1. Federal Acquisition Service U.S. General Services Administration Jaime Hernandez Area Property Officer Greater Southwest Rocky Mountain Region September 1-2, 2009 GREEN Federal Personal Property Disposal: A GREEN Government Program

2. –verb (used with object) 1. to treat or process (used or waste materials) so as to make suitable for reuse: recycling paper to save trees. 2. to alter or adapt for new use without changing the essential form or nature of: The old factory is being recycled as a theater. 3. to use again in the original form or with minimal alteration: The governor recycled some speeches from his early days. 4. to cause to pass through a cycle again: to recycle laundry through a washing machine. –verb (used without object) 5. to pass through a cycle again; repeat a process from the beginning. 6. to undergo reuse or renewal; be subject to or suitable for further use, activity, etc.: The industry will recycle and become profitable once more. –noun 7.the act or process of recycling. From Dictionary.com re ⋅ cy ⋅ cle ri ˈ sa ɪ kəl/ [ree-sahy-kuh l] verb, -cled, -cling, noun

3. National Property Management Association 3 »Utilization is Reuse…… »Donation is Reuse…… »Computers for Learning is Reuse……. »Sales offers property for Reuse…..

4. National Property Management Association 4 Key Requirements 102-36.220 requires that… generally, all excess property is to be reported to GSA 102-36.35 requires that… “all executive agencies must, to the maximum extent practicable, fill requirements for personal property by using existing agency property or by obtaining excess property from other Federal agencies in lieu of new procurements”

5. National Property Management Association 5 Agency : Internal Screening /Redistribution  Agency property responsibilities Property custodians NUO’s  Follow internal procedures first  Once internal procedures are complete, an agency can report property to GSA  GSA offers AAMS to support internal screening/redistribution

6. National Property Management Association 6 Reporting Property Notification to GSA of available excess property Report to GSAXcess® On-line Batch SF 120 Reference: 41 CFR 102-36.210 through 41 CFR 102-36.240

7. National Property Management Association 7 Must All Excess Property Be Reported to GSA? Yes, except Direct Transfer Property Abandonment/Destruction Property Nonappropriated Fund Property Foreign Excess Property Scrap (except aircraft) Perishables FMR 102-36.220

8. National Property Management Association 8 Must All Excess Property Be Reported to GSA ? – cont. Yes, except (cont.) Trading Stamps and Bonus Goods Hazardous Waste Controlled Substances Nuclear Regulatory Commission – controlled material Property Dangerous to Public Health and Safety Classified or Property Sensitive for Reasons of National Security FMR 102-36.220

11. National Property Management Association 11 What are the Condition Codes for Disposal ? Disposal Condition Code Definition 1New. Property which is in new condition or unused condition and can be used immediately without modifications or repairs. 4Usable. Property which shows some wear, but can be used without significant repair. 7Repairable. Property which is unusable in its current condition but can be economically repaired. XSalvage. Property which has value in excess of its basic material content, but repair or rehab is impractical and/or uneconomical. SScrap. Property which has no value except for its basic material content.

12. National Property Management Association 12 Can I Get Excess Government Equipment?

13. National Property Management Association 13 Excess: Screening & Federal Transfers Property in GSAXcess® is available for screening by and transfer to: Federal agencies  Their contractors, cooperatives and grantees Senate and House of Representatives DC Government Mixed-ownership Government corporations Agency property personnel must have access to GSAXcess® Via NUO or APO Reference: 41 CFR 102-36.60

14. National Property Management Association 14 Excess: Screening & Federal Transfers Search available property On-line Physical screening “Screening” period normally 21 calendar days Submit request via GSAXcess® Reference: 41 CFR 102-36.90 through 41 CFR 102-36.140

15. National Property Management Association 15 Golden Rules of Acquiring Excess Property… There must be an authorized need for the property You must not acquire excess personal property with the intent to sell or trade for other assets

16. National Property Management Association 16 Federal Surplus Property Donation Program At the completion of screening for Federal use, property not transferred is declared surplus Donation program extends useful life of property in which we, as taxpayers, have already expended funds to acquire Property is donated from GSA through State Agencies for Surplus Property

17. National Property Management Association 17 Federal Surplus Property Donation Program Participants in the Surplus Donation Program include State and local public agencies Nonprofit educational and public health institutions Nonprofit and public programs for the elderly Educational activities of special interest to the Department of Defense Public airports Reference: 41 CFR 102-37

22. National Property Management Association 22 Computers for Learning Promote and process transfers of excess computers for pre-K to grade 12 education Authorities: Executive Order 12999 Stevenson-Wydler Technology Innovation Act of 1980 (15 USC 3710i) Eligible recipients are schools and non-profit educational activities Outside “normal” disposal process and authorities

27. National Property Management Association 27 What if the Property is not Transferred or Donated????

28. National Property Management Association 28 Sales Property not donated becomes eligible for sales Agencies must sell via an approved Sales Center or have waiver GSA Auctions® Sales Center Multiple sales methods/multiple commodities, nationwide  Internet auctions via GSA Auctions®  Live auctions  Sealed bid sales GSA sales provide national exposure, state-of-the-art elements, competitive bidding, and maximum returns Reference: 41 CFR 102-38

30. And, What if You CAN NOT Transfer, Donate Nor Sell the Property? You may Abandon/Destroy property that has no commercial value or that the estimated cost of care and handling would exceed the expected proceeds from its sale. FMR 102-36.305 thru 330 National Property Management Association

31. But Remember … You must not A&D property in a manner that is dangerous to public health or safety. If an entity wants to buy the property, you must implement sales procedures. GSA acquisition centers have contractors to assist agencies with compliant ultimate disposal, when that is the only remaining option for disposal National Property Management Association

32. Property Disposal Summary There are four main phases of the Federal disposal process Internal Excess Surplus Sales There is specific terminology Excess Surplus Report Screen Select There are systems supporting the program GSAXcess® GSA Auctions® National Property Management Association

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34. GSA Property Management Mission Statement To provide the services, expertise, and systems that will ensure the timely, effective, and efficient disposition of the Federal government’s excess and surplus personal property assets, yielding the greatest return on investment to the taxpayer Reuse offers the greatest return on investment to the taxpayer National Property Management Association

35. 35 »Utilization is Reuse…… »Donation is Reuse…… »Computers for Learning is Reuse……. »Sales offers property for Reuse …..

36. Questions/Contact JAIME H. HERNANDEZ Area Property Officer Property Management Division 100 NE Loop 410 Ste 1400 San Antonio TX 78216 210.509.3407 telephone 210.509.0918 fax Jaime.Hernandez@gsa.gov National Property Management Association