1. Microsoft Word 2010 - Illustrated
Unit E:
Creating and Formatting Tables

2. Objectives Insert a table Insert and delete rows and columns
Modify rows and columns
Sort table data
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3. Objectives (continued)
Split and merge cells
Perform calculations in tables
Apply a table style
Create a custom format for a table
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4. Inserting a Table
A table is a grid made up of rows and columns of cells that you fill with text and graphics
A cell is the box formed by the intersection of a column and a row
The lines that divide the columns and rows are called borders
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5. Inserting a Table (continued)
Row
Cell
Column
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6. Inserting a Table (continued)
Table menu includes a grid for selecting number of columns/rows for the table
Also has commands for inserting tables:
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7. Inserting a Table (continued)
To create a table:
Use Table button in Tables group on Insert tab to open Table menu and insert a blank table
Type text in the table cells
Press [Tab] to move from cell to cell or click in a cell to move the insertion point
Press [Tab] at the end of the last cell to create a new blank row at the bottom of the table
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8. Inserting and Deleting Rows and Columns
To select rows and columns:
Use Select command in Table group on Table Tools Layout tab
Use the mouse
Click margin to the left of a row to select it
Click top border of a column to select it
Drag across a row or down a column to select the row or column
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9. Inserting and Deleting Rows and Columns (continued)
First, select the row or column where you want to add or remove information
Use the appropriate Insert command in the Rows & Columns group of the Table Tools Layout tab
Use the Delete command in the Rows & Columns group of the Table Tools Layout tab
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10. Inserting and Deleting Rows and Columns (continued)
Table Tools Layout tab
Rows & Columns group
New row inserted
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11. Inserting and Deleting Rows and Columns (continued)
Copying and moving rows and columns
Copy and move rows and columns the same way you copy and move text
Use the Copy, Cut and Paste buttons
Rows are inserted above the row containing the insertion point
Columns are inserted to the left of the column containing the insertion point
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12. Modifying Rows and Columns
Change the size of columns and rows by:
Dragging a border
Using AutoFit command in Cell Size group on Table Tools Layout tab
Setting exact measurements using the Table Row Height and Table Column Width text boxes in the Cell Size group or the Table Properties dialog box
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13. Rows are all the same height
Modifying Rows and Columns (continued)
Table move handle
Rows are all the same height
Table resize handle
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14. Modifying Rows and Columns (continued)
To set advanced table properties:
Properties command in Table group on Table Tools Layout tab
Table Properties dialog box opens
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15. Sorting Table Data
To sort data is to organize the data alphabetically or sequentially based on the data in one or more columns
Data is sorted based on criteria you set
Sorting in ascending order organizes the data alphabetically (A-Z) or sequentially (0-9)
Sorting in descending order organizes the data in reverse alphabetical (Z-A) or sequential (9-0) order
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16. Sorting Table Data Sort using data in one column or multiple columns
When you sort by multiple columns:
Select primary, secondary, and tertiary sort criteria
Click the Sort button in the Data group on the Table Tools Layout tab
The Sort dialog box opens
Select column(s) to sort, type of information, and sort order
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17. Sorting Table Data (continued)
Type of data
Primary sort column
Sort order
Secondary and tertiary sort columns
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18. Sorting Table Data (continued)
Rows sorted first by type
Within each type, rows sorted by cost
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19. Sorting Table Data (continued)
Sorting lists and paragraphs
Use Sort command in Paragraph group on Home tab, and then choose:
Type of data (text, numbers, dates)
Sort by criteria (paragraphs or fields)
Fields are text or numbers that are separated by a character, such as tabs or commas
Sort order (ascending or descending)
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20. Splitting and Merging Cells
Merge cells to combine adjacent cells into one larger cell
Split cells to divide a cell into multiple cells
Use Merge Cells and Split Cells commands in Merge group on Table Tools Layout tab
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21. Splitting and Merging Cells (continued)
Cells merged to create new cell
Cells split into 3 new rows
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22. Splitting and Merging Cells (continued)
Cells have .08" left and right margins with no spacing between cells
Adjust them using Cell Margins button in Alignment group on Table Tools Layout tab
Table Options dialog box opens
Settings are applied to the entire table
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23. Performing Calculations in Tables
Formula command allows you to quickly total the numbers in a column or row, perform averages, etc.
Use cell references to refer to the cells in the table
Cell references are composed of a letter and a number
Letter represents column, number represents row
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24. Performing Calculations in Tables (continued)
Column D
Row 3
Cell reference
Formula
Range of cells
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25. Total sum of above cells
Performing Calculations in Tables (continued)
Total sum of above cells
Cell B9
Cell B10
B9-B10=1,270
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26. Performing Calculations in Tables (continued)
Working with formulas:
Word includes formulas for averaging, counting, rounding, and adding
Formula dialog box
Enter cell references in parentheses after the function name
=Average(A1,B2,C5)
Separate cell ranges by a colon
=SUM(A1:A9)
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27. Applying a Table Style
Use table styles to make tables more attractive and easy to read
Table styles include borders, shading, fonts, alignment, colors, and other formatting effects
Use the buttons in the Table Styles group on the Table Tools Design tab
Apply a style then choose a theme
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28. Applying a Table Style (continued)
Gallery of table styles
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29. Applying a Table Style (continued)
Light List, Accent 6 style and Paper theme applied to table
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30. Applying a Table Style (continued)
Using tables to lay out a page:
Tables can help structure the layout of a page
Text, graphics, bulleted lists, charts, tables and other objects can be inserted in table cells
A table inserted in a cell is called a nested table
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31. Applying a Table Style (continued)
Using tables to lay out a page (cont.)
Remove the table borders to hide the table structure
After removing borders, display the table gridlines to help you work
Gridlines are blue dotted lines that show cell boundaries onscreen but do not print
Use the View Gridlines button in the Table group on the Table Tools Layout tab to turn the display of gridlines on and off
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32. Creating a Custom Format for a Table
Use the formatting tools available in Word to create your own table designs
Add or remove borders and shading
Vary the line style, thickness, and color of borders
Change the orientation of text
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33. Creating a Custom Format for a Table (continued)
Choose colors from Origin theme
Shaded cell
Text rotated
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34. Creating a Custom Format for a Table (continued)
Completed table
Bottom border added to cell
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35. Creating a Custom Format for a Table (continued)
Draw Table feature allows you to draw table cells exactly where you want them
Click Table button on the Insert tab, and then click Draw Table
If a table is already started, click the Draw Table button in Draw Borders group on Table Tools Design tab to turn on the Draw pointer
To erase a border click the Eraser button in the Draw Borders group to activate the Eraser pointer
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36. Summary
Tables help you illustrate information intended for reference and analysis
Can be used to structure the layout of a page
Table menu includes a grid for selecting the number of columns and rows you want the table to contain, as well as several commands for inserting a table
Modify a table’s cells, rows, and columns
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37. Summary (continued)
Word allows you to easily sort and calculate the data in a table
Word includes built-in table styles that you can apply to a table to format it quickly
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