1. Federal Acquisition Service 1 PRESENTER:  Maria Lopez  Area Property Officer – IL, MN, & WI  (312) 886-8994  Fax (312) 353-0807 or 0827  Maria.lopez@gsa.gov

2. Federal Acquisition Service U.S. General Services Administration Reporting Property

3. Federal Acquisition Service 3 Reporting Property How do I begin?  Obtain detailed information about item being reported  Take all necessary pictures – have in.JPG format

4. Federal Acquisition Service 4 Reporting Excess Personal Property FMR 102-36.215 – 240  Why must we report excess personal property to GSA?  How do we report excess personal property?  Must we report all excess personal property to GSA?  Where do we send the reports of excess personal property?  What information do we provide when reporting excess personal property?  What are the disposal condition codes?  Time-frame (Report is in the GSAXcess system)

5. Federal Acquisition Service 5 Why must we report excess personal property to GSA? FMR 102-36.210  To promote reuse by the Government  Savings to Federal agencies  Property already paid for with taxpayers’ money

6. Federal Acquisition Service 6 How do we report excess personal property? FMR 102-36.215  Electronically into www.GSAXcess.govwww.GSAXcess.gov  Submit a Report of Excess Personal Property (SF-120)

7. Federal Acquisition Service 7 Must we report all excess personal property to GSA? FMR – 102-36.220  Generally yes, regardless of the condition code. Except:  Direct Transfer  Property determined abandonment/destruction  Nonappropriated fund property  Scrap  Hazardous waste

8. Federal Acquisition Service 8 Where do we send the reports of excess personal property? FMR 102-36.230  Directly into the GSAXcess system – maintained by the Property Management Division (FBP), GSA, Washington, DC 20406

9. Federal Acquisition Service 9 What information do we provide when reporting excess personal property? FMR 102-36.235  Reporting agency and property location  Point of contact  Four digit Federal Supply Classification (FSC)  Description of item, in sufficient detail  Quantity and unit of issue  Disposal condition code  Original acquisition cost per unit (estimate if original cost not available)  If reimbursement is required

10. Federal Acquisition Service 10 What are the disposal condition codes? FMR 102-36.240  New  Usable  Repairable  Salvage  Scrap

11. Federal Acquisition Service 11 SCREENING TIME FRAMES Normally 21 calendar days

12. Federal Acquisition Service 12 Exceptions to the Normal Screening Timeframes  Furniture = = = = 14 days  Computers = = = 7 days for CFL and 14 days for excess 21 total days  Exchange/Sale = = 2 days

13. Federal Acquisition Service 13 However…  GSA may extend or shorten the screening time period due to:  Agency Relocation  Sudden generation of large amounts of personal property  Lack of Storage  Potential loss or damage to personal property  Other appropriate circumstances

14. Federal Acquisition Service 14 QUESTIONS?