1. Manage Assessment

2. Assessment Setup Head of Department(HOD) to setup weightages 1. Student Assessment Setup the assessment types and sub component, e.g. SBA - classwork, homework, project, practical, etc. 2. Define Component and Sub Component Setup deadline for the assessment to be defined 3. Criteria Cut-off Date Setup Setup the marks and weightage of the assessment for each subject E.g. BCAT, Monthly Test 4. Define Component Criteria Setup the marks and weightage for the sub component, e.g. Classwork, Homework, Project, Paper 1, Paper 2 5. Define Sub Component Criteria

3. Student Assessment Description: –This Function allows the Roles below to enter the Assessment Weightages Granted Role: –Head of Subject Department –School Exam Secretary (Secondary) Menu Path: –Academic Staff > Assessment and Exams > Setup > Student Assessment

4. How to use 1.Navigate to the Screen via Menu Path 2.Click Search for Existing Value 3.Choose Course ID 4.Click the Course ID Refer also to Online Help: Navigate to Manage Assessment > Define Assessment Structure > Manage Assessment and Exam Percentage http://help.ineis.moe.gov.bn/as/as_1.1.php

5. Navigate Navigation: Academic Staff > Assessment and Exams > Setup > Student Assessment

6. Click Search Button

7. Select the Course ID

8. Understanding Catalog Nbr Academic Career 1 – Preschool 2 – Primary 3 – Secondary 4 – Sixth Form Academic Level Pre-SchoolPrimarySecondarySixth Form 0Pre-School 1Year 1Year 7Lower Sixth 2Year 2Year 8Upper Sixth 3Year 3Year 9 4Year 4Year 10 5Year 5Year 11 6Year 6 Running Number Catalog Nbr3101

9. Fill in the Field Assessment and Exam in percentage must be equal to 100% SPA percentage textbox only appears if the module attributes is ‘SPA’, if NOT, the textbox will be hidden

10. Select Module Category Click prompt button to setup Module Category

11. Select Module Category

12. Select Module Leader Head of Department in charge of the module

13. Select Module Leader

14. Click Save Button

15. Year 8 Mathematics

16. Year 9 Mathematics

17. Assessment Setup Head of Department(HOD) to setup weightages 1. Student Assessment Setup the assessment types and sub component, e.g. SBA - classwork, homework, project, practical, etc. 2. Define Component and Sub Component Setup deadline for the assessment to be defined 3. Criteria Cut-off Date Setup Setup the marks and weightage for the assessment E.g. BCAT, Monthly Test 4. Define Component Criteria Setup the marks and weightage for the sub component, e.g. Classwork, Homework, Project, Paper 1, Paper 2 5. Define Sub Component Criteria

18. Define Components and Sub Comp Description: –This Function allows the Roles below to Define the Assessments/Examination to be conducted Granted Role: –School Exam Secretary (Secondary) Menu Path: –Academic Staff > Assessment and Exams > Setup > Define Components and Sub Comp

19. Concept - Secondary Component Code –SBA1Y7 Sub-Comp Code –TEST –TEST1 –TEST2 –PROJ (Project) –CW (Classwork) –HW (Homework) –PRCTL (Practical) Mathematics CW HW TEST Science CW HW PRCTL Business, Art & Tech. CW HW PROJ

20. How to use 1.Navigate to the Screen via Menu Path 2.Click Add a new Value Tab 3.Enter Academic Institution 4.Enter Academic Organization 5.Enter Component Code 6.Click Add Button Refer also to Online Help: Navigate to Manage Assessment > Define Assessment Structure > Manage Assessment and Sub-Assessment Types http://help.ineis.moe.gov.bn/as/as_1.2.php#2

21. Navigate Navigation: Academic Staff > Assessment and Exams > Setup > Define Components and Sub Comp

22. Click Add a New Value Click Add a New Value Tab to enter new Assessment Code

23. Select the Academic Institution Click the lookup prompt

24. Select the Academic Institution

25. Select the Academic Organization

26. Enter the Component Code Note: Component Code is limited to 6 characters only

27. Click Add Button

28. Select Active Status Click dropdown list and Select Active Status

29. Fill up the rest of the fields

30. Select Component Type Click dropdown list to select the Assessment Type: BCAT – Year 7 and Year 8 EXAM – Qualifying / End of Year Examination MID YEAR – Mid Year Examination SBA – School Based Assessment TEST – Other Assessments, e.g Mock / Assessment Test

