1. R Rathinasabapati Library & Information Officer Tuberculosis Research Centre (ICMR) Chennai 600031 rrathinasabapati@trcchennai.in Digital Archiving at TRC A Case Study Digital Archiving at TRC A Case Study

2. About TRC One among 27 institutes under ICMR One among 27 institutes under ICMR Established in 1956 (a project) Established in 1956 (a project) Under joint auspices of ICMR, Madras Stat Govt.,WHO, BMRC Under joint auspices of ICMR, Madras Stat Govt.,WHO, BMRC 600+ staff located in Chennai, Tiruvallur & Madurai 600+ staff located in Chennai, Tiruvallur & Madurai Working on TB Research (chemotherapy & control program) Working on TB Research (chemotherapy & control program) International Center for Excellence in Research International Center for Excellence in Research (ICER-NIH) (ICER-NIH)

3. Objectives As part of my doctoral program, a study has been undertaken to Develop an Institutional Repository for Tuberculosis Research Centre Develop an Institutional Repository for Tuberculosis Research Centre Digitize TRC research publications Digitize TRC research publications

4. Scope and Coverage To accomplish the stated objectives the study intends to include the following Organization: Tuberculosis Research Centre, Chennai Organization: Tuberculosis Research Centre, Chennai Materials: TRC’s research publications Materials: TRC’s research publications Language:English Language:English Period:1958 to 2007 Period:1958 to 2007

5. Methodology This study is carried out in four phases Phase Ideals with identification, collection and consolidation of the research publications of the Tuberculosis Research Centre Phase Ideals with identification, collection and consolidation of the research publications of the Tuberculosis Research Centre Phase IIconverts print articles in to an electronic format (pdf) Phase IIconverts print articles in to an electronic format (pdf) Phase IIIAssess hardware and software requirements Phase IIIAssess hardware and software requirements Phase IVdevelop an Institutional Repository for the Tuberculosis Research Centre Phase IVdevelop an Institutional Repository for the Tuberculosis Research Centre

6. This study serves the following main purposes It allows researchers to access not so easily available Indian papers It allows researchers to access not so easily available Indian papers It brings out India Centric Specific Subject Repository It brings out India Centric Specific Subject Repository It helps to ensure the long term preservation It helps to ensure the long term preservation It leads to space saving for better library management It leads to space saving for better library management It serves as a single access point for the research output of TRC It serves as a single access point for the research output of TRC Justification

7. TRC Publications 1958-2007 (total = 723)

8. Work in progress After the date collection, the print articles were converted into electronic format After the date collection, the print articles were converted into electronic format Software chosen: DSpace - Windows version - database was designed & developed Software chosen: DSpace - Windows version - database was designed & developed A sample of the interface of the database is as shown: A sample of the interface of the database is as shown:

9. Stage of Progress of work

10. Conclusion DSpace installation – difficulty DSpace installation – difficulty NRC-FOSS NRC-FOSS DSpace on Windows / Linux DSpace on Windows / Linux DSpace on Linux – problem yet to solve DSpace on Linux – problem yet to solve On completion of this work it is proposed to post this data as a web page in our institutional web site to enable open access for a larger user community.