1. University of South Florida Implementing Version 7.0: Lessons Learned from an Academic Perspective

2. University of South Florida OVERVIEW n University Statistics n PeopleSoft Operation n Implementation Approach n Critique of Decisions n Questions & Answers

3. University of South Florida WHO WE ARE n Largest Metro University in Southeast n 35,500 Full & Part Time Students n 9,000 Full & Part Time Employees n Research Level I University n 850,000,000 Operating Budget

4. University of South Florida ACADEMIC PROFILE n 4 Campuses n 12 Academic Colleges n Medical School n Cancer Research Center/Hospital n National Research Institutes in Mental Health and Oceanography

5. University of South Florida ACADEMIC PROFILE (continued) n 3 Semesters: Fall, Spring, Summer n 182 Approved Degree Programs n 3 Pay Plans: Faculty, A&P, USPS n 3 Unions n Separate systems: HR, Financials, Student Administration

6. University of South Florida PEOPLESOFT OPERATION n Application: Version 7.02 n People Tools: 7.06 n Platform: Sun Solaris n Database: Oracle 8i n No Implementation Partner n Go Live Date: 04/30/99

7. University of South Florida PEOPLESOFT OPERATION 2002 n Application: Version 8.1 n People Tools: 8.12 n Platform: Sun Solaris n Database: Oracle 8i n Web Server: Apache n Browser: Internet Explorer n Projected Go Live Date: Spring, 2002

8. University of South Florida

9. PLAN:GEMS n Establish Organizational Structure n Training: CIT/Functional/Technical/Help Desk n Install Software n Perform Fit/Gap Analysis n Build @ Test Prototypes n Convert Data n Develop Interfaces n Security n Train End Users n Unit/System Parallel Testing n Implement

10. University of South Florida CRITIQUE: n Structure Released Time Limitations Insufficient Flexible Dollars Decision Lag Time

11. University of South Florida n Software Installation Supporting Multiple Instances Dedicated Computer Lab Space IT Involvement on Functional Team n Fit/Gap Analysis & Testing Prototypes Use Real Data Involve End-Users

12. University of South Florida n Converting Data Garbage is Garbage Dollars vs. Time n End - User Training When to Begin Who to Train n Implementation Chosing the Best Time

13. University of South Florida

15. QUESTIONS ? USF GEMS Web Site http://usfweb.usf.edu/hris/hris.htm E-MAIL Addresses: paris@mirage.fmhi.usf.edu gkilpat@mirage.fmhi.usf.edu