1. a university for the world real R © 2009, www.yawlfoundation.org Chapter 22 YAWL4Film Chun Ouyang

2. a university for the world real R 2 © 2009, www.yawlfoundation.org Overview Introduction Film production process in practice YAWL4Film –Design –Implementation –Deployment Pilot applications Summary

3. a university for the world real R 3 © 2009, www.yawlfoundation.org Introduction Background –Project “Applying Business Process Management (BPM) to Screen Business” –Supported by “Australian Research Council Centre of Excellence for Creative Industries and Innovation” Collaboration –BPM Group at Queensland University of Technology (QUT) –Australian Film, Television and Radio School (AFTRS)

4. a university for the world real R 4 © 2009, www.yawlfoundation.org BPM and Screen Business Business Process ManagementScreen Business Development Pre-production Production Post-production Bringing process innovation Learning new domain features

5. a university for the world real R 5 © 2009, www.yawlfoundation.org Film Production Process in Practice Production phase in screen business Film production process –Highly manual process (i.e. paper-based) –Large amounts of heterogeneous data –Many geographically distributed stakeholders Daily shooting procedure –Generation of call sheet and daily progress report (DPR) Production documents –Call sheet, DPR, etc. Production roles –Production manager (PM), production coordinator (PC), etc.

6. a university for the world real R 6 © 2009, www.yawlfoundation.org Daily Shooting Procedure Start a DayEnd a Day Call Sheet Production Shooting Schedule Revisions ( 1 st AD ) Call Sheet Drafts ( PC, PM ) Call Sheet Final ( PC, PM ) DPR Production Continuity Log ( continuity ) Sound Sheets ( sound recordist ) Camera Sheets ( camera assistant ) 2 nd AD Report ( 2 nd AD ) DPR ( PC, PM ) Cast List Crew List Location List Shooting Schedule ( initial ) Input from Pre-production

7. a university for the world real R 7 © 2009, www.yawlfoundation.org Automating Film Production Process Traditional process –Paper-based, manual –Time-consuming, tedious and error-prone Goals & Benefits –To optimize process execution –To automate document processing and report generation –To increase efficiency without sacrificing creativity & flexibility –To reduce the cost of film production

8. a university for the world real R 8 © 2009, www.yawlfoundation.org YAWL4Film – Design & Implementation YAWL4Film –Application of YAWL to film production –Customized user interface to support professional filmmaking Film production process model –Control-flow Definition –Data perspective –Resource perspective Custom forms of film production documents

9. a university for the world real R 9 © 2009, www.yawlfoundation.org Film Production Control-flow

10. a university for the world real R 10 © 2009, www.yawlfoundation.org Film Production Data Structure XML Schema Example: data types for call sheet

11. a university for the world real R 11 © 2009, www.yawlfoundation.org Film Production Data Mapping XPath and XQuery Example: Data mapping for task “Update Call Sheet”

12. a university for the world real R 12 © 2009, www.yawlfoundation.org Film Production Organizational Data A view of production roles stored in YAWL Org. Database

13. a university for the world real R 13 © 2009, www.yawlfoundation.org Film Production Task-Role Allocation Example: task-role allocation for task “Update Call Sheet”

14. a university for the world real R 14 © 2009, www.yawlfoundation.org Film Production Custom Forms click A print-ready copy resembles the hard copy format used in practice

15. a university for the world real R 15 © 2009, www.yawlfoundation.org YAWL4Film Deployment Scenario 1: Traditional set-up

16. a university for the world real R 16 © 2009, www.yawlfoundation.org YAWL4Film Deployment – No Connectivity Scenario 2: Task synchronization Scenario 3: Data synchronization

17. a university for the world real R 17 © 2009, www.yawlfoundation.org Pilot Applications YAWL4Film was successfully deployed on two film productions at the AFTRS in October 2007 –Project 1 “Rope Burn”: a three-day shoot in studio with 30 onset crew, 6 cast and 6 production office crew –Project 2 “Family Man”: a three-day shoot on location and in studio with 35 crew, 5 cast and 4 production office crew YAWL4Film shadowed the process of call sheet generation, DPR generation, and cast and crew database update for both productions Feedback –Client testimonials –To extend YAWL4Film to support the pre-production phase

18. a university for the world real R 18 © 2009, www.yawlfoundation.org Summary Development of YAWL4Film –Generic YAWL system was extended with a number of additional modules tailored to the needs of film industry Evaluation of YAWL4Film –Positive feedback and comments from two pilot applications bode well for its deployment in an educational setting –Potential for use in real-world film productions Proof of concept for BPM and screen business Further development –Support for other phases in the screen business –Deployment in the context of very large production projects