1. Presentation to Portfolio Committee 2 September 2009 Free State and Northern Cape Region State of the Region

2. CONTENT OF THE REPORT A.ORGANOGRAM B.STRUCTURE STATUS OF PERFORMANCE OF THE REGION C. BRANCH REPORTS 1. CORPORATE SERVICES 2.CORRECTIONS 3. FINANCE & SUPPLY CHAIN MANAGEMENT 4. DEVELOPMENT AND CARE OF OFFENDERS D. INTERGOVERNMENTAL RELATIONS AND PARTNERSHIPS IN THE REGION FREE STATE PROVINCE NORTHERN CAPE PROVINCE E.CONCLUSION SUCCESSES CHALLENGES

3. A.ORGANOGRAM Regional Commissioner Mr. MZI Modise Area Commissioner: Groenpunt Mr. M Mkhwanazi Area Commissioner: Kroonstad Mr. V Sibeko Area Commissioner: Grootvlei vacant Area Commissioner: Goedemoed Mr. R Marcus Area Commissioner: Colesburg Mr. M Plaatjies Area Commissioner: Kimberley Mr. M Coetzee Area Commissioner: Upington Mr. J Joseph Deputy Regional Commission er Mr. L M Ncongwane Regional Head: Corporate Services Mr. L S Bikane Regional Head: Finance & Supply Chain Vacant Regional Head: Developmen t and Care Mr. G E Wilson Regional Head: Corrections Vacant

4. ORGANOGRAM (cont…) Regional Commissioner Mr. MZI Modise Groenpunt Management Area Groenpunt Max Groenpunt Med Groenpunt Youth Frankfort Parys Sasolburg Vereeniging Kroonstad Management Area Kroonstad Med A B C D Bethlehem Ficksburg Harrismith Hoopstad Lindley Odendalsrus Senekal Ventersburg Virginia Grootvlei Management Area Grootvlei Max Grootvlvlei Med Boshof Brandfort Ladybrand Wepener Winburg Goedemoed Management Area Goedemoed Med A Goedemoed Med B Bethulie Edenburg Fuaresmith Zastron Colesberg Management Area Colesberg De Aar Hopetown Richmond Victoria-West Kimberley Management Area Kimberley Douglas Barkley-West Upington Management Area Upington Kuruman Springbok

5. OVERVIEW OF THE REGION  Region consists of two (2) Provinces: Free State and Northern Cape  Seven (7) Management Areas namely Groenpunt, Kroonstad, Grootvlei, Goedemoed in Free State Province and Kimberley, Colesberg and Upington in the Northern Cape Province  Forty three(43) Correctional Centers excluding Mangaung Maximum Correctional Centre. Male Centres: 41 Female Centres : 1 (Kroonstad Medium C; COE) Female Units: 4 (Ficksburg, De Aar, Upington, Kimberley) Youth centres: 1 ( Groenpunt Youth Centre)  Six (6) Centers of Excellence: Groenpunt Youth Correctional Centre, Kroonstad Female Correctional Centre, Sasolburg Correctional Centre, Goedemoed Medium A, Kuruman Correctional Centre and Douglas Correctional Centre.  Free State and Northern Cape has an approved lock up total of 16 927 offenders; this includes an additional total of 2928 at the PPP (Mangaung Maximum Correctional Centre in Bloemfontein)  The average level of overcrowding for the region as on 24 August 2009 is 104.33 % against the actual total of 17660 with Grootvlei Med A at 107.87%,Kimberley at 108.02% and Upington at 109.38% as a result of ATD’s.  Construction of New Kimberley Correctional Centre which will accommodate 3000 adult male offenders commenced on 14 November 2006 and is 95% completed

6. OVERVIEW OF THE REGION  Escapes: 2007/2008 : Category 1 (10 offenders) Category 2 (3 offenders) 2008/2009 : Category 1 (6 offenders) Category 2(4 offenders) Current financial year : Category 1 (3 offenders): Barkly West (1), Ventersburg (1), Groenpunt (1) (Category 1 escapes: refer to offenders who escape from work teams, hospitals, etc) (Category 2 escapes: absconding of monitors, erroneous releases and those who do not return from weekend leave)  The roving CSPB’s structures and offices are well established and fully functional at all management areas. The only chairperson’s position that is vacant is the one at Goedemoed m/area where the process of filling it is at an advanced stage.  Total offenders successfully released on medical grounds by the CSPB’s: 2008/2009:13 2009/2010: 1  Post Establishment: FinancedFilledVacancy Rate 6449580110,05% (648)

