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CLEEN portal Setting public access to portal documents.

Published byHilary Clarke Modified over 9 years ago

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Presentation on theme: "CLEEN portal Setting public access to portal documents."— Presentation transcript:

1 CLEEN portal Setting public access to portal documents

2 Step1: Actions on portal site Login to portal site Open desired documents library Create a view for the library Save your work

3 Step1: Create a view on portal site 1 2 3 Note! The name of the library may vary in different program sites 4

4 Step1: Create a view on portal site (2) You may choose whether to create a new view from the scratch or to take an existing one as a basis

5 Step1: Create a view on portal site (3) The view name you specify here will be used later on in the web part configuration Keep Modified and Modified By columns selected

6 Step1: Create a view on portal site (4) Define your sorting and filtering criteria, Then press OK

7 Step1: Create a view on portal site (5) In the resulting document view: 1.Right-click the library name as shown above and choose “Copy shortcut” to copy the library url. Then save it temporarily somewhere, e.g. in a Notepad 2.Remember the view name you have specified and save it temporarily, e.g. in a Notepad The resulting strings may look like: https://portal.cleen.fi/sgem/Cleendocs PublicDocumentsTestView

8 Step2: Actions on public site Login to public site Open desired page in edit mode Insert a documents view web part Configure the web part Save your work

9 Step2: Login and open page in edit mode Public-facing sites do not display login button by default To login, type in the address of any technical page, e.g. – http://www.cleen.fi/en/_layouts/viewlsts.aspx then use Sign in button Browse to the desired page, and it will open with the sharepoint ribbon above: Press edit button

10 Step2: Insert a documents view web part 1 2 3 In the page edit mode: 1.Select the row where you want your web part to appear and place your cursor there 2.Go to “Editing Tools”->”Insert”-> 3.In the appearing ribbon select ”Web Part”

11 Step2: Insert a documents view web part(2) 1 2 3 In the web part selection dialog: 1.Select Inno-W as a Category 2.Select IWSharedItemsMenuWebPart 3.Click Add

12 Step2: Insert a documents view web part(3) 1a 1b Open web part editing dialog (two alternative ways): 1.From drop-down menu 2.From the ribbon 2b

13 Step2: Insert a documents view web part(4) 1 2 Type here the title Type here the list url and the view name you have copied on the step 1 3 Click apply and check if documents are displayed in the web part. Then click OK

14 Step2: Insert a documents view web part(5) 1 Click Save

15 Congratulations, here it is!

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