31. Define Sub Component (Sub Assessment) Click ‘+’ button to add more sub-components

35. Assessment Setup Head of Department(HOD) to setup weightages 1. Student Assessment Setup the assessment types and sub component, e.g. SBA - classwork, homework, project, practical, etc. 2. Define Component and Sub Component Setup deadline for the assessment to be defined 3. Criteria Cut-off Date Setup Setup the marks and weightage for the assessment E.g. BCAT, Monthly Test 4. Define Component Criteria Setup the marks and weightage for the sub component, e.g. Classwork, Homework, Project, Paper 1, Paper 2 5. Define Sub Component Criteria

36. Setup Criteria Cut-off Date Description: –This Function allows the Roles below to Setup the Criteria Cut-off Date Granted Role: –School Exam Secretary (Secondary) Menu Path: –Academic Staff > Assessment and Exams > Setup > Criteria Cutoff Date Setup

37. How to use 1.Navigate to the Screen via Menu Path 2.Click Add a new Value Tab 3.Enter Academic Institution 4.Enter Academic Organization 5.Enter Academic Year 6.Click Add Button Refer also to Online Help: Navigate to Manage Assessment > Define Assessment Structure > Manage Assessment and Sub-Assessment Types http://help.ineis.moe.gov.bn/as/as_1.2.php#2

38. Navigate Navigation: Academic Staff > Assessment and Exams > Setup > Criteria Cut-off Date Setup

39. Click Add a New Value

40. Select the Academic Institution

41. Select the Academic Organization Select the Academic Organization.

42. Select the Academic Year

43. Click Add Button

44. Enter the Cut-off Date Set Deadline to define Component and Subcomponent criteria

45. Save the Criteria Cut-off Date Before Cut-off Date, Users CAN add/modify/delete: Define Component Criteria Define Sub-Component Criteria On/After Cut-off Date, Users CANNOT add/modify/delete: Define Component Criteria Define Sub-Component Criteria

46. Assessment Setup Head of Department(HOD) to setup weightages 1. Student Assessment Setup the assessment types and sub component, e.g. SBA - classwork, homework, project, practical, etc. 2. Define Component and Sub Component Setup deadline for the assessment to be defined 3. Criteria Cut-off Date Setup Setup the marks and weightage of the assessment for each subject E.g. BCAT, Monthly Test 4. Define Component Criteria Setup the marks and weightage for the sub component, e.g. Classwork, Homework, Project, Paper 1, Paper 2 5. Define Sub Component Criteria

47. Define Component Criteria Description: –This Function allows the Roles below to setup the marks and weightages of the assessment for each subject Granted Role: –School Exam Secretary (Secondary) Menu Path: –Academic Staff > Assessment and Exams > Setup > Define Component Criteria

48. How to use 1.Navigate to the Screen via Menu Path 2.Click Add a new Value Tab 3.Enter Academic Institution 4.Enter Academic Career 5.Enter Subject 6.Enter Academic Year 7.Click Add Button Refer also to Online Help: Navigate to Manage Assessment > Define Assessment Structure > Manage Assessment and Sub-Assessment Types http://help.ineis.moe.gov.bn/as/as_1.2.php#2

49. Navigate Navigation: Academic Staff > Assessment and Exams > Setup > Define Component Criteria

50. Click Add a New Value

51. Select the Academic Institution

52. Select the Academic Career

53. Fill up the rest of the field

54. Click Add Button

55. Select Active Status Click dropdown list to select the status

56. Select Component Code Click prompt button to select the Component Code

57. Select Term

58. Select Session

59. Fill the rest of the Field

60. Click Save (+) Add Component code (–) Delete Component code

61. Understanding Component Weightages Term 1 Term 2Term 3 Term 1 SBA1Y7 (School Based Assessment 1) – 100% Term 2 SBA2Y7 (School Based Assessment 1)– 40% Term 3 SBA3Y7 (School Based Assessment 1)– 60% Assessment % - 100% Note: SBA1Y7 not counted, so you may keep it as 100%

62. Click checkbox to consider for exam Note: Sum of weightages must be equal to Assessment in Percentage Message box if weightages are not equal to Assessment in Percentage Weightage in Percentage Note: SBA1Y7 not counted, so you may keep it as 100%

63. Click Save

64. Fill in the Date Assessment Release Date Date Teacher informs the student of project/classwork Deadline Date the student needs to submit the Assessment

65. Year 8 Mathematics

66. Year 9 Mathematics

67. After Cut-off Date User will not be able to add/modify/delete the Components Criteria if the current date is after the cut-off date.

