1. Occupational, Physical and Speech Therapy Services Request for Proposal 12-31 Pre-Proposal Conference October 13, 2011 Kyle McClurg, IDOA Strategic Sourcing Analyst

2. General Information Sign-In Sheet for Attendees Sign-In Sheet and PowerPoint will be posted on IDOA’s Solicitation Website Hold questions until the end of the presentation

3. Agenda General Information Purpose & Scope of RFP Key Dates Proposal Preparation & Evaluation Minority and Women’s Business Enterprises Question and Answer Session

4. Purpose of the RFP The purpose of this RFP is to select a vendor that can satisfy the State’s need for Occupational, Physical and Speech Therapy Services at the Indiana Veterans’ Home (IVH). –It is the intent of the IVH to contract with a vendor that provides quality Occupational, Physical and Speech Therapy Services at a competitive rate.

5. Scope of RFP IVH is a Medicare Certified facility Baseline is $1,690,875.00 annually State does not guarantee future funding at these levels. –Dependent on need Contract Term: –two (2) years from the date of contract execution –possibility of two (1) one-year renewals –totaling four (4) years

6. Key Dates ActivityDate Issue of RFP October 7, 2011 Pre-Proposal Conference October 13, 2011 Deadline to Submit Written Questions October 19, 2011 Response to Written Questions/RFP Amendments October 27, 2011 Submission of Proposals November 17, 2011 The dates for the following activities are target dates only. These activities may be completed earlier or later than the date shown. Proposal Evaluation TBD Proposal Discussions/Clarifications (if necessary) TBD Oral Presentations (if necessary) TBD Best and Final Offers (if necessary) TBD Contract Award December 29, 2011

7. Business Proposal (Attachment E) Company Financial Information (Section 2.3.3) –Confidential information must be kept separate from the proposal in both hard and soft copy Contract Terms (Section 2.3.5) –Respondent should review State contract and note exceptions to State mandatory and non-mandatory clauses in Transmittal Letter Preferences (Sections 2.3.14) –Buy Indiana Initiative/Company Must have this certified by the proposal due date

8. Technical Proposal (Attachment F) General Services –Staffing, educational training, monitoring equipment, facility committees Occupational/Physical Therapy Services Speech Therapy Services Hours (proper scheduling) Billing Services –Medicare Parts A & B, Medicaid, 3 rd Party

9. Technical Proposal cont. (Attachment F) Must provide samples of best practices in its operations. Must provide examples of reports, communication to staff, and other relevant documentation. Marketing examples

10. Cost Proposal (Attachment D)

11. Baseline: $1,690,875.00 annually Respondents who meet the State’s current baseline cost will receive zero (0) cost points. Respondents who propose a decrease to the State’s current costs will receive positive points at the same rate as bid increasing cost. Respondents who propose an increase to the State’s current cost will receive negative points at the same rate as bid lowering cost. Respondents who propose a 10% decrease to the State’s current baseline cost will receive all of the available cost points. If multiple Respondents decrease costs below 10% of the current baseline, an additional 5 points will be added to the Respondent proposing the lowest cost to the State.

12. Proposal Preparation Buy Indiana, Business Proposal 2.3.14 –Status shall be finalized by proposal due date –5 definitions, details provided in Business Proposal Indiana Economic Impact, Attachment C –Definition of FTE (Full-Time Equivalent) –Example: If a Respondent has 5 full time employees and is bidding on its 5 th contract, and all contracts get an equal amount of commitment from the employees then each employee commits 20% of his or her time to the new contract: 0.2 x 5 employees= 1 FTE.

