1. TIPTOP Implementation
Methodology

2. ( TIPTOP Implementation Methodology ) < Project Life Cycle >
TIM
( TIPTOP Implementation Methodology )
Project Planning
Implementing
TIPTOP
Goes Live
Project Closing
< Project Life Cycle >
Goals
Scope
Organization
Schedule
Survey & Diagnosis
Application Training
S.O.P. Modeling
Gap Analysis & Solution Design
Data Migration & Input
Simulation & Fine- tuning
Balance Checked in
Existing System Stops
On-site Problem- Solving
Achievements Check Meeting
Documentation of Project
Take-over of TSC
All case profile in CRM system

3. Overall ERP Project Schedule
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Preparation
Signing contract
Hardware purchase
System Instalation
Form Project Team
Kick Off
23 May, Contract Signing
10 June, Kick Off
Implementing
1. Survey & Diagnosis
2. Application Training
3. S.O.P. Modeling
4. Gap Analysis & Design
5. Data Migration & Input
6. Simulation &Fine-tuning
7. Balance Checked in
Phase 1 - Project Implementation 6 months
Scope:
Finance & Acc; Supply Chain, Sales, Manufacturing, HRM
Phase 2 - Project Implementation 6 months
Scope:
GPS/PLC Integration; B2B; BI, Easyflow and other customized programs
Go-Live Preparation
Software Specification Writing
Customization & Programming
User Acceptance Test
Integration test
End User Training
IT infrastructure
Contengency pln
Phase 1
Go-Live Preparation
Phase 2
Go-Live Preparation
System Go-Live
System Go-live
Setlement of account
Go-live support
Phase 2
Go-Live
Phase 2
Go-Live

4. Project Team Responsibilities
Role
Responsibility
Qualifications
Remark
Project Leader
Deliver the specified project deliverables on time in good quality and in accordance with the budget
Achieve milestones on time
Report on project progress to the steering committee
Identified of potential bottleneck and initiate to propose the solution
Coordinate & Assign tasks to project members
Keep in touch with Consultant to ensure successfully the project and for knowledge transfer
Knowledge of business processes
The ability to work effectively with all levels within Organization
Project Management Expertise
Have good understanding of project scope & constraint.
Time management skills and multi-tasking capabilities
Good on verbal and written communication skills
The ability to make timely decisions
Strong organizational skills
Good leadership and coaching skills
Full time
IT Technical Support
Providing IT infrastructure for implement ERP System
To setup system requirement for ERP System
Support user to operate this system
Have Good skill & experience in Databases, networking, and operating system
Have good understanding on the current IT System
Experience and knowledge in current system environment.
Part time but ready if required
Support Function
To assist project team on Project administration, training, business process development and prepare new infrastructure (if needed)
To coordinate change program impacted of ERP impl. system
Project Administration task
Setup and organize documentation control system and records
Good knowledge of the company’s organizational structure and business processes
The ability to work effectively with all members of the organization ranging from executive members to front line / users.
Full Time
Group Leader
Leader on development defined modules
To manage and coordinate project communication, training, socialization and prepare new infrastructure (if needed)
Working together with consultant to determine business process flow that needed to ERP system requirement with consultation to process owner.
Development of business process documentation (incl design standard form and report) with consultation to process owner.
Conduct testing, data collection, data validate and data migration for new system configuration.
To drive, coach and facilitate the implementation of new system
Issues resolution
Working together with key user to Identify of end user, training requirements at their particular site.
Experience in functional business process,
In-depth knowledge of the company’s business processes & best practices,
Strong analytical skills and problem solving skills
Strong communication skills and coaching skills
Excellence team player skills, with strong verbal and written communication skills and coaching skills,
Experience to design and developing System & Procedures.
Experience in delivery training
Key User
Co-ordinate between Project and End User
Represent End Users
Support project team by share data & information
Validate data & Process
Build knowledge of what new system will do
Assist on end user training
“Owner” of new system
Lead in managing the change in their unit areas
An in-depth knowledge of the business unit functionality business and requirements in their business process area(s),
Strong analytical skills.
Active and willing
Able to use own initiative
Good at interpersonal communication
Part Time but ready on demand with advance notification

5. DSC/Digiwin Service Team
[PM qualifications]：
1. Project planning
2. Definition, clearance, & Statement of main project issues
3. Allocate DSC service team resources
4. Main Communicator to client team
5. System progress & risk management
6. monthly report
Project Manager
Account Consultant
ID & VN team
Account Services
System Engineer
Programmer
[Consultant Main Tasks]
1. Discuss & confirm System SOP
2. System Education
3. Implement System according to TIM
[Service Team main tasks]
1. Assist consultant draw system analysis
2. Coordinate Programming pool & test
3. Customer service
[System Engineer main tasks]
1. Installation TIPTOP system
2. Assist normal operational maintenance
3. Abnormal recovery 5