68. Assessment Setup Head of Department(HOD) to setup weightages 1. Student Assessment Setup the assessment types and sub component, e.g. SBA - classwork, homework, project, practical, etc. 2. Define Component and Sub Component Setup deadline for the assessment to be defined 3. Criteria Cut-off Date Setup Setup the marks and weightage for the assessment E.g. BCAT, Monthly Test 4. Define Component Criteria Setup the marks and weightage for the sub component, e.g. Classwork, Homework, Project, Paper 1, Paper 2 5. Define Sub Component Criteria

69. Define Sub-Component Criteria Description: –This function allows the Roles below to Define Sub- Component Criteria Granted Role: –School Exam Secretary (Secondary) Menu Path: –Academic Staff > Assessment and Exams > Setup > Define Sub-Component Criteria

70. Understanding Sub Component Weightages Term 1Term 2 Term 3 Assessment % - 100% Mathematics (SBA2Y7) CW (Classwork) – 10% HW (Homework) – 10% TEST(Test) – 20% Term 1 SBA1Y7 (School Based Assessment 1) – 100% Term 2 SBA2Y7 (School Based Assessment 1)– 40% Term 3 SBA3Y7 (School Based Assessment 1)– 60% Note: SBA1Y7 not counted, so you may keep it as 100%

71. How to use 1.Navigate to the Screen via Menu Path 2.Click Add new Value Tab 3.Enter Academic Institution 4.Enter Academic Career 5.Enter Academic Organization 6.Enter Subject 7.Enter Academic Year 8.Enter Component Code 9.Click Add Refer also to Online Help: Navigate to Manage Assessment > Define Assessment Structure > Manage Assessment and Sub-Assessment Types http://help.ineis.moe.gov.bn/as/as_1.2.php#2

72. Navigate Navigation: Academic Staff > Assessment and Exams > Setup > Define Sub Component Criteria

73. Click Add a New Value

74. Select the Academic Institution

75. Select the Academic Career

76. Fill in the rest of the Field

77. Click Add Buttom

78. Select the Sub Components

79. Fill the rest of the Field

80. Click Save Button Weightage in Percentage must be equal to Component Percentage Message box if weightages are not equal to Assessment in Percentage

81. Sub-component for Mathematics SBA2Y7

82. Sub-component for Mathematics SBA2Y8

83. Sub-component for Mathematics MT1Y9

84. After Cut-off Date User will not be able to add/modify/delete the Sub-Components Criteria if the current date is after the cut-off date.

85. Grading Assessment Flow Chart Set deadline for Teachers to enter marks 6. Mark Entry Cut-off Date Automatically retrieves list of teachers and assigns security to allow entry of marks into system 7. Mark Entry Security Process Modify security for Teacher to enter marks (Add, Delete and Modify) 8. Mark Entry Security Access

86. Mark Entry Cut-off Date Description: –This Function allows the Roles below to setup Mark Entry Cut-off Date Granted Role: –School Exam Secretary Menu Path: –Academic Staff > Assessment and Exams > Setup > Mark Entry Cut-off Date

87. How to use 1.Navigate to the Screen via Menu Path 2.Click Add a New Value Tab 3.Enter Academic Institution 4.Enter Academic Career 5.Enter Term 6.Enter Academic Organization 7.Choose Session 8.Click Add Button Refer also to Online Help: Navigate to Manage Assessment > Grade Assessment > Setup Mark Entry Cut-off Date and Security http://help.ineis.moe.gov.bn/as/as_3.1.php

88. Navigate Navigation: Academic Staff > Assessment and Exams > Setup > Mark Entry Cut-off Date Setup

89. Add a New Value

90. Click Academic Institution

91. Fill in the rest of the Field

92. Select dropdown Session Select the Session from the list: 1.Regular Academic Session (Secondary / 6 th Form) 2. Term 1,2,3 and 4 (Primary)

93. Enter Cut off Date for Mark Entry Enter deadline for Mark Entry

94. After Mark Entry Cutoff Date Add only specific teachers that need to modify marks after cut-off date. **Remember to remove once they are done else they can still change marks.