7. BREAKDOWN OF INCARCERATION TOTALS AdultsMaleFemale ATD’s405519 Sentenced13152259 Total17207278 YouthMaleFemale ATD’s9953 Sentenced80718 Total180221 ChildrenMaleFemale ATD’s873 Sentenced1075 Total1948

8. BUDGET PROGRAMMES AND ALLOCATION FOR 2009/20102008/20092009/2010 Original budget allocation: R 946, 972, 000Original budget allocation R 1,175,979,300 Additional budget R 224, 231,400 Plus: Roll over funds R 0Plus: roll over funds R 0 Revised budget allocation R 1,171,203,400Revised budget allocation R 1,175,979,300 Less: exp. Up to date R 1,265,182,510Less: exp. Up to date R 84,067,438 Outstanding commitments R 0Outstanding commitments: R 14, 707,893 Total amount available: R 93,979,110% Without commitments: 7,15% % Without commitments: 108,02%Plus: % commitments 1,25% Plus: % commitments: 0% - Ideal: 100% (Deviation -8.02%) % Spend with commitments: 8,40% - Ideal: 8,33% (Deviation 0.07%)

9. PERFORMANCE INFORMATION PROGRAMME ADMINISTRATION

10. EXPENDITURE FOR THE YEAR TO DATE: REGIONAL STATUS: 31st JULY 2009

11. Percentage of compliance with Government Equity targets AchievementsChallenges Measures such as using Monthly updated equity targets as a reference point for short-listing and appointments, and routing of provisioning memorandum via the office of Manager Equity have been implemented. The Regional Employment Equity Forum has been established to help monitor compliance to the equity plan. A draft Women Empowerment has been developed for consultation with relevant stakeholders and, once approved, to be tabled at the learning committees' meeting for integrated into the Workplace Skills Plan Employment of people with disabilities (PwD) is still a challenge, and the region is currently at 0.44% on the employment of PwD instead of the required 2%. Affirmative action measures around Human Resource Development, Acting in higher positions, identifying a pool of women for accelerated development, etc, still not adequately biased in favour of women in order to improve their candidacy for promotional positions Majority of women are still clustered in lower positions, however, upliftment of moratorium on filling of positions will to an extend address this challenge. No mentoring and coaching provisions are in place to support women appointed to promotional positions in line with the equity plan.

12. COMPLIANCE IMPROVEMENT INSPECTION RESULTS

13. Percentage of posts not filled vs financed posts Vacancy rate = 10.05% (Calculation: 648 vacancies * 100 / 6449 financed posts) Percentage of expenditure to HDI service providers For the period under review (01 April – 31 July 2009) the total value of bids/price quotations awarded were R9 560 024.02. Of this amount R7 886 111.73 were awarded to HDI’s. (85.50%) Number of person days lost due to leave against the total number of annual working days 80296 person days lost against the number of 260 714 (1000 officials * 260.714) annual working days Number of grievances handled within 30 days vs the total number of grievances recorded 49 resolved within 30 days. 359 resolved after the 30 days time frame Number of officials found guilty of fraud, corruption and serious maladministration against the total number of officials charged in such cases 5 cases out of 16 have been finalised

14. Number of person days lost due to suspensions against the total number of annual working days 502 person days lost against the number of 3389.28 (13 officials * 260.714) annual working days Percentage of litigation cases won by DCS against the total number of cases filed against it 12 cases finalized, 9 in DCS favour, 3 against. Thus 75% cases won by DCS as against number finalized

15. PROGRAMME SECURITY

16. ESCAPES CATEGORY 1 CATEGORY 2 INCIDENCESTOTAL INMATES INVOLVED CATEGORY 1 CATEGORY 2 INCIDENCESINMATES INVOLVED 2008/20092009/2010 6(SIX) (1 Harrismith escort; Groenpunt 1 work team; Zastron 1 work team; Vereeniging 1 escort; Heilbron 1 work team; Victoria West 1 work team) 3(three) (1 Grootvlei work team; 1 Harissmith: work team 1 Groenpunt: work team Med 93(three) 1 Groenpunt 1 Barkley West 1 Ventersbur g 0All work teams 3 (Category 1 escapes: refer to offenders who escape from work teams, hospitals, etc) (Category 2 escapes: absconding of monitors, erroneous releases and those who do not return from weekend leave)

