1. Microsoft Project User Group September 2002 - Chapter Meeting Resource Pooling Presented by James Nuthall Brentford Technologies, Inc

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3. Resource Pooling

4. RESOURCE POOLING What is Resource Pool? Why consider Resource Pool? Initial Resource Pool Set-up Sharer Project Schedule Set-up Updating the Resource Pool Reviewing the Resource Pool

5. What is it? Ability to see combined resource work load across projects Ability to manage resource information in a single repository

6. Resource on Multiple Projects Project A Time Project D Work Project B Project C Project E Project F Work Week Hours Is Resource Over / Under Utilized ? If so, where / when? By how much?

7. Schematic of Projects across country / continents How long do you need them? When will you need them? How much work will they be doing?

8. Why Consider it? Reduced work effort - Centralized Resource information & maintenance –Rates –Holidays –Vacations –Training classes –Un-Available time

9. Initial Set-up – Gantt View

10. Initial Set-up – Resources

11. Add a Schedule to Res. Pool

12. Add more Schedule(s)

13. Resource Pool – Gantt

14. Resource Pool - Resources Auto filter Icon

15. Resource Pool–Resource Usage Resource Usage view icon

16. Opening the Resource Pool

17. Opening Resource Pool (1)

18. Opening Resource Pool (2)

19. Opening Resource Pool (3)

20. Updating Sharer’s project

21. Saving Sharer’s Changes

22. Review Pool Information

23. Resource Pool–Code & Group

24. Some other Tips when using Resource Pooling Save Workspace… Arrange All Crtl+ F6 keys Auto Filter – Custom filters

25. Do and Don'ts Set–up a weekly process for when PM’s will have their.mpp’s up to date and ready for you to review Communicate with your PM’s on any updates that effect their schedules

26. Last Word!! This is not a replacement for: –Project 2000 Central –Project 2002 Server However for 20+ project schedules and over 250 team members it worked for me!

27. RECAP What is Resource Pool? Why consider Resource Pool? Initial Resource Pool Set-up Sharer Project Schedule Set-up Updating the Resource Pool Reviewing the Resource Pool