1. Element 4 Creatingtables

2. LEARNING OUTCOMES 1. Insert basic table into a word processing document using the correct procedures. 2. Appropriately customise cell attributes to meet formatting and data requirements. 3. Insert and delete columns and rows as necessary. 4. Appropriately use formatting tools according to organizational requirements.

3. INSERT BASIC TABLE A table displays information in rows and columns. Rows run horizontally and columns run vertically. The place at which a row and column intersects is called a cell and its position a cell address. Data or other information is entered in these cells.

4. Tables are a very effective tool for presenting information. The table layout organises the information for the reader and significantly reduces the number of words he/she have to read to interpret the data. You should use tables whenever it is appropriate so as to make your documents easier to read.

5. Match the following 1.Cell __________ a. data that runs horizontally in a table. 2.Table __________ b. data that runs vertically in a table. 3.Column __________ c. intersection of a row and a column in a table. 4.Row __________ d. display of data that contains rows and columns

6. CUSTOMISE CELL ATTRIBUTES Having inserted a basic table into your document you may have to customize the cell attributes to meet formatting and data requirements. For example, a cell that holds someone’s full name would need more space than the column holding his age.

7. Below are some terms/functions with which to become familiar: Split cells: to divide a cell into additional rows or columns. Merge cells: the join of more than one cell, so they appear as one. Use text direction: to alter the orientation of text in a cell. Insert cell: to insert cell in a table. Delete cell: to delete cell from table. Select cell: to choose a text for formatting.

8. MANIPULATING ROWS AND COLUMNS In constructing a table many manipulations may be necessary. As in other applications you will also have to edit your table which means you may have to add or delete cells in your table. You may find that you need or no longer need a row or column. This means that you must learn the mechanics of manipulating rows and columns very well in order to function efficiently.

9. You must know how to: Insert a column in its appropriate section of a table. Insert a row in its appropriate section of a table. Delete a column from a section of a table. Delete a row from a section of a table.

10. BORDERS AND OTHER FORMATTING TOOLS Several formatting tools are available to enhance the readability and clarity of your document. These features give you the advantage of deciding how best to present a table in a document. The applications available are: Borders Shading Auto format