1. INTEGRATION OF MAIN STATE REGISTERS - LITHUANIAN EXPERIENCE
UN ECE WPLA Workshop “Real property cadastre and registration services in the ECE region: the impact of “E-government” reforms”
Minsk, June 2010
INTEGRATION OF MAIN STATE REGISTERS - LITHUANIAN EXPERIENCE
Mr. Romualdas Kasperavicius
Deputy Director for Real Property Cadastre and Register, State Enterprise Centre of Registers, Lithuania

2. CONCEPT OF A STATE REGISTER
A state register is a system of legal, organisational and information technology measures established on the basis of legislation, which fulfils registration and information functions;
The State shall be a guarantee to the state registers; it must ensure that the data delivered from the registers was correct, up-to-date, timely transferred and public.

3. STATE REGISTERS’ ADMINISTRATION CONCEPTION: INTEGRATION OF MAIN REGISTERS
Population Register
Register of Legal Entities
Real Property Register
Address Register
Register of Movable Property

4. MAIN STATE REGISTERS AND THEIR ADMINISTRATION IN LITHUANIA

5. MODEL OF STATE REGISTERS’ SYSTEM
Data users:
Natural persons
Legal entities
State institutions
LEVEL III
OF STATE
REGISTERS
INSTITUTIONAL LEVEL
LEVEL II OF
STATE REGISTERS
BASIC LEVEL OF

6. LITHUANIAN REGISTRATION SYSTEM
TITLE (RIGHT)
DEEDS
(DOCUMENTS)
E - REGISTER
CADASTRAL DATA

7. REAL PROPERTY REGISTER WITHIN THE SYSTEM OF STATE REGISTERS
POPULATION
REGISTER
INFORMATION ABOUT
A DIRECTOR OR
OTHER
RESPONSIBLE
PERSON
REGISTER OF
LEGAL ENTITIES
DATA ON THE
OWNER -
NATURAL
PERSON
DOMICILE
ADDRESS
ADDRESS OF
RESIDENTIAL
PLACE
INFORMATION
ABOUT OWNER -
LEGAL ENTITY
CADASTRE AND
REGISTER OF
LAND AND OTHER
REAL PROPERTY
REGISTER OF
MOVABLE
PROPERTY
ADDRESS
REGISTER
INFORMATION ABOUT
ADDRESS OF BUILDINGS,
CONSTRUCTIONS,
PREMISES, FLATS

8. E-SERVICES OF THE STATE ENTERPRISE CENTRE OF REGISTERS
PUBLIC SECTOR
MAIN CADASTRES AND REGISTERS
State authorities
Counties
PRIVATE SECTOR
Population Register
Mortgage Register
Register of Property Seizure Acts
Register of Territorial Planning Documents
Forestry Cadastre
State Cadastre of the Protected Territories
Register of Immovable Cultural Properties
Other registers and cadastres
Notaries
Banks
Leasing companies
Real property agencies
Property valuers
Insurance companies
Lawyers
Bailiffs
Other users
Law institutions
Municipalities
INTERNET
E-Supermarket (CDB)
Premises, flats
GIS information
Mortgages
Market value
Buildings
Owners
Rights
Cadastral information
Restrictions, obligations
Addresses
Legal entities
Land

9. ARCHIVING AND USE OF ELECTRONIC DOCUMENTS
Archyvavimas
Use
Dokumentų skenavimas ir indeksavimas
Scanning and indexing of documents
Staff of the SECR
Registration of real property and rights
Storage of electronic documents
NT ir teisių registravimas
Public institutions
Paper document
archive of the SECR
Documents of clients
Registered users
Return of
Client
documents

10. FUNCTIONING OF INTEGRATED DATA AND E-DOCUMENTS AT THE CENTRE OF REGISTERS
Natural and legal entities
Portal for electronic documentation
Integration of data on real property, addresses, legal entities, electronic documents
Central DB of Address Register
Central DB of Documents Archive of the Centre of Registers
Central DB of the Register of Legal Entities
Central DB of RP Register
District
Self-
governance
Municipality
Land
buildings
Apartments
Identification
Administrative
Bodies
Branches
Documents of
RP Register
Documents of
Address
Register
Documents of
Register of
Legal Entities
Inhabited area
Street
Address
GIS
Owners
Addresses
Parties
License
activities
Other
Mortgage
Address of
building,
parcel
Rights
Restrictions,
Liabilities
Data provision
Document provision
Population
Register
Mortgage Register, Register of Property Seizure Acts
Other state registers
Natural and legal entities

11. GOOD EXAMPLE OF INTEGRATION – E-TRANSACTION
The implemented e-transaction system is a tool for concluding a real property transaction. A notary is the main user, who directly communicates with parties to the transaction, prepares documents and approves transactions.
A notary has access to the information about real property objects and parties to the transaction from the Real Property Register, Register of Legal Entities, Address Register, Population Register, Mortgage Register and other registers administered by (or data thereof are used by) the Centre of Registers.
Integrated environment – all actions are performed within the framework of one system.

12. PROCEDURE OF COMMUNICATION BETWEEN NOTARIES AND THE SECR FOR PREPARATION OF E-CONTRACT
Integrated data
CENTRAL DB
NOTARY OFFICE
Prepare
Accept order
CUSTOMERS

13. DATA FLOW OF REAL PROPERTY TRANSACTION
INTERNET
NOTARY OFFICE
Draft contract
CENTRE OF REGISTERS
OWNER AND BUYER
Information from CDB
Goes to the notary to submit a request for the Certificate for Transaction and prepare draft contract
Ordering of Certificate for Transaction
Preparation of Certificate for Transaction
Title documents are sent to the owner by post or printed by notary
Electronic contract signed and sent
Application to register
Go to the notary to conclude the transaction
Confirmation of registration
OWNER AND BUYER

14. THE MOST IMPORTANT QUESTION FOR THE COMPUTER-BASED INFORMATION SYSTEMS
PUBLICITY
PRIVACY
Where is a boundary ?
OUR DECISION – MAX PUBLICITY

15. Thank you for your attention!