1. NAU’S PEOPLESOFT ACADEMIC CATALOG AN INTERACTIVE ONLINE EXPERIENCE!

2. YOUR PRESENTER Andrea Stalker Team Lead for Registrar’s Office Business Analysts Andrea.Stalker@nau.edu (928) 523-3818 2

3. NORTHERN ARIZONA UNIVERSITY University “Quick Facts” Undergraduate Population: 14,500 Graduate Population: Over 40 campuses Systems Overview PeopleSoft 9.0 Campus Solutions (Split with HCM Complete in June 2013) PeopleTools 8.5.2 3

4. PRESENTATION OBJECTIVES: How/Why we moved from a “traditional” catalog to a PeopleSoft Academic Catalog Benefits of the new design for administrative users and the public Back-end table modifications - Overview Front-end data display - Overview Reporting capabilities Lessons Learned Next Steps 4

5. WHY CHANGE? 5

6. TO “5” REASON WE UPDATED OUR ACADEMIC CATALOG Improved User Interface Standardized Display of Information “In Context” Course Information Improved Accuracy with Curriculum Enhanced Reporting Capabilities 6

7. ALIGNMENT WITH CURRICULUM 7

8. ENHANCED REPORTING CAPABILITIES  Internal Data Integrity/Reporting (in our SIS)  Course Impacts  Changed courses and impacted plans  Deleted courses and impacted plans  Inactivated courses and impacted plans  Identify courses NOT required in any plan (liberal studies, etc)  Plan Impacts  Deleted plans (may be embedded/referenced in another plan) and impacted plans  Identification of plans with specific attributes (minor req’d, addl admissions requirements, etc)  Data Warehouse Reports (for our Colleges)  All of the above reports by college (to support curricular design), plus…  College/Dept courses that exist in other college/dept plans as required  College/Dept courses that exist in other college/dept plans as optional  Courses that require a specific grade within a given plan 8

9. HOW WE BUILT THE ACADEMIC CATALOG: THE SIMPLE VERSION 9

10. BUILDING BLOCKS FOR THE CATALOG: SECTIONS 10

11. TEMPLATES 11

12. PLAN BUILDER “Engine”ering Degree Fashion Design Degree Photography Degree Computer Science 12

13. 13

14. NEW ACADEMIC CATALOG DESIGN THE SLIGHTLY LESS SIMPLE VERSION 14

15. ACADEMIC PLAN TABLE ATTRIBUTES, REQUIREMENTS, DESCRIPTIONS 15

16. ACADEMIC CATALOG ADDITIONAL “PLAN/PROGRAM LEVEL” DETAILSDETAILS  Career Data  Marketing Description/Plan Image  Academic Description  Link to additional information  Accreditation details  Units for completion  Cum/Major GPA  Math Requirement (specific class)  Plan-specific Attributes 16

17. COMING SOON: Student Learning Outcomes to display for each plan/subplan Plan association logic (deriving text for addl information) 17

18. CUSTOM TABLES THE “BUILDER” TOOLS AND SETUP TABLES 18

19. CATALOG “BUILDER” TOOLS SECTIONS, TEMPLATES, AND PLANS 19

20. SECTION GROUPS/SECTIONS “BUILDER” TOOL 20

21. SHARED SECTION “BUILDER” TOOL 21

22. TEMPLATE “BUILDER” TOOL 22

23. PLAN “BUILDER” TOOL (PARENT RECORD) 23

24. PLAN “BUILDER” TOOL (PLAN RECORD) 24 Types of Plan Detail Shared Section Plan Data Text Catalog Course Data Free Form Text

25. PLAN “BUILDER” TOOL (PLAN RECORD)

29. SETUP TABLES 29

30. SETUP TABLES OPPORTUNITIES TO MINIMIZE DEVELOPMENT INVOLVEMENT  Accreditation Agencies  Section/Section Groups  Plan Categories (on search pages)  Text Catalog entries  Attributes  Requirements 30

