1. seaLandings and eLogbook An Overview of Electronic Reporting

2. Interagency Electronic Reporting Components eLandings - Web based reporting Agency Interface for review and editing submitted electronic data seaLandings - Desktop reporting via email Elandings 24/7 Server eLogbook

3. Recordkeeping & Reporting Reminders – eLogbook §679.5  The operator must account for each day of the fishing year, January 1 st through December 31 st.  Record January 1 on page 1. The operator must record the first day of the fishing year, January 1, on the page one of the elog regardless of whether the vessel or processor was active or inactive.

4. Recordkeeping & Reporting  Active/Inactive periods  A catcher/processor using longline or pot gear is active when all or part of the longline or pot gear is in the water.  If not setting/retrieving gear but still processing fish in the factory, vessel is considered to be in active status.

5. Reporting Time Limits  Basic set and catch information needs to be entered in the elogbook within 2 hours after completion of gear retrieval

6. Submittal Time Limits  The operator of a catcher/processor must transmit ELB data directly to NMFS online through eLandings/seaLandings or by another NMFS approved data transmission mechanism, by 2400 hours A.l.t. each day to record the previous days hauls.  Signed and printed copies of the elogbook PDF should be provided to the vessel observer  Corrected/edited elogbook entries need to be re- printed and provided to the vessel observer

7. seaLandings Overview  A new version of the seaLandings software is produced annually each November.  Operational enhancements, regulatory additions, and bug fixes are included  Requests need to be made via email & include current contact information  Older versions of the software make support issues highly problematic so always assume you need to install the latest version  To find out which version you have installed, login to sealandings and go to Help > About

8. seaLandings Installation  Copy sealandings installer files to a folder on your computer  Simplified process only requires UserID and password  Install Directory - C:\Program Files (x86)\seaLandings  Data Directory - C:\ProgramData\seaLandings (report and transmission folders)

9. Report Transmission Options  File : attach zipped transmission file to an email addressed to elecrep@noaa.govelecrep@noaa.gov  Return Receipt must be saved to transmissions folder and processed in seaLandings  Direct : zipped transmission file is sent to the server behind the scenes via internet  Transmit method can be changed within the seaLandings application

10. Initial Transmission  Whenever you install any version of seaLandings, your first step must be a report transmission which will include a user authentication  Go to Reporting > Transmit Reports and click on the Transmit button  Report numbers will be returned and the operation and user will be authenticated Make sure you pay close attention to the pop-up message information!

11. Production and Landing Reports  Production reports - must be submitted by 2400 hours A.l.t., each day to record the previous day’s production information  Multiple production reports are required when:  Fishing has occurred in more than one federal area  Different gear types are used  Fishing occurs under more than one management program  Groundfish landing report – line by line data entry from scratch documenting catch and location information for entire fishing trip  Consolidated report – uses production report date range to generate a groundfish landing report  Can be edited if summary does not match with production  Each CFEC permit entered generates a fish ticket  Landing report must be final submitted before you can print out the fish ticket Printed copies of production reports, landing receipts, and fish tickets must be maintained on the vessel for three calendar years

12. eLogbook Review & Reminders  New Voyages  Can be used to identify individual fishing trips  Should generally coincide with Going Active  If any of the information below changes, a New Voyage must be made  Operator name  Crew size  Weight units  New Observer  Additional IFQ/CDQ permits  Editing voyage information changes that specific field for the entire voyage

13. Gear Additions  Gear types can be added during the initial Voyage wizard or at any other time  If adding a new gear type, it should be done prior to entering new set information

14. Set and Catch Information  Sets that cross over days:  Enter the date of retrieval along with the time in the “Time Hauled” field  Incorrect elog entries that have not been submitted can be “Undone”  Click on ‘Undo Last Unsubmitted Entry’ in the Logbook dropdown menu IRIU species must be entered in the Add Catch Entries table

15. Flow Scale vs. Hail Weight  Flow scale weights are specific to pacific cod only and are entered in the set retrieval window as metric tons  Pacific cod (IRIU species) weight must be entered in the Catch Entries table  Hail weight is an estimate of the total weight of the entire catch without regard to species  Pollock (IRIU species) weight must also be entered in the Catch Entries table

16. Comments  The comment box should be used to document information within the elogbook that the user was unable to edit  Ex., the user may have forgotten to change the weight units when the last Voyage was entered but any changes made would only be reflected from that point in time forward  Ex., A set was entered on the wrong day/time but new set entries have already been added

17. Error Messages and Editing  If you receive an error message, be prepared to provide me with the error number and text of the message. This helps to pinpoint what/where the problem is  Logbook information will not be successfully transmitted to the database if there is an error associated with it  If you cannot figure out how to correct the error, notify me as soon as possible to minimize the impacts  Warning messages are different and will allow you to successfully submit data  Most fields in the ELB are editable but you will not be able to delete sets  If you can’t edit a field, contact me ASAP  If you have not submitted your logbook, you can use the “Undo Last Unsubmitted Entry” feature located in the drop-down box under Logbook in the header which will back out individual entries  If you have a lot of editing to do, try it in small batches, then submit the logbook to see if the changes made are error free

18. Production Report Extract  We have added a new tool that provides users with the ability to extract production report information within a specific date range  Go to File > Extract  Enter the desired From and To dates and click Ok  An excel spreadsheet will be generated so you can check the data and immediately see if anything is missing

19. Where to Get Help  During regular business hours I can be reached at suja.hall@noaa.gov or 907-586-7462 suja.hall@noaa.gov  Weekends/outside of regular business hours  NOAA Data Technicians – can help with some issues such as sending a report receipt for processing. 1-800-304-4846 option #1  Complete elandings/sealanding/elogbook documentation can be found here- https://elandings.atlassian.net/wiki/display/doc/eLandings +User+Documentation  Send an email to: elandings@alaska.govelandings@alaska.gov  The sealandings installation CD/thumb drive has installation instructions and elogbook instructions in Word documents