1. C LUBS IN G OOD S TANDING Board Orientation Session June 15, 2012 Presented by: Craig Wallace and Alyssa Thornton

2. B ACKGROUND Club Development Committee Comprised of members of Board of Directors Responsible for setting policies and guidelines of clubs Approved at meeting on 9-10-11 Addresses Club Issues Membership Email lists Leadership succession Concept of ‘Academic Standing’ Students must remain in good academic standing to remain a student Expectations/Support Many of the same expectations/support New way of looking at expectations/support ROI – Return on Investment

3. B ACKGROUND, CONT. Measurement Progress toward meeting expectations measured at end of fiscal year One year to address unmet expectations Officer membership, checked quarterly New Clubs Two years from organizational meeting date to establish by-laws and comply with expectations Association Support/Assistance Club Development Committee Liaison

4. E XPECTATIONS Membership Officers Administrative Scholarships Student Recruitment Alumni Gathering Local Websites/Email Lists

5. M EMBERSHIP Clubs are expected to work toward a membership increase each year Clubs not experiencing a membership increase are expected to prepare a Membership Action Plan to document strategies for growing membership in their club areas. The association will monitor Membership Action Plans on a quarterly basis.

6. O FFICERS All officer positions are filled to ensure future leadership for the club Officers are expected to be current association members Officer rotation completed according to the by- laws Officers must be regular members of the UK Alumni Association Completed a minimum of 12 hours

7. A DMINISTRATIVE Hold regular board/steering committee meetings Operate without the use of local dues Submit bylaws and financial reports to the UK Alumni Association annually Club representative attend the Annual Alumni Club Leadership Training Conference Clubs that cannot send a rep will be able to participate via Skype (future) or online module

8. S CHOLARSHIPS Provide at least $500 annually to be applied to a scholarship endowment or scholarship award to help show relevance of alumni club activities to the university Clubs may utilize one of its allotted mailers to solicit members in their area

9. S TUDENT R ECRUITMENT Participate in or hold one student recruitment activity annually College fair, student send-off, book awards, letter writing campaigns, UK Preview nights, etc.

10. A LUMNI G ATHERING Host at least one annual gathering that engages and connects alumni Picnic, holiday party, scholarship dinner, cultural performance, career development workshop, professional development workshop, golf outing, Derby Party

11. L OCAL W EBSITES, E MAIL L ISTS AND S OCIAL M EDIA Website guidelines located at www.ukalumni.net/clubs www.ukalumni.net/clubs Local email lists are only to be used for club related activities Bcc format suggested Abuse of email lists can result in removal of club recognition i.e. sending political emails, sales solicitations, making fun of other schools, photos of current players, etc. Suggestion to add association staff Include a membership promotion Facebook/Twitter accounts used only for club- related activities

12. S UPPORT FROM THE UK A LUMNI A SSOCIATION Annual Club Awards Recognition Athletic Tickets Alumni Club Leadership Training Expenses (except travel and registration fee) Club Leaders Handbook Club Website and Technical Support Staff Support for Event Planning, Speaker Scheduling, Scholarship Administration, Student Recruitment Administration, etc. Travel Expenses for One UK Speaker

13. S UPPORT FROM THE UK A LUMNI A SSOCIATION, CONT. Online Registration Service Name Tags and Other Giveaway Items for Events Free Graphic Design, Printing and Postage for: Mailings (valued at $1.50 per member in club areas) Broadcast Emails Media Release Templates for Events Club Roster (in pdf format)

14. Q UESTIONS ? THE END