31. 31 Each plan type must choose a “use option” Setup Tables

32. VIEWS, VIEWS, AND MORE VIEWS 32 FROM PEOPLESOFT TABLES TO THE WEB

33. BRING IT ALL TOGETHER: TECHNOLOGY  Java (Spring MVC Framework)  Java Persistence API (JPA)  Hibernate  Apache Lucene  Hibernate Search  Ehcache  Oracle views  jQuery / jQuery Mobile  wget 33

34. BRING IT ALL TOGETHER: LESSONS LEARNED  What worked  Look and feel  Search  JPA/Hibernate  Ehcache  Archive  Could be improved  Pieces of layout embedded with data  Search optimization  Index child data 34

35. APPENDIX A: A NEW “LANDING PAGE” LINKS TO THE CATALOG SEARCH PAGES AND “SECONDARY” CATALOG PAGES

36. ACADEMIC CATALOG – A NEW “LANDING PAGE” SECONDARY PAGES AND COLLEGE LINKS Navigation: http://catalog.nau.edu/http://catalog.nau.edu/ 36

37. ACADEMIC CATALOG – A NEW “LANDING PAGE” CURRENT AND PREVIOUS ACADEMIC CATALOG ACCESS 37

38. ACADEMIC CATALOG: SEARCH ENTRY POINTS 38

39. ENHANCED SEARCH CAPABILITIES COMPARING DEGREE PROGRAMS AT NAU

40. SEARCH CAPABILITY: PICKING UP WHERE DEGREE SEARCH LEFT OFF 40

41. DEGREE COMPARE: COMPARE UP TO THREE DIFFERENT PLANS Comparisons can be made across all plan types! 41

42. Data Compared includes: 1.Academic Description 2.Unit Overview 3.Emphasis, Minor or Certificate Requirements 4.Additional Admissions Requirements 5.Minimum Units for Completion 6.Maximum Math 7.GPA 8.Foreign Language 9.Link to Progression Plan, or Program of Study (for Graduate Plans). DEGREE COMPARISON ELEMENTS 42

43. APPENDIX B: DEMO SLIDES NEW 5 TAB – STANDARDIZED DISPLAY FROM CAREERS TO CAMPUS

44. STANDARDIZED DISPLAY OF INFORMATION EVERY PLAN, EVERY TIME 44

45. NEW 5-TAB DESIGN 45

46. STANDARDIZED DISPLAY TEMPLATE HEADER AREA 46

47. CAREER INFORMATION: TAB ONE Career Information displays: Marketing Description Career Opportunities, and Career Paths Information on this tab was initially developed through NAU’s marketing department. 47

48. UNIVERSITY REQUIREMENTS: TAB TWO University Requirements displays plan-specific information. Variations of this information will be displayed for: Bachelor Degrees Master’s Degrees Doctoral Degrees Minors Certificates This information is created in ONE location and shared across each plan for which the information is applicable 48

49. OVERVIEW: TAB THREE The OVERVIEW section displays the following: High-level, bulleted list of requirements Specialized overview A “multi-use” statement about courses counting for more than one requirement Minimum units for completion GPA Details (if applicable) Maximum Math required List of applicable plan attributes Link to Progression Plan or Program of Study 49

50. DETAILS: TAB FOUR The Details section provides in-depth information on: Admissions Requirements (if applicable) Major Requirements (including any “subsections”) Language Requirements (if applicable) Specialized Plan Sections (such as Teacher Preparation, Fieldwork Experience, Study Abroad details, etc.) General Electives Additional Information 50

51. CAMPUS AVAILABILITY: TAB FIVE The Campus section provides: Listing of all plan campuses “Hover” capability with map Contact information for that campus 51

52. “IN CONTEXT” COURSE INFORMATION SIMPLY “HOVER” FOR DETAILS 52

53. HOVER FOR ADDITIONAL COURSE DETAILS 53

54. CLICK ON THE COURSE: FOR EVEN MORE INFORMATION Sections Offered that link to LOUIE Class Search University Requirement Designation and a Full Description of the Pre/Corequisites 54

55. COURSE SEARCH CAPABILITIES 55

56. COURSE SEARCH RESULTS 56

57. SEARCH BY UNIVERSITY REQUIREMENTS 57

58. KEYWORD SEARCH 58