1. Hiring Procedures II Please Sign In

2. Housekeeping Restrooms Vending machines Break Emergency Exits Cell phones on Silent please 2

3. Agenda Discuss Hiring Policies & Procedures for pooled positions 3

4. Course Objectives Upon course completion, participants will be able to… Apply the hiring process flow to complete the hiring process for other than regular hires 4

5. Hiring Types Regular Temporary Faculty, Exempt, and Non-Exempt Emergency Hires Supplemental Graduate Assistants Students (regular & work study) Affiliated 5

6. Pooled Positions For all Pooled Positions the number is determined by the type of position. –Starts with a “9” –Second number indicates campus Used to hire Temporary, Supplemental Pay, Affiliated, Work-Study & Graduate Assistant Positions 6

7. Things You Need to Know for Ehire Position Number Organization Number Routing Template Time Sheet Organization FOAPAL Index 18

8. Temporary Pages 5-8 Applies to Faculty, Exempt and Non-Exempt Staff Employment term is not to exceed 1 year Eligibility for benefits limited to ERB, FICA, Workers’ Compensation, and Unemployment Does not require advertising (if advertised must specify temporary nature of position) 7

9. Temporary (cont) Must meet minimum qualifications of position Faculty - non-tenure track faculty (main campus) averaging less than.50 FTE may be eligible for renewals. If averaging.50 FTE or greater, may only be hired for 4 consecutive academic semesters. FTE for branch campuses is.625. Exempt/Non-Exempt Staff-up to one year at.50 FTE or greater. If FTE is less than.50, appointment is eligible for renewal. 8

10. Emergency Pages 9-10 Applies to Faculty and Exempt Staff Employment term is not to exceed 1 year Must meet minimum requirements of the position Must be a strong element of urgency E-hire comments must explain urgent need and steps to post position within specified timeline Eligible for full benefits Position must be advertised within the 1 year period Use single position number 9

11. Supplemental Pay Pages 11 - 16 Paid to faculty and staff acting in the capacity of a professional/faculty employee Grant or contract funding source Uses pooled position number specific to supplemental pay Rate of pay is at regular rate FTE should not exceed 50% 10

12. Graduate Assistants pages 17-19 Teaching Assistants, Research Assistants, Laboratory Assistants and Administrative Assistants Maximum 20 hours per week Hired through Ehire system Eligible for health insurance 11

13. Student Employees (Regular & Workstudy) Maximum of 20 hours per week Students must maintain a minimum GPA of 2.0 (undergrad) or 3.0 (grad) Student Job Classifications: Student Aide Student Assistant Student Graduate Special Eligible for Student Health Insurance and Worker’s Comp; no other benefits 12

14. Work Study Students pages 20-22 Students must maintain at least half-time enrollment 70% of wages paid by Financial Aid Hired through Ehire system –Posted through Financial Aid web site Position Numbers (* = campus) –Federal9*9998 –State9*9997 –Crimson In-State9*9995 –Crimson Out-of-State9*9996 13

15. Work Study Hours Calculation Award divided by weeks = avg earnings/week Avg earnings/week divided by hourly rate = avg working hours per week 14

16. Regular Students pages 23 - 24 Students must maintain full-time enrollment –Undergraduate Students: 12 credits/semester –Graduate Students: 9 graduate credits/semester Wages paid by department Hired through SES Ventana –Post for minimum 3 days –Applicant pool in SES Ventana –Interview minimum of 3 applicants 15

17. Resource Information Financial Aid Graduate School Employment Services –Student Employment Services Ventana 16

18. Affiliated pages 25 - 27 Persons who are financially independent of the University and provide support or services to one or more university programs without receiving monetary compensation Entered into Ehire to establish Banner ID –Pooled Position Numbers (* = campus) Affiliated Faculty: 9*8997 Affiliated Coordinator (exempt):9*8897 Affiliated Support (non-exempt):9*8797 17

19. Ehire Demonstration Affiliated Position 19

20. Help For help when processing Ehires: Call the ICT Help Desk (646-4357) or Send an email to: help_admin@nmsu.eduhelp_admin@nmsu.edu For hiring policies and procedures: Call Employment Services (646-8000) or Send an email to: hrhelp@nmsu.eduhrhelp@nmsu.edu 20

21. Questions? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? 21