17. ASSUALTS INCIDENTS2008/20092009/2010 OFFENDER ON OFFENDER953184 OFFENDER ON OFFICIAL820 OFFICIAL ON OFFENDER10147

18. UNNATURAL DEATHS CATEGORY2008/20092009/2010 ATD’S (SUICIDE)2(1Hennenman& 1Kroonstad)1(Grootvlei) THIS CATEGORY RELATES TO CASES OF SUICIDES, CONSEQUENCES OF ASSUALTS (INMATES TO INMATES, STAFF TO INMATES) AND ACCIDENTS GANG RELATED INCIDENTS ONLY TWO (2) INCIDENTS OCCURRED AT KROONSTAD MED.B RESULTING IN 8 INMATES SUSTAINING MINOR INJURIES AND NO OFFICIALS WERE INJURED. STAFF COMPLACENCY AND VULNERABILITY SOME OF THE FACTORS CONTRIBUTING TO THE BREACHING OF SECURITY IN CENTRES ARE: ** IMPLEMENTATION OF OSD AND 7 DAY ESTABLISHMENT; financial difficulties experiencing lead to victimization by offenders. ** NEGLIGENCE ( NON-COMPLIANCE WITH POLICIES) ** STAFF NOT VIGILANT ENOUGH.(COMPLACENCY AND FALSE SENSE OF SECURITY)

19. INSTALLATION OF TURNSTILES TURNSTILES INSTALLED AT THE FOLLOWING CORRECTIONALCENTERS: Groeunpunt Youth Groenpunt Maximum Sasolburg Kroonstad Females Douglas Upington Grootvlei Goedmoed Medium A and Kuruman

20. PROGRAMME CORRECTIONS

21. BREAKDOWN OF INCARCERATION TOTALS PER MANAGEMENT AREA AS ON 24 AUGUST 2009 MANAGEMENT AREA APPROVED LOCK UP SENTENCEDATDsGRAND TOTAL % POPULATION MFMF GROENPUNT36443693087404567125.32% GROOTVLEI463439970100204999107.87% GOEDEMOED1531154205301595104.18% KROONSTAD4104214318011329346484.40% KIMBERLEY11727654445071266108.02% UPINGTON11839422932121294109.38% COLESBERG6593592292247572.02% GRAND TOTAL 169271344127539242017660104.33%

22. IMPROVING CORRECTIONAL PROGRAMMES WITHIN CORRECTIONAL CENTRES AND COMMUNITY CORRECTIONS CORRECTIONAL CENTRE (01 APRIL 2009- 31 JULY 2009) COMMUNITY CORRECTIONS (01 APRIL 2009- 31 JULY 2009) NAMES OF PROGRAMMES RENDERED NUMBER OF PROGRAMME S RENDERED NUMBER OF OFFENDERS ATTENDED NAMES OF PROGRAMMES NUMBER OF PROGRAMME S RENDERED NUMBER OF OFFENDERS ATTENDED ANGER IN ANGER OUT; DRUG ABUSE; SEXUAL OFFENCES PRE RELEASE APRIL 166 MAY 211 JUNE 221 JULY 3259 4129 3629 ANGER IN ANGER OUT;DRUG ABUSE; SEXUAL OFFENCES; PRE RELEASE APRIL 48 MAY 42 JUNE 42 JULY 472 499 516

23. APPROPRIATE SENTENCING FOR FACILITATING REHABILITATION IN CORRECTIONAL CENTRES: MATD CATEGORY (01 APRIL 2009 TO 31 JULY 2009)APRILMAYJUNEJULY NUMBER OF OFFENDER WITH BAILS : UNDER R1000.00 : R1000.00-R2000.00 : >R2000.00 472 404 81 444 392 77 465 405 166 361 167 36 NUMBER OF ATDs WITH BAILS REFERRED TO COURT FOR DIVERSION (SECTION 63): (SUCCESS SESTION 62F) 96769514 NUMBER OF ATD CASES REFERRED FOR PLEA BARGAINING AND SUCCESSES. 4148404 EFFECTIVE CONVERSION AND PLACEMENT OF SECTION 276(1)(i) CASES: 10792119114 EFFECTIVE COVERSION AND PLACEMENT OF SECTION 287 (4)(a) FINE CASES. 114149147132 EFFECTIVE CONVERSION AND PLACEMENT OF SECTION 276A(3) AND 287(4)(b) CASES REFERRED TO COURT A QUO. 6205

