periodic, after the fact effort reports for review and certification  Sponsored activities  Non-sponsored activities  Document the following activities:  Research, Instruction, Public Service  Non-sponsored research, Administration  Teaching  Clinical (HSF)

4.  Document the following activities:  100% University Effort  Regardless of hours worked within the certification period  Effort commitments as proposed and awarded  Paid by the sponsor  Cost shared by the University  Payroll charged to external sponsors is commensurate with University Effort  Reasonable reflection of effort toward specific activities, sponsored and non-sponsored

5. “…in an academic setting, teaching, research, service, and administration are often inextricably intermingled. A precise assessment of factors that contribute to costs is not always feasible, nor is it expected. Reliance, therefore, is placed on estimates in which a degree of tolerance is appropriate.”

6.  Due Diligence in exercising your responsibilities to include :  Understanding principles, polices and procedures  Ensuring commitments of effort are accurately reflected  Complying with sponsor requirements regarding significant reductions in effort  Directing corrections to payroll expenses due to changes in effort  Certifying periodic effort reports in a complete and timely manner  Responding to inquiries of reviewers  Documenting 100% of University Effort provided :  Your own  Individuals under your direction (student, staff, wage)

7.  Authorized Certifiers:  Employee or Principal Investigator for whom report was created  Person having firsthand knowledge  Person using a suitable means of verification  Instances of non-compliance:  Project placed on hold  Salary removed from sponsored project to other sources of funds  Indicates a failure to follow institutional practices  Shared Responsibility:  Principal Investigators/Faculty/Certifiers  Effort Reporting Coordinators  Department Chair/Division Head  Director of Outreach and Compliance in the Office of Sponsored Programs