1. Unit 13 Email Practical Task Where ever you see this icon it means you are required to take a Print-Screen and put it into the “U13 Email Evidence” PowerPoint

2. Login to your college email account (http://mail.smiths-wood.com) college username@smiths-wood.comhttp://mail.smiths-wood.com Creating an Email Password is your college password

3. Then tick the Options Adding Email Signature Click on the Office 365 settings button

4. Also click the Bcc option Remember to save Adding Email Signature Click on the Office 365 settings button Enter a suitable signature e.g. Regards Your name Click the automatically include…

5. Create a new email by clicking on the New button Creating an Email

6. Create the below email to send to Lou Creating an Email Attach an image of a logo (found on the SHARED) Lou Costello Include a formal message explaining about the logo you have designed Use formatting the same as this one Spellcheck Include a formal message explaining about the logo you have designed Use formatting the same as this one Spellcheck Add a subject

7. You will now get a message from Lou that needs to be Forwarded to Bud (bud.abbot_SWSC@yahoo.co.uk) click on the Forward button Forwarding an Email

8. Create the below forwarded email Forwarding an Email Bud Abbot Include a formal message to explain why you are forwarding the message Use formatting the same as this one Spellcheck Include a formal message to explain why you are forwarding the message Use formatting the same as this one Spellcheck

9. Bud will then send you an email requesting your advice on file size click on the Reply button Replying to an Email

10. Create the reply email below Replying to an Email Bud Abbot Include a formal message like this one It must talk about how to reduce email file size Spellcheck Include a formal message like this one It must talk about how to reduce email file size Spellcheck Harold Lloyd Your IT teacher

11. Right click on Inbox folder and select Create New Folder Sorting emails into folders

12. Name the new folder as Project and press enter to confirm Sorting emails into folders

13. Now move your recent emails from Bud and Lou into the newly created Project folder Sorting emails into folders

14. Then tick the Options Set up Out of Office Message Click on the Office 365 settings button

15. Select the shortcut set up automatic reply message button in the account option (or go straight to organize email) Set up Out of Office Message

16. Make sure this button is on Include an out of office a suitable message Add the date range where you will not be in the office

17. Select the People and then +New Save Contacts In Pop up window select Create contact

18. Enter the below details for Lou (copy and paste to avoid mistakes) Save Contacts Lou Costello lou.costello_swsc@yahoo.co.uk Click Save to finish

19. Enter the below details for Bud (copy and paste to avoid mistakes) Save Contacts Bud Abbot bud.abbot_swsc@yahoo.co.uk bud.abbot_swsc@yahoo.co.uk Click Save to finish

20. Enter the below details for Harold (copy and paste to avoid mistakes) Save Contacts Harold Lloyd harold.lloyd_swsc@yahoo.co.uk Click Save to finish

21. You should now be able to see you added contacts Save Contacts

22. Create a Distribution List Select the People and then + New From Pop up window select Create group

23. Create a Distribution List Project Team Add Lou Costello; Bud Abbot; Harold Lloyd as members Add Lou Costello; Bud Abbot; Harold Lloyd as members Remember to click Save

24. Create a Distribution List This has moved the contacts into the list

25. Create the below group email Send a Group Message Project Team (what you named your distribution list) Include a formal message which explains what is meant by archiving email messages and how to do it Use formatting the same as this one Spellcheck Include a formal message which explains what is meant by archiving email messages and how to do it Use formatting the same as this one Spellcheck Add a subject