1. Week five notes & fax 第五周授课 便条与传真

2. note  The content of notes  Different types of notes  Useful expressions of notes

3. The use of a note  To tell others to do something  To ask others to do sth for them  Ask for a leave, ask a friend to call  To say thanks

4. Characteristics of notes  Not post, just to send them  Simpler in form and often informal or colloquial in language.

5. The content  To omit:  The addresses of the addressee and the addresser;  The word “ Dear ” in the salutation;  The complementary close;  The year in date.

6.  1.date: the day, the morning or afternoon of the day, or the exact time, or the date. No year.right top  2. salutation : informal  3. body: colloquial, ellipsis  4. signature : full name or family name or given name

7. Sample note  Dear Sir,  I have received a letter from Shanghai University of Foreign Languages Colleges inviting me to an academic conference, so I am writing to ask fro a leave of three days from Nov. 17 to Nov. 19. attached herewith is a duplicate copy of the said invitation.  Sincerely yours,  Huang Yangqiong

8. Types of notes  According to the function  Invitation, apology, borrowing, asking for leave, note of thanks, and putting off a meeting.

9. Form of I.O.U.  Feb. 27, 2003  To Mr. Zhang Dalin:  I.O.U. twenty thousand RMB only(20,000).  David Tao

10. receipts  Nov. 21, 2003  Received from Mrs. Liu Jinlin the sum of one thousand RMB only.  Rose Rivers

11. Bills  Ningbo International Trade Center  Nov. 21, 2003, 8:00 p.m.  Sale-1  Sales person number 12  1.0558 watch 1 302.00  2.05510 digital camera 1 2700.00  Total 3002.00  Charge 3010.00  Change 8.00

12. Chapter 7 fax  The use of a fax  The format of a fax  Useful expressions

13. Merits of fax  Fast  Convenience  Accuracy; transmit diagrams or patterns.

14. The format of fax  1. fax head :company name, postal address, contact numbers.  2. fax headings: company name of recipient; recipient ’ s name, fax number, name of sender, sending date, subject line, number of pages.  3. fax body: several paragraphs

15.  Turner Communications Mobile Phone Specialists 21 Ashton Drive Tel +44 114 1234567 Sheffield Fax +44 114 1234568 S26 2ES Email TurnerComm@intl.uk FAX MESSAGE To Janet Benson, General Manager Company Asia Communication (Singapore) Pte Ltd Fax Number 65 6767677 From Sally Turner, Managing Director Ref ST/DA Date 6 June 20 — Number of Pages (including this page) 1

16.  VISIT TO SINGAPORE Thank you for calling this morning regarding my trip to Singapore next month. I am very grateful to you for offering to meet me at the airport and drive me to my hotel. I will be arriving on flight SQ101 on Monday 8 July at 1830 hours. Accommodation has been arranged for me at the Supreme International Hotel, Scotts Road. I will be traveling up to Kuala Lumpur on Sunday 14 July on MH989 which departs from Singapore Changi Airport Terminal 2 at 1545 hours. I look forward to meeting you. Sally Turner