24. THE IMPLEMENTATION OF UNIT MANAGAMENT The Unit Management principles implemented at the 6 Centers of Excellence (Kroonstad Med C; Groenpunt Youth; Sasolburg; Kuruman and Goedemoed Med A) but there is a lot to with regard to the effective implementation. Unit Managers appointed at all Correctional Centres Case Assessment Official appointed at CoE’s and Dedicated Assessment Center/Units although not yet trained Centers demarcated in terms of Unit Management principles

25. PROGRAMME CARE

26. Number of Offenders participated in Social Work Services Programmes: (01 April – 31 July 2009) Life Skills:2 430, Substance Abuse:1 780, Orientation:2 588, Assessment on the Model of Intervention:1 842, HIV/AIDS:564, Marriage & Family Care: 1576 Sexual Offenders: 534, Support Services: 3 252, Pre Release: 892, Conflict/Aggression/Anger Management:1 621 Number of Offenders participated in Spiritual Care Programmes : Church Services: 47 047 Group Sessions: 18 531 Individual Sessions: 2 999 Alpha 1198, New Life Behavior 596, EEII 495, Challenging Life Styles 4, Kairos 94, Sycamore Tree Program 346, Ukuphula Iketanga/ Lotsha 398, Other Prison Fellowship Course 1000, Chatsec 373, Heatlines 2232, Bible Way 441, Amos Bible Study 825 Social Work Services rendered to Special Categories Children:369, Young Offenders:1 377, Female Offenders:445, Offenders with Disabilities:24, Elderly Offenders:40, Offenders with mental illnesses:18, Offenders with life sentences:14, Foreign Nationals:13

27. Comprehensive HIV and AIDS programmes and services are implemented including awareness programmes in all Centers Voluntary Testing and Counselling (VCT) services : 44 Sites operational, 1611 offenders had pre- test counselling 1442 offenders had post - test counselling 1370 Offenders tested, 281 tested HIV positive, 1089 tested negative 32 Nurses trained in the VCT register 1668 offenders are living with HIV 114 offenders disclosed their HIV status 49 Peer Education sessions held, 384 offenders participated 117 offenders are trained as peer educators 104 Health information sessions held,1216 offenders participated 178 HIV/AIDS awareness sessions held, 2043 offenders participated 13 Care and support sessions held, 139 offenders participated 14 Support Groups established 119 Offenders trained in HIV and AIDS information

28. ART Treatment : DCS Sites accredited are: Grootvlei, Groenpunt, Kroonstad and Kimberley. Two centres envisaged to be accredited ARV Sites are Goedemoed and Upington 486 offenders receive ART, 143 receive ART at Public Health Facilities, 343 receive ART at DCS Accredited Facilities 9 offenders reported rape, 0 tested positive after rape 3 offenders received PEP internally, 6 offenders received PEP at Public Health Facilities. (PEP>POST EXPOSURE PROPHYLAXES) Offenders with the CD4 count below 200 =15

29. PROGRAMME DEVELOPMENT

30. FORMAL EDUCATION AreaTargetMaleFemaleYouthDisabledTotal ABET104003087360932984477 FET450013185915801535 HET-250702259 TOTAL6271

31. SKILLS DEVELOPMENT AreaMaleFemaleYouthTotal Entrepreneurial0808 Computer Skills2400 Occupational Skills4548354816 Vocational Training1510100251 Total629164541099

32. SPORT, RECREATION, ARTS AND CULTURE ActivityTargetChildrenYouthAdultElderlyDisabledTotal Sport300002361077525753181736799 Recreation250002071018824864193535457 Arts50004147414711242965 Culture90002218732721064622 Library Services 1500032225499780312267 Total8400050126564647872233592110 Certificates Issued 50168 SRAC Practitioners Involved Temporary SRAC Practitioners Voluntary Worker Service Providers 187322104

33. AGRICULTURE ProduceManagement Area ObjectiveProduction%Produce d VegetablesGroenpunt Grootvlei Goedemoed 380000 310000 165000 142453kg 60984kg 63378.2kg 37.4% 20% 38.4% FruitGoedemoed8000kg00

