1. 1 FA19-W1000 Letter Generation Using MS Word for Financial Aid

2. 2 Introduction Using MS Word to create your letters Attendees should be able to create letters using MS Word

3. 3 Topics of Discussion Setup letters in Banner Creating merge file in Banner Merging letters in MS Word Tracking Letter Award Letter

4. 4 Setup in Banner Define the letter -- GTVLETR Define the paragraph -- GTVPARA Tie the letter to the paragraph -- GUALETR Setup variables in the paragraph -- GUAPARA

5. 5 Creating the Merge File Identify population -- GLBDATA or Pending letters Extract variable information -- GLBLSEL Create merge file -- GLRLETR FTP to PC

6. 6 Identify Population Population Selection –GLBDATA –Manual Population Selection Pending letters

7. 7 Extract Variable Information GLBLSEL –No changes

8. 8 Create Merge File GLRLETR –Change parameter to create MS Word merge file Creates file named XXXX.doc –Where XXXX = Letter code as defined on GTVLETR

9. 9 FTP to PC FTP file XXXX.doc to PC –Use ASCII format

10. 10 Working In MS Word FA19- 10

11. 11 Select Tools - then Mail Merge

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21. 21 The Award Letter FA19- 21

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24. 24 Summary Setup letters in Banner Creating merge file in Banner Merging letters in MS Word Tracking Letter Award Letter

25. 25 Questions and Answers FA19- 25