1. Institute of Psychiatry Research Degree Induction - Day 1 – Tuesday October 4 th 2011 Institute of Psychiatry, Supervisors Training Course September 2010 1

2. Regulations & Red Tape Institute of Psychiatry, Supervisors Training Course September 2010 2 Administrative structure Whos who at the IOP Key documents Study routes for research degrees and transfers Timetable of study Residence and attendance Monitoring and progression Supervisory eligibility and supervision basics Transferable skills

3. Administrative Structure London University (No longer awards degree) KCL and Graduate School Education Committee & Post-graduate Research Students Sub-Committee, Examination Committee IOP Graduate Research Committee, IOP Education Support Local Graduate Research (MPhil/PhD and MD(Res) sub-committees 3 IOP Student Induction - October 2010

4. Subcommittees and Chairs Addictions/Behavioural and Developmental Psychiatry/Biostatistics/Child Psychiatry (ABCD)Katya Rubia NeuroscienceBrenda Williams PsychologyVeena Kumari Health Services and Population ResearchCraig Morgan Psychosis studiesAvi Reichenberg Psychological MedicineTony Cleare SGDPSara Jafee MD(Res)Matthew Hotopf 4 IOP Student Induction - October 2010

5. Whos Who at the IOP Richard Brown - Head of Graduate Studies (Research) / Chair IOP Graduate Research Committee Andy Simmons – Deputy Head/Chair Education Support Will Fitzmaurice (Head of Education Support) Karen Langridge (Postgraduate Research Manager) Dafina Shabani (Graduate Research Officer) Sarah Wheeler (Graduate Research Administrator) 5 IOP Student Induction - October 2010

6. Where to go for help and advice General Supervisor, EST, Chair of local subcommittee Finance, resources (desks, phones, computers) Departmental business manager Confidential and personal matters Personal Tutor EST Supervisor Chair of local subcommittee Head of Department Head of Graduate Studies (Research) 6 IOP Student Induction - October 2010

7. Key Documents KCL Academic Regulations (Section A5) KCL Graduate School - College core code of practice - Exam Regulation IOP GR Committee - Graduate Research Handbook *** Individual supervisors and students - Guidance for Supervision 7 IOP Student Induction - October 2010

8. http://www.kcl.ac.uk/iop/internal/currentstudents.aspx

9. http://www.iop.kcl.ac.uk/virtual/?path=/students09/research/

10. Study routes for research degrees Full Time (PhD and MD(Res)) Expectation: >80% of working week on studies over 3 years Up to one day permitted for other activities with approval Part Time (PhD and MD(Res)) Expectation: 50% of time (minimum of 16 hours per week) on average over period of study >50% effort (<80%) permits early submission (planned - treated as FT for monitoring, upgrade, supervision, etc) MD (Res) (FT and PT) 10 Supervisor's Training Course – September 2011

11. Types of thesis - MD(Res) and PhD Conventional thesis Thesis including publications MD(Res) – Introduction + discussion + published papers NEWPhD – may include one or more published/in press papers in lieu of empirical chapters NB final guidance awaited e.g. quality criteria, authorship issues 11 Supervisor's Training Course – September 2011

12. Transfer of registration Permitted in some circumstance with approval from Head of Graduate Studies Requires support from supervisors PhD/MD(Res) PT -> FTPossible PhD/MD(Res) FT -> PTNot permitted PhD -> MD(Res)Permitted after upgrade MD(Res) -> PhDNot permitted 12 IOP Student Induction - October 2010

13. Periods of Study Time to Submission of thesis PhD MD(Res) FTPTFTPT Minimum2424 Target3624 Maximum*4736 *Requires extension NB Study beyond maximum requires Suspension of College Regulation IOP currently applies same timetable for 4 years PhD programmes Res Council criterion of 4 years total for the completion of FT PhD 13 IOP Student Induction - October 2010

14. Residence and Attendance Residence in UK minimum 12 month over course of 3 years Adequate supervision arrangements during overseas study Attendance No requirement to attend IOP/KCL during period of study Study should centre on college But – important supervision and monitoring issues around non-resident / off-site students 14 IOP Student Induction - October 2010

15. Monitoring Timetable of formal review Joint responsibility of student and supervisors KCL Core Code of Practice Minimum 6 monthly FT, annually PT IOP 3 monthly for all students NB Unsatisfactory progress can result in de-registration NB New online-system due for 2011-2012 15 Supervisor's Training Course – September 2011

16. Progression MPhil/PhD Initial registration for MPhil PhD Upgrade proposal and review Timetable KCL – FT by 18 months, PT by 36 months IOP – FT by 9 months, PT by 18 months (12 months if planned submission before 6 years) 16 MD(Res) Registration from outset Presentation and review for transfer to 2 nd year Timetable 12 months for all students IOP Student Induction - October 2010

17. Supervision basics Minimum supervision meetings per year 1st supervisor: FT, 12; PT, 6 (12 if planned early submission) 2nd supervisor: FT, 6; PT 3 (6 if early submission) Expectation of higher frequency, especially at key times Monitored by MPhil/PhD/MD(Res) subcommittee Supervision meetings are Typically timetabled and planned Clear purpose/agenda and outcomes Recorded/minuted Joint responsibility of supervisors and student 17 IOP Student Induction - October 2010

18. Transferrable skills Initial and ongoing assessment of training needs Supervisor responsible for ensuring adequate training programme provided Minimum requirements FT PhD10 days per year PT PhD 5 days per year (10 days if early submission) MD(Res) (standard)5 days per year (FT and PT) MD(Res) (by publication)2 days per year Monitored by MPhil/PhD/MD(Res) subcommittee 18 IOP Student Induction - October 2010