1. EECE 295 Project Management Vanderbilt University School of Engineering 1 November 10, 2005University Club Project University Club POS Project Presentation 1 By: Tearra Vaughn Brain Jarvis Drew Ramm Dincer Unluer

2. EECE 295 Project Management Vanderbilt University School of Engineering 2 November 10, 2005University Club Project 830 Members –1200 Accounts Open Banquet Services Dinning Services Bar The University Club

3. EECE 295 Project Management Vanderbilt University School of Engineering 3 November 10, 2005University Club Project Software Computer Hardware Network POS Equipment Current System

4. EECE 295 Project Management Vanderbilt University School of Engineering 4 November 10, 2005University Club Project Peachtree –Payroll –Accounts Payable Club Connect –Banquets and Catering –Accounts Receivable Windows 2000 Software

5. EECE 295 Project Management Vanderbilt University School of Engineering 5 November 10, 2005University Club Project Dell PowerEdge 1600 SC Server –Uninterruptible Power Supply 7 Dell Computers –3 downstairs (2 unused) –4 upstairs (3 in offices and 1 in kitchen) Computer Hardware

6. EECE 295 Project Management Vanderbilt University School of Engineering 6 November 10, 2005University Club Project Cable modem 3 routers –1 wireless router Only access to server in admin offices Network

7. EECE 295 Project Management Vanderbilt University School of Engineering 7 November 10, 2005University Club Project ER-650 Register (in the kitchen) Two credit card machines –One in the bar –One in the administration office POS Equipment

8. EECE 295 Project Management Vanderbilt University School of Engineering 8 November 10, 2005University Club Project Bar Dining Room End of the day End of the month Current POS System

9. EECE 295 Project Management Vanderbilt University School of Engineering 9 November 10, 2005University Club Project Orders are handwritten on tickets Methods of payment –Charge to member account –Credit cards –Cash The Bar

10. EECE 295 Project Management Vanderbilt University School of Engineering 10 November 10, 2005University Club Project Handwritten orders (carbon copy) Part of ticket is manually delivered to cook After service, tickets are signed by members Tickets are fed through register that prints the prices on the tickets The Dining Room

11. EECE 295 Project Management Vanderbilt University School of Engineering 11 November 10, 2005University Club Project All tickets collected and manually inputted into member accounts –Total entered as one charge, no item description Tickets then filed into each members file End of Day

12. EECE 295 Project Management Vanderbilt University School of Engineering 12 November 10, 2005University Club Project Invoice printed for each member All tickets are stapled to each members invoice End of the month

13. EECE 295 Project Management Vanderbilt University School of Engineering 13 November 10, 2005University Club Project Slower service Waste of admin time Inaccuracy Other problems Problems with System

14. EECE 295 Project Management Vanderbilt University School of Engineering 14 November 10, 2005University Club Project Bartender spends more time writing tickets Inefficient order flow –Too many steps Waiters hand deliver tickets Slower Service

15. EECE 295 Project Management Vanderbilt University School of Engineering 15 November 10, 2005University Club Project Manually enter every charge Filing every ticket Waste of Administration Time

16. EECE 295 Project Management Vanderbilt University School of Engineering 16 November 10, 2005University Club Project False charges Lack of documentation Inaccuracy Other Problems Poor network location Poor documentation of process and setups

17. EECE 295 Project Management Vanderbilt University School of Engineering 17 November 10, 2005University Club Project Clubconnect –Banquet software is essential –Accounts Receivable Member information is already set up What They Like

18. EECE 295 Project Management Vanderbilt University School of Engineering 18 November 10, 2005University Club Project Must integrate with accounts receivable Must keep banquets software Keep detailed information on every ticket Print all tickets at the end of month Automatically input charges into member accounts Requirements

19. EECE 295 Project Management Vanderbilt University School of Engineering 19 November 10, 2005University Club Project Drill down on charges within member account in accounts receivable Ability to easily update menu items and prices within the system Bar POS system must integrate with credit card machine Requirements (continued)

20. EECE 295 Project Management Vanderbilt University School of Engineering 20 November 10, 2005University Club Project Questions?