95. Grading Assessment Flow Chart Set deadline for Teachers to enter marks 6. Mark Entry Cut-off Date Automatically retrieves list of teachers and assigns security to allow entry of marks into system 7. Mark Entry Security Process Modify security for Teacher to enter marks (Add, Delete and Modify) 8. Mark Entry Security Access

96. Mark Entry Security Process Description: –This Function allows the Roles below to assign Mark Entry Security to Teachers Granted Role: –School Exam Secretary Menu Path: –Academic Staff > Assessment and Exams > Setup > Mark Entry Security Process

97. How to use 1.Navigate to the Screen via Menu Path 2.Click Add a New Value Tab 3.Enter Run Control ID 4.Click Add Button Refer also to Online Help: Navigate to Manage Assessment > Grade Assessment > Setup Mark Entry Cut-off Date and Security http://help.ineis.moe.gov.bn/as/as_3.1.php

98. Navigate Navigation: Academic Staff > Assessment and Exams > Setup > Mark Entry Security Process

99. Enter Run Control ID Enter a meaningful name for easy reference

100. Click Add Button

101. Select the Institution

102. Select the Academic Institution

103. Fill in all of the fields

104. Click Run Button

105. Click the checkbox Button

106. Click OK Button

107. Click Process Monitor Take note of Process Instance number

108. Click Refresh Button Click Refresh until: 1.Run Status changes to Success and 2.Distribution Status changes to Posted

109. Click Save Button

110. Grading Assessment Flow Chart Set deadline for Teachers to enter marks 6. Mark Entry Cut-off Date Automatically retrieves list of teachers and assigns security to allow entry of marks into system 7. Mark Entry Security Process Modify security for Teacher to enter marks (Add, Delete and Modify) 8. Mark Entry Security Access

111. Mark Entry Security Access Description: –This Function allows the Roles below to add/delete/ modify the Mark Entry Security Access manually Granted Role: –School Exam Secretary Menu Path: –Academic Staff > Assessment and Exams > Setup > Mark Entry Security Access

112. How to use 1.Navigate to the Screen via Menu Path 2.Search for existing value 3.Click onto the Subject to give access 4.Navigate to desired Class Section 5.Add Employee ID 6.Click Save button Refer also to Online Help: Navigate to Manage Assessment > Grade Assessment > Setup Mark Entry Cut-off Date and Security http://help.ineis.moe.gov.bn/as/as_3.1.php

113. Navigate Navigation: Academic Staff > Assessment and Exams > Setup > Mark Entry Security Access

114. Click Search button

115. Select the Course ID

116. Navigate to desired Class Section Click Next to view another Class Class Teacher

117. Select Employee ID Click prompt button and select the Employee ID (+) add Employee ID (-) Delete Employee ID

118. Select Staff ID from list

119. Click Save Button Staff ID present can view and modify the mark entry for the specific class

120. Reschedule Request Setup timeline for accepting reschedule request 1. Setup Reschedule Request period Apply to reschedule Test / Exam for Student 2. Submit Reschedule Request Cancel student’s reschedule application 3. Cancel Reschedule Request List of submitted reschedule request (Pending, Cancelled, Approved, Rejected) 4. List of Reschedule Request Report List of only the approved reschedule request 5. Approved Reschedule Request Report

121. Submit Reschedule Request Reschedule Request Period Submit Reschedule Request Before Approval Cancel Reschedule Request Principal Approval Approve Reschedule Request Reject Reschedule Request

122. Reschedule Request Period Description: –This Function allows the Roles to define Reschedule Request Period Granted Role: –School Exam Secretary Menu Path: –Academic Staff > Assessment and Exams > Reschedule > Reschedule Request Period

123. How to use 1.Navigate to the Screen via Menu Path 2.Click Add a New Value Tab 3.Enter Academic Institution 4.Enter Academic Career 5.Enter Academic Organization 6.Enter Term 7.Choose Session 8.Enter Component Code 9.Click Add Button Refer also to Online Help: Navigate to Manage Assessment > Re-schedule Assessments and Exams > Setup Reschedule Request Period http://help.ineis.moe.gov.bn/as/as_5.1.php

124. Navigate Navigation: Academic Staff > Assessment and Exams > Reschedule > Reschedule Request Period

125. Add a New Value Tab Click Add a New Value Tab to setup new Reschedule period for Assessment

126. Select the Academic Institution Click the Lookup Prompt

127. Select the Academic Institution

128. Fill in the rest of the field

129. Click Add Button

130. Setup Reschedule Request Period Define Reschedule Request Period

131. Click Save Button

132. Reschedule Request Setup timeline for accepting reschedule request 1. Setup Reschedule Request period Apply to reschedule Test / Exam for Student 2. Submit Reschedule Request Cancel student’s reschedule application 3. Cancel Reschedule Request List of submitted reschedule request (Pending, Cancelled, Approved, Rejected) 4. List of Reschedule Request Report List of only the approved reschedule request 5. Approved Reschedule Request Report