13. Proposal Preparation Attachment D (Cost Proposal) must be returned in Excel Use the templates provided for all answers Do not alter templates Please list all Attachments in Attachment G (Summary of Attachments)

14. Proposal Evaluation Summary of Evaluation Criteria: 1. Adherence to Mandatory Requirements –Pass/Fail 2. Management Assessment/Quality (Business & Technical Proposal) –25 points 3. Cost (Cost Proposal) –30 points 4. Indiana Economic Impact –15 points 5. Buy Indiana –10 points 6. Minority (10) and Women Business (10) –Subcontractor Commitment 20 points * 100 Total Points (7 bonus possible)

15. Minority and Women’s Business Enterprises Charles Hill, MWBE Division Contact Information - Email: chahill@idoa.in.gov or Phone: 317-233-0545chahill@idoa.in.gov Complete Attachment A, MWBE Form - Include sub-contractor letters of commitment Goals for Proposal - 8% Minority Business Enterprise - 8% Women’s Business Enterprise

17. Minority and Women’s Business Enterprises Prime Contractors must ensure that the proposed subcontractors meet the following criteria: Must be listed on the IDOA Directory of Certified Firms Each firm may only serve as once classification – MBE or WBE A Prime Contractor who is an MBE or WBE must meet subcontractor goals by using other listed certified firms. Certified Prime Contractors cannot count their own workforce or companies to meet this requirement. Must serve a commercially useful function. The firm must serve a value- added purpose on the engagement. Must provide goods or service only in the industry area for which it is certified as listed in the directory at http://www.in.gov/idoa/2352.htmhttp://www.in.gov/idoa/2352.htm Must be used to provide the goods or services specific to the contract National Corporate Diversity Plans are generally not acceptable

19. Minority and Women’s Business Enterprises TOTAL BID AMOUNT:

20. Minority and Women’s Business Enterprises Effective May, 2011, a new MWBE scoring methodology will be utilized for all RFP’s released New Process – MWBE scoring is conducted based on 20 points plus a possible 2 bonus points scale - MBE: Possible 10 points + 1 bonus point - WBE: Possible 10 points + 1 bonus Point Professional Services Scoring Methodology: - The points will be awarded on the following schedule: - Fractional percentages will be rounded up or down to the nearest whole percentage - Submissions of 0% participation will result in a deduction of 1 point in each category - The highest submission which exceeds the goal in each category will receive 11 points (10 points plus 1 bonus point). In case of a tie both firms will receive 11 points %1%2%3%4%5%6%7%8% Pts.1.252.503.755.006.257.508.7510.00

21. Minority and Women’s Business Enterprises BidderMBE %Pts.WBE %Pts.Total Pts. Bidder 112.0%10.010.0%11.021.0 Bidder 26.0%7.54.0%5.012.5 Bidder 38.0%10.08.0%10.020.0 Bidder 416.0%11.00.0%10.0 Bidder 50.0%0.0%-2.0 RFP MWBE Scoring Example

22. Additional Information IDOA PROCUREMENT LINKS AND NUMBERS http://www.in.gov/idoa/2354.htm 1-877-77BUYIN (8946) For Vendor Registration Questions http://www.in.gov/idoa/2464.htm For Inquiries Regarding Substantial Indiana Economic Impact A.http://www.in.gov/idoa/2467.htmhttp://www.in.gov/idoa/2467.htm Link to the developing “one stop shop” for vendor registry with IDOA and Secretary of State. B.Secretary of State of Indiana: Can be reached at (317) 232-6576 for registration assistance. www.in.gov/soswww.in.gov/sos C.See Vendor Handbook: Online version available at http://www.in.gov/idoa/files/vendor_handbook.dochttp://www.in.gov/idoa/files/vendor_handbook.doc D.Minority and Women Owned Business Enterprises: http://www.in.gov/idoa/files/Certification_List(48).xlshttp://www.in.gov/idoa/files/Certification_List(48).xls for table of IDOA certified MBEs and WBEs. For more WBE’s information http://www.in.gov/idoa/2352.htmhttp://www.in.gov/idoa/2352.htm E.RFP posting and updates: Go to http://www.in.gov/idoa/2354.htm (select “State of Indiana Opportunities” link)http://www.in.gov/idoa/2354.htm Drag through table until you find desired RFP/RFI number on left-hand side and click the link.

23. Questions and Answers

24. Thank You kmcclurg@idoa.in.gov