1. Chapter 17: Import/Export McGraw-Hill/Irwin Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

2. Import/Export Importing translates data from other programs into a format that Peachtree can use. Data can be imported into Peachtree. Exporting copies Peachtree data into a format that other programs can read and use. Data is exported from Peachtree. 17-2

3. Importing, p. 695 Peachtree Spreadsheet Database file Other accounting program Importing translates data from other programs into a format that Peachtree can use. 17-3

4. Exporting pp. 695-696 Database program Spreadsheet program Word processing program Peachtree Other accounting program Exporting copies Peachtree data into a format that other programs can use. 17-4

5. Peachtree Tips Peachtree Tips The word processing program used to illustrate PCA’s exporting feature is Microsoft Word 2007. You may use any word processing program that supports ASCII to complete Chapter 17. You export data from Bellwether Garden Supply in Chapter 17. You import Bellwether’s chart of accounts into a newly set up company. 17-5

6. Backing up Chapter 17 Backup Name KB Page Nos. customer.csv 34 KB 703 customer.txt 703 The chart below shows the size of the backups made in Chapter 17. Refer to textbook p. 668 for the chart of backups and files saved in Chapters 17, 18, Projects 3 and 4. (There are no backups or saved files in Chapter 16.). 17-6

7. Glossary of Terms Chapter 17

8. Importing, 695 Importing translates data from other programs into a format that Peachtree can use. Data can be imported into Peachtree. 17-8

9. Exporting, p. 695 Exporting copies Peachtree data into a format that other programs can read and use. Data can be exported from Peachtree. 17-9

10. Files, p. 696 Files are a group of related records; for example, customer files and journal files. 17-10

11. Records, p. 696 Records are a group of fields that contain information on one subject; for example, the general journal, purchase journal, cash disbursements journal, sales journal, or cash receipts journal. 17-11

12. Fields, p. 696 Fields are an individual piece of data; for example, invoice numbers, account numbers, debit amount, credit amount. 17-12

13. Comma Separated Values, p. 697 Comma separated value files (CSV extensions) are commonly used for transferring data between applications in a text-based format. 17-13

14. ASCII, p. 698 ASCII is a acronym for American Standard Code for Information Interchange. It is one of the standard formats for representing characters on a computer. Most word processing, spreadsheet, and database programs can read ASCII files. 17-14

15. Internet Activity, p. 709 1 Go to the book’s website at www.mhhe.com/yacht2011. www.mhhe.com/yacht2011 2 Link to Student Edition. 3 Open or Save. In the Choose a Chapter field, select Chapter 17. Observe that the Quizzes and More Resources list includes additional activities. In the Course-wide Content list, link Internet Activities; then link to Part 4 Internet Activities for Chapter 16-18. Select Open or Save. 4 Complete the WOMEN’S BUSINESS CENTER exercise. Read steps 1 and 2. 5 Follow the steps shown on the book’s website to complete this Internet activity. 6 Using a word processing program, write a brief summary of what you find. Include all appropriate website addresses. 17-15

16. Going to the Net, p. 710 Access the Peachtree Add-Ons website at http://www.peachtree.com/productsServices/peachtree AddOns/. http://www.peachtree.com/productsServices/peachtree AddOns/ http://www.peachtree.com/productsServices/peachtree AddOns/ Complete the following: Complete the following: 1. List seven Peachtree add-ons. 2. Link to Third-Party Add-Ons, then Point of Sale. The URL is http://sagepss.com/Solutions.aspx?p=2&v=1%2c4 %2c111&b=207%2c208%2c212. Briefly explain the Point of Sale application. http://sagepss.com/Solutions.aspx?p=2&v=1%2c4 %2c111&b=207%2c208%2c212 http://sagepss.com/Solutions.aspx?p=2&v=1%2c4 %2c111&b=207%2c208%2c212 17-16

17. Assessment Rubric, p. 713 ReportNavigation Center and Links File Name, Extension, and Report ID Customer List 17-17

18. Analysis Question, p. 713 What is the purpose of importing and exporting? 17-18