1. PLYMOUTH-CANTON COMMUNITY SCHOOLS Using Technology to Help Navigate During These Changing Times Karen Stemberger

2. On Line Application system - LTGI (Lindner Technology Group Inc) Substitute Calling System for teacher & aides (PESG) & Coaches (CoachEZ) Email/Calendar (Outlook) Smart for PD Intranet/Internet HR Database * CEO – digital employee file * PLYMOUTH-CANTON COMMUNITY SCHOOLS Multiple Systems in Place

3. Human Resources Employee Database DataEase is a database software – owned by Sapphire International HR database developed by HR department in 1992 District payroll system - Cyborg PLYMOUTH-CANTON COMMUNITY SCHOOLS

4. Human Resources Employee Database DB growth based on dept needs, employment law and state requirements HR controls changes to database (new fields, reports, new tracking) Standard downloads / reports PLYMOUTH-CANTON COMMUNITY SCHOOLS

5. Human Resources Employee Database - Screens Admin Cert Credit Credit hours (teacher contract) Disciplinary Log (REP) Educational Information Evaluations Fringe Benefits Fringe Deductions Leaves of Absence Longevity (teachers) PA189 Verification Pre-requisites of Emp (Fingerprints/PA189) Professional Dev. Salary Seniority Stipends (teachers) Teacher Eligibility Unemployment Workers Comp PLYMOUTH-CANTON COMMUNITY SCHOOLS

6. Human Resources Employee Database - Processes Nepotism New hire files /contracts are created PA189 verification REP submission Seniority lists (each union is different) Staffing Administrative Contracts Assignment changes Credit hours Evaluation tracking / tenure Layoffs/recalls Leave of Absence & FMLA Mentor tracking

7. Example of DataEase PLYMOUTH-CANTON COMMUNITY SCHOOLS

8. Example of assignment and lookup fields for REP reporting

9. Example of DataEase PLYMOUTH-CANTON COMMUNITY SCHOOLS

10. Example of DataEase PLYMOUTH-CANTON COMMUNITY SCHOOLS

11. Digital Image System (CEO) CEO Image Systems, Plymouth MI Since 1995 CEO Imaging has been used to digitalize student records for HS graduates HR Live - 2006/07 3000 active emp; 5000 inactive; 1000’s grievance, arbitrations, negotiation notes, REP submissions/manuals PLYMOUTH-CANTON COMMUNITY SCHOOLS

12. Digital Image System (CEO) Easy/quick searching for employee file and/or document name Tracks maiden/prior name Info can be sent (via email) Option to erase portion of the scanned document (SS, DOB) Add to existing document – Delete portions or all of existing document PLYMOUTH-CANTON COMMUNITY SCHOOLS

13. Digital Image System (CEO) Print-2-Image NG Web Browser Viewer – On line viewing PLYMOUTH-CANTON COMMUNITY SCHOOLS

16. Finance Fringe Benefits/Medical** Maintenance ** Payroll ** Superintendent/Board Packet Transportation ** Unemployment ** Workers Comp ** District History General Info – HR only Volunteer information HS student records ** These depts share the Salary Work History portion of the employee file PLYMOUTH-CANTON COMMUNITY SCHOOLS Digital Image System (CEO) Other Departments Online

17. FUTURE PROJECTS Start scanning student files at Elementary Level Eliminate/reduce Substitute Desk paperwork BBP & OSHA training Online PLYMOUTH-CANTON COMMUNITY SCHOOLS

18. What we’ve become because of these systems …. Customer-Friendly and Consumer-Driven Technologically Literate Efficient, Effective, and Responsive Collaborators and Problem Solvers Knowledgeable Experts in Our Areas Visionary Leaders of Change The Human in Human Resources PLYMOUTH-CANTON COMMUNITY SCHOOLS

19. Questions & Answers PLYMOUTH-CANTON COMMUNITY SCHOOLS