1. Database Design
Week 11

2. Forms

3. Table Vs. Form Table Form Many records at a time 1 record at a time
Some fields do not fit on one screen
Column and row formatting only
Can be confusing to new users
Form
1 record at a time
All fields can fit on 1 screen
Any formatting options you set-up
“User-friendly” and less-intimidating than tables

4. WHAT IS A FORM? • “Electronic Equivalent” to a paper form • allows you to create a custom layout for your data • more “visually appealing” for “Data Entry” • when you need to control which data is displayed or entered

5. Why Use Forms? Provide a “User-Oriented” interface to the data
Only asks for specific information
Ability to use “non technical” terms
Should be designed around individual tasks

6. Fields in a Form Application for Employment
The field labels in a form are
like the labels on an application.
The field text boxes are where
you supply the data, like the
blank lines on an application.
First name:
Last name:
Address:
City:
State:
Zip:

7. FORMS cont.
Forms are made up of controls, such as text boxes, buttons, document tabs, and drop- down lists, grouped in a way that makes them easy to use
The controls in the form are usually “bound”, or “linked”to the tables or queries in your database — but not always.
For example, a control that displays “Customer data” is probably bound to either the “Customer” table, or to a query that retrieves Customer data.
BUT: a form control that displays your corporate logo isn't bound to a table field; it just points to the image it displays.

8. Create Forms
Watch DAOg0 this video demonstrates the forms window, and how to auto-create forms
How To:
Create a form
Remove the sub form
Change the title
Change the layout
Create a split form
Part 2:

9. Create Forms Exercise Exercise:
Create forms for the Wk11_TableInstanceChart Example
City entity
Table 1 and Table 2 entities
Students entity
Create a form for the Northwind database employee table
Part 2:

10. Northwind Database

11. Students Work Through Access 2010 Formatting Forms

12. REPORTS Ways of generating printed output
Can create reports that show totals & grand totals of value in a particular field
Reports give you the ability to present components of your database in an easy- to-read, printable format. Access 2010 lets you create reports from both tables and queries.

13. Hybrid / Homework Read Creating Reports Read Advanced Report Options
Review Access Videos
Database Assignment Part 3 (due Wk. 13 submitted as an ATTACHMENT)

14. MYITLAB HOMEWORK:
myitlab TRAINING:
Access VOLUME 1- “Skill-Based TRAINING”
myitlab ASSIGNMENT:
“GO series”