1. State of the Library Address William Gray Potter University Librarian and Associate Provost August 15, 2003

2. Organization of Talk Review of past year Challenges/Opportunities in FY04

3. FIRE Could have been worse Main Library will reopen on August 18 Reconstruction of 2d floor will take months Expect that we will install fire suppression Thanks for all for their help and patience Photos at end of talk

4. BUDGET We started FY03 with 5% cut –Book budget restored Additional 3.67% cut in FY03 Since FY02: –Library Materials - $287,000 (3.6%) –Personnel/Operations – $780,000 (8.5%) More to come –Planning 2.5% cut –Possibly 5% more for FY05

5. Student Learning Center Now occupied – will change our lives Summer experience very good Think about the building in use –2200 classroom seats –2200 library seats Thanks to Florence and everyone else Still need hall monitors Formal dedication on Oct. 24

6. Special Collections Libraries Building Using $240,000 from state, we have refined the plans for this building Given the economy, this building is some years off This building will cost $36M, with the Libraries raising one-third. To date, we have raised over $8M

7. Other highlights of FY03 Library materials – despite budget cuts, we avoided cancellations Library services – thanks to everyone, we maintained –Measures stayed constant Special Collections – important acquisitions Georgia Docs project recognized by American Association of Law Libraries

8. Electronic Journals The Electronic Journal Locator, a list of electronic journals offered by the Libraries, continues to increase Use continues to rise – Elsevier up 60% –89,000 articles downloaded increased to 142,000 –Other publishers show similar results

9. Looking forward What can we expect in FY04

10. Library Materials Budget FY03, $9.3M spent –half to journals –$1.1M to e-resources FY04, expect to spend $9.8M –$5M to journals –$1.1M to e-resources BUT BUDGET REDUCED TO $7.5M MAKE UP GAP WITH ONE TIME FUNDS IF ONE-TIME MONEY GOES AWAY, WE FACE A MAJOR CANCELLATION PROJECT

11. Ejournals without a net We will move to electronic only for some major publishers –Elsevier, Wiley, Springer, Kluwer, Blackwell Scientific Save some money Provide more backfiles with some Save check-in, binding, shelving These publishers represent a significant portion of our journal expenditures

12. Repair Fire Damage Open on Monday 8/18 Repair/Replace materials on 2d floor Renovate 2d floor Determine implications of fire suppression

13. Student Learning Center 200,000 square feet gross $43,000,000 Combines classrooms and electronically supported library Expect that the building will transform teaching and learning at Georgia New academic center of campus

14. Impact of Student Learning Center Our Assumptions Use will be heavy (test by observation, people counters) Use of main library will not decrease – use by students who now study elsewhere (will test by exit counts) Students want to study in in groups (will test by observation) Greater opportunities for informal interaction btw faculty and students?? Difficult to test

15. Impact of Student Learning Center (continued) Students use will focus on study, instructional support, short reference – still use main & science for in-depth research (analysis of term paper citations) Use will be heavily undergraduate (difficult to test) Increasing reliance upon electronic publications will make the SLC more valuable, more autonomous as time goes by

16. Student Learning Center Unknowns Do we have proper mix of seating Will students need public access computers in future or will they carry their own Do we need digital media lab –- scanners, high end graphic computers Will the nature of reference questions change How will library and computer staff work together – different cultures

17. Assessment We need an appropriate program of assessment Our future budgets will depend upon proving that the services we offer make a difference We will work on LibQual over the coming year

18. Enhance Access to E-resources Local resource management via GALILEO SFX – major change –Cooperative effort with Emory, Tech, GSU, MCG

19. GIL UC/UB ?????

20. Short term goal 1 Address the structural deficit in the Library Materials Budget or cancel journals. We face a deficit of almost $2M or 20% due to cost increases and a stagnant budget. A strategy to address this problem is needed to avoid the cancellation of science journals.

21. Short term goal 2 Open and operate the library component of the Student Learning Center. Using funding provided by the University for new staff and with the transfer of existing staff, this building will be open and operated in conjunction with EITS, OISD, and the Vice President for Instruction.

22. Short term goal 3 Implement SFX software to enhance access to electronic resources. This software has been identified and it will be acquired and implemented as a joint project with GALILEO, Emory, Georgia Tech, and Georgia State. A plan will also be developed to expand its use throughout GALILEO

23. Short term goal 4 Institute new assessment project using LIBQUAL. A library task force will design the use of this tool and begin to gather data well in advance of the next program review.

24. Short term goal 5 Develop new measures for Student Learning Center. This new building will transform our library services. It is important that we have appropriate measures to track the use of this facility and to help us to reconfigure areas and services if necessary.

25. Short term goal 6 Continue development activities capitalizing on naming opportunities. We are fortunate to have a wealth of naming opportunities in the Student Learning Center and in the proposed Special Collections Libraries Building.

26. Short term goal 7 Secure additional storage space. The Library Repository is rapidly nearing capacity and additional off-site storage for books and other materials is needed. Expansion of the Library Repository will be given special attention.

27. State of the Library Acronym SOL has extra meaning this year Fire and budget have hit us hard But –Student Learning Center is a major milestone –Excellent staff University will continue to grow and prosper – library will also

28. Now some fire photos