1. 23.3.2004 / Pekka Rahikainen IT USE IN AUDITING Pentti Mykkänen State Audit Office of Finland 2 September 2004

2. 23.3.2004 / Pekka Rahikainen  Standard working papers for FA  Models and the basic contents of different working papers are defined, e.g. final report, interim report  Classified typical questionnaires (FA)  Many, e.g. regarding the audit of financial statement, salaries, procurements  Flexibility of the audit methodology  Will be updated when necessary METHODOLOGICAL ISSUES Pentti MykkänenState Office of Finland2 September 2004

3. 23.3.2004 / Pekka Rahikainen  Classified typical questionnaires (PA)  Audit-specific questionnaires are used to some extent  Purpose: inside the audit, matters will be asked the same way  A guide in which it is described used and available audit techniques, procedures and instruments (including IT based) is under development METHODOLOGICAL ISSUES Pentti MykkänenState Office of Finland2 September 2004

4. 23.3.2004 / Pekka Rahikainen  IT tools for the analysis of information ACL (version 8.2.X)  Analyze, classify, summarize, cross-tabulate, extract, statistics etc.  Risk analysis, preparing own reports  Simulate financial statement reports (scripts)  Pre-made scripts for audit process Rondo (electronic accounts receivable and archiving)  Summarizing, calculating, searching  Preparing own reporting Excel etc.  Smaller extent TECHNICAL ISSUES – IT tools Pentti MykkänenState Office of Finland2 September 2004

5. 23.3.2004 / Pekka Rahikainen  IT tools for the analysis of information (Performance Audit) Statistical analysis  SPSS (ver.12)  Stata (ver. 8.0) Qualitative analysis  Nud*ist (ver. N6)  NVivo (ver. 10) Other  Inspiration (ver. 7.5) TECHNICAL ISSUES – IT tools Pentti MykkänenState Office of Finland2 September 2004

6. 23.3.2004 / Pekka Rahikainen  Reliability of the information Information used by ACL  Transaction level information from every state accounting office, summarized data from central bookkeeping system + report files, e.g. from salary system, accounts payable/receivable system  Everything will be balanced with state central bookkeeping information, general ledger etc. Information given from Rondo  Everything will be balanced with information in accounting system, general ledger etc. TECHNICAL ISSUES – IT tools Pentti MykkänenState Office of Finland2 September 2004

7. 23.3.2004 / Pekka Rahikainen  Training of auditors ACL  Training regarding new versions (half a day)  Training for new-comers (2 days)  Training for new audit procedures, e.g. new pre-made scripts  when necessary Rondo  So far: 2 times half a day Excel etc.  Every now and then TECHNICAL ISSUES – IT tools Pentti MykkänenState Office of Finland2 September 2004

8. 23.3.2004 / Pekka Rahikainen  Use of special software  Nothing like TeamMate or similar  Use of shared recourses  ???  Use of intranet  Documents regarding objectives and goals  Planning documents including project lists  Audit manual, guides and guidelines etc. TECHNICAL ISSUES – Software for the Audit management Pentti MykkänenState Office of Finland2 September 2004

9. 23.3.2004 / Pekka Rahikainen  Use of intranet Text archives (browser based)  SAO´s internal record documents since 2002  Categorized as general, personnel and financial administration, expert and audit activities and other matters Archives of regulations  Essential Acts, Decrees, orders, instructions, Government decisions, resolutions etc.  Divided into 17 different categories TECHNICAL ISSUES – Software for the Audit management Pentti MykkänenState Office of Finland2 September 2004

10. 23.3.2004 / Pekka Rahikainen  Access right to get all information  “The state auditors and The Parliamentary State Auditors and the State Audit Office have the right to receive information needed for the performance of their duties from public authorities and other entities subject to their control." (Constitution of Finland)  “The State Audit Office shall have the right to obtain from authorities and other parties as referred to in Section 2 without delay documents, reports and other information necessary for the State Audit Office to perform its prescribed task.” (The Act on the State Audit Office) LEGAL ISSUES Pentti MykkänenState Office of Finland2 September 2004

11. 23.3.2004 / Pekka Rahikainen  Access right to get all information  “The Act on the Right of the Parliamentary State Auditors and the State Audit Office to Audit Certain Credit Transfers between Finland and the European Communities” defines SAO´s rights to get information regarding EU-transfers. LEGAL ISSUES Pentti MykkänenState Office of Finland2 September 2004

12. 23.3.2004 / Pekka Rahikainen  Right to get information in electronic form  “Auditees shall not have the right to charge the State Audit Office for copying documents or providing information in printed form or with the help of a technical link or otherwise in electronic form or in a similar manner.” (The Act on the State Audit Office)  Order given by the State Treasury 1997 defines the format in which accounting offices are obliged to deliver bookkeeping information (transaction/balance) to the SAO  On line access to information in Rondo system (Arrangements guided by the State Treasury) LEGAL ISSUES Pentti MykkänenState Office of Finland2 September 2004

13. 23.3.2004 / Pekka Rahikainen THE END Pentti MykkänenState Office of Finland2 September 2004