6. TIPTOP Implementation Methodology
TIM
Implement Methodology Introduce

7. TIPTOP Implementation Methodology
1.Project Committee
成立專案委員會 P D C A
2.Kick-off Meeting
宣示大會
3.Survey and Diagnosis
企業現況評估與分析
4.Application Training
軟體標準功能教育訓練
5.Operation Training
軟體標準流程操作練習
6.S.O.P. Modeling
標準作業流程擬定
7.Differential Analysis & Customization
差異分析與客制化
8.Data Migration & Entry
資料移轉與輸入
9.Business Flow Simulation
作業流程上機模擬
10.Balance Check
資料餘額驗收與導入
11.System Go-live
TIPTOP系統上線
12.Project Review Meeting
階段性上線檢討會議
13. Accounting Check
帳務結算

8. 1. Project Committee and Executive Team
Purpose：Decide the manpower and capital invested in this project.
Project Manager：Critical issue management progress control
Executive Team：
- Key Man ：Dept. Head  Define SOP、confirm discrepancy
- Key User：Seed member  Seeded trainer
- End Users：Operator  operation
MIS Team
- Assist PM to organize the information
- Handle IT related issues - Company’s contact window to DSC

9. 2. Kick-off Meeting
Goal： - To declare the ERP project implementation goal and determination - To introduce the project team member and task - To introduce the implementation schedule
Must be succeed
To improve every individual’s value through the change of work

10. 3. Survey and Diagnosis
Goal：To let the DSC consultant understand the company’s current operation and business data flow
Join members：Every Dept.’s KM、KU。
Require document： - Current SOP - Current certificates in all process - Frequently used analysis report
Output document： - First evaluation report - First differential analysis report

11. 4. Application Training
Goal： - Consultant introduce TIPTOP SOP and standard functions - Provide suggestion base on current process
Require document (DSC provide) ： - TIPTOP standard SOP - Standard operation manual for all modules
Output document ： - Revised differential analysis report - Training test grade

12. 5. Operation Training
Goal： - To let the KM & KU understand the system methodology - To find out the detail discrepancy
Members： - Key Men、Key Users
Require document ： - TIPTOP standard SOP - Standard operation manual for all modules
Output document ： - Revised differential analysis report - Training test grade

13. 6. S.O.P. Modeling Goal： - To determine the future SOP for Sinco
Members： - Authority division call for a meeting to discuss SOP
Require document ： - TIPTOP standard SOP - SINCO ISO / check point
Output document ： - SINCO SOP for each module - Approved by all related Dept. head

14. 7. Differential Analysis & Customization
Goal：Review the differential between SINCO business flow and TIPTOP system, then determine the solution
Members： - Key Men、Key Users of each module - DSC Consultants
Preparation： - SINCO need to discuss the process differential first - Consultants provide the differential analysis report and the solution of program customization
Output document ： - Customer Request Confirmation Document - Differential analysis report

15. 8. Data Migration & Entry
Goal： - Basic data (original data) migration from the previous system if exist - Key-in related basic data (original data)
Require document ： - Basic data set up schedule
Way to proceed： - Key man assign the responsible person and set the deadline after the training - Routinely review the progress

16. 9. Business Flow Simulation
Goal： - To make sure the KU、EU are capable to the future operation process - To confirm that there is no primary process differential
Member： - Key Users、End Users
Require document ： - The latest approved SINCO S.O.P.
Output document ： - The simulation test grade

17. 10. Balance Check & Implementation
Goal： - To sum up the last accounting period balance - Key-in the accurate balance data (or data migration)
Require document ： -Initial balance input schedule
Output document： - Initial balance mapping check list

18. 11. System Go-live Meeting
Goal： - SINCO TIPTOP system go-live
Suggestion：The new system will completely replace the previous system without the parallel run
Way to proceed： - Consultants and service team will provide on-site service at the beginning of system go-live
Output document - Question control list

19. 12. Project Review Meeting
Goal： - Project cost and progress control - To audit the target of each stage - Decision making for critical issues
Meeting cycle： -At least once a month after Kick-off
Members - All project team members
Output document ： - List of critical issue review and related decision - The goal and plan for the next stage

20. 13. Accounting Balance
Goal： - By balance the accounting period (cost & finance) to verify the accuracy of related business flow and create financial statement version.
Require document ： - Manufacturing cost accounting balance SOP, financial accounting balance SOP
Output document： - Related financial statement and management reports
Complete date： -We suggest to complete the 10th of the first month go-live and gradually cut down the balance time.

21. Q & A