1. What We Do & How We Do It By Gil Harootunian, PhD Director, ORSP

2.  Share common goal: success in landing external funding.  Support your journey to become a lifelong and successful grant getter.  Develop resources—and more resources.

3.  The sooner you come to us, the sooner we can provide services.  On the rare occasions when bumps happen, often we have not been approached early enough.  Come to us early, and here’s what we can do to help deliver an on-time, fundable grant application to a sponsor…. Come To Us….

4.  Question: What is one of the most common reasons for declension of a grant?  Answer: An excessive or poorly justified budget.  Why?: Allocation of resources is a critical leadership skill.  What else?: Bumps in budget slow down award process.

5.  Translate ‘federal-ese’ into plain English  Interpret and clarify any sponsor’s language  Explain terms, contexts, and regulations

6.  Technical requirements  Financial policies  Project priorities  A compliant application is a fundable application.

7.  Having the application early allows us to do a thoughtful and meticulous review.  Having the application late means that we can verify only the most basic information.

8.  NIH: We recommend two-day business window to view submissions (e.g., graphics).  Grants.gov: 4-day early submission is narrowest window to successfully re- submit if necessary.  E-Grants: We can give “viewer” privileges.  NSF: We can ‘create a copy’ in Fastlane to re-submit if necessary.

9.  Partner can’t deliver on promised letter of commitment.  No one is available to sign off.  ‘Bump’ in complex application = rejection in electronic submission system.  Application just ‘falls through the cracks.’

10.  Program officers are informative and dedicated so … keep in touch w/ them.  Program officers are also rotated from program to program.  Program officers must keep external constituents happy (translation: butter can melt in their mouths).  Program officers have prescribed duties and authority.

11.  We have an entire session dedicated to this today.  Question: What is the result of sharing best practices ?  Answer: Increased chances of submitting an on-time, error-free, highly competitive grant application.

12.  Human Resources (a.k.a., the ORSP Team) ◦ Tom McClanahan, PhD, AVPRSP ◦ Gil Harootunian, PhD, Director, ORSP ◦ Nancy Myers Sims, Grants and Contracts Development Specialist ◦ Daniel Griffin, EdD, Associate Director ◦ Douglas Carey, Grants Administrator ◦ Grace Liu, IP Attorney ◦ Maral Kismetian, Administrative Analyst ◦ Rocio Qui ñ onez Monta ñ o, Dept. Secretary

13.  ORSP website ORSP website ◦ Guidelines and samples ◦ Disciplinary resources ◦ Policies and regulations ◦ PI Handbook ◦ Forms ◦ FAQs ◦ Twitter

14.  Faculty awards provide seed money and track record. ◦ RSCA: $5,000 competitive awards, primarily for release time or summer pay RSCA  Note: Temporarily suspended ◦ One criteria = likelihood that work will lead to successful grants

15.  Laval: The Claude C. Laval Award for Innovative Technology & Research supports development of innovative technology and related research at Fresno State. Laval

16.  Student awards enhance the ‘pipeline’ that most sponsors value highly. ◦ NSF NSF ◦ NIH NIH ◦ USDA USDA  Sponsors want to fund the future.

17. ◦ California State University Student Research Competition — both undergraduate and graduate students eligible California State University Student Research Competition ◦ Central California Research Symposium — a forum to share recent research as well as to encourage research activities in the Central Valley Central California Research Symposium

18. ◦ Grant Development Workshop Grant Development Workshop ◦ …and we do lots more that can be ‘invisible’ to Fresno State stakeholders.  Hispanic-serving Institution status  Example: NEH or USDENEHUSDE  RUI status  Example: NSFNSF

19.  We guide you through required institutional review and approval (a.k.a., joining the Fresno State Team).  Who must review and approve?  Your Chair  Your Dean  Your Grants Manager  Provost or AVPRSP or Designee  VP of Admin/Univ CFO or AVP Finance Note: Co-PIs in different colleges need to secure approvals from their own Chairs and Deans.

20.  What is the absolutely best practice here?  Start early!  Intent to Apply form—gives all interested parties a heads up about your grant application Intent to Apply  Project Information Form (“PIF”)—abstracts the key information needed for parties to review and sign off Project Information Form

21.  Spring 2012: Begin transition to automated workflow system  Benefits  Access 24/7/365 from anywhere in the world  Track with accuracy o Good-bye to endless email and phone tag  “Bolts” onto e-systems already in place  Generates reports with increased ease

23. Contact Information: Gil Harootunian, PhD Director, ORSP 8-0863 gharootunian@csufresno.edu