1. Welcome to HR Presents July 24, 2013 10:30 am – 12:00 pm Corbett Center | Senate Chambers (RM 302)

2. WELCOME & INTRODUCTIONS

3. EMPLOYMENT PROCESSING Presented by: Kathy Agnew, Assistant Director Employment and Compensation Services

4. Employment Processing Non Regular Temporary Staff –Temporary exempt and non-exempt staff are: paid hourly required to complete a timesheet accrue overtime pay for hours worked over 40 during a workweek (Sunday – Saturday) EMPLOYMENT PROCESSING

5. Employment Processing Hiring FTE –FTE must accurately reflect the number average hours per week. We are seeing a significant number of.475 Creates issues with reporting and ERB EMPLOYMENT PROCESSING

6. Employment Processing PeopleAdmin –Anticipated system go-live will be September –Should HRS go live with regular staff and faculty at the same time? Answer this question in the survey following this session or send responses to hrs@nmsu.eduhrs@nmsu.edu EMPLOYMENT PROCESSING

7. Employment Processing Processing Systems –Tookits: please review the toolkits for important information about each hiring process at http://hr.nmsu.edu/toolkits/. Processing deadlines are at http://hr.nmsu.edu/toolkits/pay-transactions/.http://hr.nmsu.edu/toolkits/http://hr.nmsu.edu/toolkits/pay-transactions/ –Hiring Systems by Hire Type EMPLOYMENT PROCESSING Hiring Systems by Hire Type Regular FacultyE-Hire Term Appointment FacultyE-Hire Temporary Staff (exempt/non-exempt)E-Hire Regular StaffPeopleAdmin Term Appointment StaffPeopleAdmin Temporary FacultyEPAF Graduate AssistantEPAF Student (includes Work-Study)EPAF

8. Electronic Personnel Action Form (EPAF) EPAF Student Hiring EPAF Presented by: Jennifer Enriquez, Data Management Supervisor HR Information Systems Kathy Agnew, Assistant Director Employment and Compensation Services

9. EPAF The Electronic Personnel Action Form (EPAF) is a Banner module that was designed to accommodate a more efficient approval signature process for HR actions. It improves and simplifies the process for completing and approving a wide range of personnel actions for all employee types. Personnel Actions will be originated electronically, via Employee Self- Service, by the department and electronically routed for approval. After approval the actions are applied to Banner by a central process. EPAF

10. STUDENT HIRING EPAF will be available July 29, 2013 Benefits of Student Hiring EPAF –One position number for student hiring –Student type is determined by the Employee Class, Grade, and Funding –Student has one timesheet per department –Delivered Banner functionality –Provides tracking of pending actions and history of completed actions –Reduces start to finish processing time –One hiring system for all student types –Same approvals (DEAN/VP) required as Temp Faculty and Graduate EPAFs –HRS review of the Student EPAF will be after the action has been loaded to Banner

11. EPAF Dates to Remember –July 29 th – Student Hiring EPAF is LIVE –July 26 th – SES Ventana is deactivated –July 26 th – E-Hire no longer allows Student Hiring actions Hires for student employment with summer employment dates up to and including August 15th –August 15 th – All current student employees jobs will be terminated –August 16 th – All student employees must be rehired with an effective date on or after August 16 th using new position number Training on Student EPAF has already begun. Sign up for a training session at http://training.nmsu.edu/.http://training.nmsu.edu/

12. EPAF AggieCareer Manager –Recruitment for student employment is not required. Although if you are not rehiring a student, we encourage recruiting. –All student employment recruiting (including work-study and graduate assistants) is processed through AggieCareer Manager. –The AggieCareer Manager website is https://www.myinterfase.com/nmsu/employer/home.aspx https://www.myinterfase.com/nmsu/employer/home.aspx

13. EPAF Future EPAFs Temporary Exempt and Non-Exempt Staff Hires – Fall 2013 EPAFs to be evaluated for rollout in 2014 –Termination –FTE –Base –Date Extensions –Labor

14. EPAF

18. HEALTHCARE REFORM Presented by: Kathy Agnew, Assistant Director Employment and Compensation Services

19. Healthcare Reform Updates Compliance –Continue with implementation plan and policy compliance: Policy 4.30.10 Student Handbook (Student and Co-Op) Graduate Assistant Guide –Policy 5.15.40: this policy is unrelated to Healthcare Reform and requires separate compliance. –Waiver Requests – provisions for policy FTE waivers have been included. –Waivers should only be requested for unique/rare, unavoidable, justified circumstances. HEALTH CARE REFORM

20. Healthcare Reform Updates Reports Under Development –Departmental Employee Lookup –Tracking Reports Look-back/Stability Period –Should we explore possible changes to the look-back/stability periods? Answer this question in the survey following this session or send your suggestions to hrs@nmsu.edu hrs@nmsu.edu Remain at 6 months Change to 1 year HEALTH CARE REFORM

21. QUESTIONS? CLOSING REMARKS & ADJOURNMENT