133. Submit Reschedule Request Description: –This Function allows the Role below to Submit Reschedule Request Granted Role: –School Exam Secretary Menu Path: –Academic Staff > Assessment and Exams > Reschedule > Submit Re-Schedule Request

134. How to use 1.Navigate to the Screen via Menu Path 2.Click Add a New Value Tab 3.Enter Academic Institution 4.Enter Academic Career 5.Enter Academic Organization 6.Enter Term 7.Choose Session 8.Enter Component Code 9.Click Add Button Refer also to Online Help Navigate to Manage Assessment > Re-schedule Assessments and Exams > Submit and Cancel Reschedule Requests http://help.ineis.moe.gov.bn/as/as_5.2.php

135. Navigate Navigation: Academic Staff > Assessment and Exams > Reschedule > Submit Reschedule Request

136. Click Add a New Value

137. Select the Academic Institution Click the Lookup prompt

138. Select the Academic Institution

139. Select the Academic Program

140. Select Session Select the Session from dropdown list: 1. Regular Academic Session (Secondary / 6 th Form) 2. Term 1,2,3 and 4 (Primary)

141. Click the Add Button

142. Select Subject Click the Lookup prompt

143. Select Subject

144. Fill in the Remarks/Comments

145. Add attachment

146. Click upload

147. Define the Supporting Documents Select the Dropdown to define the type of Supporting Documents (+) Add Attachment (-) Delete Attachment

148. View/ Delete Attachment

149. Click Submit Button

150. Click Ok Button

151. Reschedule Status After submission, the Submit button is greyed out

152. After Submit 1)Before approval, ‘Cancel’ button is available. 2)After approval, ‘Cancel’ button will not be available. User will have to contact Principal directly if they wish to cancel request.

153. After Submit (Primary)

154. Email sent to Principal

155. Email sent to School Exam Secretary

156. Reschedule Request Setup timeline for accepting reschedule request 1. Setup Reschedule Request period Apply to reschedule Test / Exam for Student 2. Submit Reschedule Request Cancel student’s reschedule application 3. Cancel Reschedule Request List of submitted reschedule request (Pending, Cancelled, Approved, Rejected) 4. List of Reschedule Request Report List of approved reschedule request 5. Approved Reschedule Request Report

157. C4P-AS12: List of Reschedule Request Report Description: –This Function allows the Role below to view List of Reschedule Request Report Granted Role: –School Exam Secretary Menu Path: –Reporting Tools > Query > Query Viewer

158. How to use 1.Navigate to the Screen via Menu Path 2.Enter Description Name 3.Click Search Button Refer also to Online Help Navigate to Manage Assessment > Generate Report > Reschedule Report http://help.ineis.moe.gov.bn/as/as_6.5.php

159. Navigate Navigation: Reporting Tools > Query > Query Viewer

160. Enter Description Name

161. Click Search Button

162. Click Run to HTML

163. Select Institution

164. Click Academic Institution

165. Fill in the rest of the field

166. Click View Results button

167. Click Excel Spreadsheet Click Excel Spreadsheet to download to local machine

168. Click Ok Button

169. Excel Spreadsheet

170. Reschedule Request Setup timeline for accepting reschedule request 1. Setup Reschedule Request period Apply to reschedule Test / Exam for student 2. Submit Reschedule Request Cancel student’s reschedule application 3. Cancel Reschedule Request List of submitted reschedule request (Pending, Cancelled, Approved, Rejected) 4. List of Reschedule Request Report List of approved reschedule request 5. Approved Reschedule Request Report

171. Approved Reschedule Request Report Description: –This Function allows the Roles below to view List of Approved Reschedule Request Granted Role: –School Examination Secretary Menu Path: –Reporting Tools > Query > Query Viewer

172. How to use 1.Navigate to the Screen via Menu Path 2.Enter Description Name 3.Click Search Button Refer also to Online Help Navigate to Manage Assessment > Generate Report > Reschedule Report http://help.ineis.moe.gov.bn/as/as_6.5.php

173. Navigate Navigation: Reporting Tools > Query > Query Viewer

174. Enter Query Name

175. Click Search Button

176. Click Run to HTML

177. Select Institution

179. Fill in the rest of the field

180. View Results button

181. Click Excel Spreadsheet Click Excel Spreadsheet to download

182. Click Ok Button

183. Excel Spreadsheet

184. End of Presentation Thank You