1. PCBO 8/24

2. Accounting Services http://www.csusm.edu/accounting/ http://www.csusm.edu/accounting/ Best way to contact: accounting@csusm.edu accounting@csusm.edu Salary adjustments Expenditure adjustments Chargebacks Month end / year end closing AR billing / Reimbursed Activities Cost recovery Reconciling issues & questions 1098T questions UBIT (unrelated business income tax) Chartfield usage questions Trust Funds ASI accounting

3. Accounts Payable http://www.csusm.edu/procurement/ap/ Best way to contact: accountspayable@csusm.edu accountspayable@csusm.edu Pay bills for the University Print checks including Financial Aid & ASI Void checks, stop payments, outstanding checks Pro Card Audits Sharing CSUSM’s Tax Identification Number W-9 with vendors Manage travel program Reimburse employees for travel expenses Reimburse moving and relocation expenses American Express Travel card Travel training & website

4. Budget Office http://www.csusm.edu/budgetoffice/ Best way to contact: budget@csusm.edu budget@csusm.edu Annual Budget Submission Mid-Year Review Budget Transfers PAN & ATF Personnel Documents Permanent employees Split-funding

5. Contract Services Best way to contact: contracts@csusm.edu contracts@csusm.edu Agreements Memorandums of Understanding (MOU) Internal & External Student Placement Agreements (Nursing, Kinesiology, Speech Pathology, etc.) Licenses Non-Disclosure Agreements Use of University Space Agreements Independent Contractors

6. Distribution Services: (Formerly Shipping & Receiving and the Mail Center) www.csusm.edu/procurement/distributionservices/ Best Way to Contact: distributionservices@csusm.edu distributionservices@csusm.edu FedEx, UPS and Postage billing Mail piece design for promotional mail pieces and catalogs Camera ready artwork for Business Reply Mail Mail code cards for new accounts Process outbound mail including: Certified Mail, Return Receipts, Express Mail Distributions: general, area only, or faculty only Maintain central mailrooms in Craven Hall Supply requests: campus envelopes, USPS or FedEx envelopes and boxes Tracking inbound packages & freight Processing outbound UPS and FedEx shipments Receiving on PO’s in CFS Special request pick-ups: archive boxes, e-waste, shredding, surplus items

7. Materials Management http://www.csusm.edu/procurement/mm/ Best way to contact: jcarr@csusm.edu distributionservices@csusm.edu Property/Asset Management Services Central Stores Services Shredding Services Records Management/Archiving Services Disposition of University Assets/Asset Sales E-Waste Services

8. Print Solutions Program/ University Copier Program LaShann Wilkerson Telephone # 760 750-7515 Email: lwilkerson@csusm.edu lwilkerson@csusm.edu Print Solutions Program Print card information Student copier assistance University Copier Program UCP copier lease information UCP chargeback UCP copier move

9. Procurement Services http://www.csusm.edu/procurement/procurementservices/ http://www.csusm.edu/procurement/procurementservices/ Procard questions: pcard@csusm.edu pcard@csusm.edu Req questions: procurementservices@csusm.edu procurementservices@csusm.edu General info: procurementservices@csusm.edu procurementservices@csusm.edu Purchase order questions Procurement Process questions How do I?

10. Student Financial Services (SFS) http://www.csusm.edu/sfs/ http://www.csusm.edu/sfs/ The best way to contact: sfs@csusm.edu sfs@csusm.edu Petty Cash Department Deposit/MISC Deposits Waivers- Cal Vet, Employee, Third Party Refunds for Students Payroll Questions Is my check still at Cashiers? When is Payday? DDR Questions Tuition Fees and Payment Deadlines

11. Other Contacts / Links Datawarehouse questions / issues (report not working, data questions): datawarehouse@csusm.edu datawarehouse@csusm.edu PCBO agenda items / suggestions: pcbo@csusm.edu pcbo@csusm.edu CFS/HR/SA security: http://bastion.csusm.edu/psaccessfrm/ http://bastion.csusm.edu/psaccessfrm/