34. AGRICULTURE ProduceManagement Area ObjectiveProduction%Produced Red meatGroenpunt Grootvlei Goedemoed 18000 22000 55000 6518kg 9332kg 14233kg 36.2% 42.4% 26% MilkGroenpunt Grootvlei Goedemoed 38000 lt 295000 lt 336000 lt 86669 lt 62635 lt 89162 lt 23% 21.2% 26.5% PorkGroenpunt Grootvlei Goedemoed 193000 kg 120000kg 98000 kg 40278 kg 31537 kg 22333.91 21% 26.2% 23% EggsGrootvlei120000 doz36590 doz30.4%

35. Production Workshops Management Area Production Profit Kroonstad steel and woodwork R3738809.58R887600.58 =22.7% Kroonstad textileR973788.60R553841.24 =51% Kimberley textileR276779.10R49038.72 =18% Goedemoed Bakery15259 LOAFS BAKEDR30750.65 =30%

36. CHALLENGES :DEVELOPMENT AND CARE Vacant posts: Few educators resulting in offenders taking more years to finish a Grade Educators teaching in Formal Education expected to teach Skills Development subjects Too much work for one educators compromising the quality education Lack of classrooms Declining of Formal Education learners 7 Day Establishment creating problems as custodial officials are reluctant to participate in educational programmes Delay in the implementation of OSD for Educationists in DCS Low offender labour totals for agriculture and production workshop projects Impact of the scaling down of costs on activities as planned in the Regional Operational Plan

37. PROGRAMME SOCIAL REINTEGRATION

38. PERIODCORRECTIONAL SUPERVISON PERIODPAROLE SUPERVISION APRIL MAY JUNE JULY 2762 2463 2662 2664 APRIL MAY JUNE JULY 4670 4197 4583 4703 TOTAL1055118153 SOCIAL REINTEGRATION: POPULATION

39. PERIODABSCONDERSPERIODTRACED ABSCONDERS APRIL MAY JUNE JULY 10 53 39 26 APRIL MAY JUNE JULY 34 9 20 10 TOTAL128 Deviation from June due to computers that were offline at Harrismith, Colesberg and Fauresmith 73 SINCE 1991 THE ACTUAL TOTAL NUMBER ABSCONDERS IN THE SYSTEM IS 1297 WHICH IS CUMULATIVE

40. There are seven (7) roving Correctional Supervision and Parole Boards (CSPB) in the region: Upington, Grootvlei, Groenpunt, Kimberley Goedemoed, Colesberg Kroonstad. VACANCIES AT CSPB: Chairperson at Goedemoed Management Area TOTAL NUMBER OF OFFENDERS RELEASED ON MEDICAL PAROLE: 2008/2009:13 2009/2010: 1 STATUS REPORT ON CASES RELEASED DURING 2008/2009: # ACTIVE: 3 (CUMULATIVE FIGURE) # DECEASED: 1 FUNCTIONING OF CORRECTIONAL SUPERVISION AND PAROLE BOARDS (CSPB)

41. PROGRAMME FACILITIES

42. BUILDING PROGRAMMES Construction of New Kimberley:( Correctional Centre commencement date 14 November 2006 and revised completion date is 01 September 2009. (The project is 95% complete.) Budget: R851 739 663 The upgrading of the water channel at Goedemoed is 90% complete. CSPB’s offices at Goedemoed, Kimbrerley and Groenpunt are 100% complete REPAIR AND RENOVATIONS(R&R): Barkley West: The project is 32% complete and behind schedule Budget: R 4 596 503 Colesberg: The project is 40% complete and is on schedule Budget: R18 330 179 OWN RESOURCES PROJECTS Admin Offices at Fauresmith is 100% complete Completion of Groenpunt Maximum Centre is 85% complete

43. BUILDING PROGRAMMES REPAIR AND MAINTENANCE PROJECTS( RAMP) Vereeniging ( Electrical and mechanical ramp) the project is 45% complete and on repair phase) Kroonstad (Civil ramp- 50% complete and on repair phase) Kroonstad (Building related ramp- 25% completed and on repair phase Henneman (electrical and mechanical 100% complete repair phase. Now on maintenance phase  LEASED OFFICE ACCOMMODATION Renewed 7 x expired lease contracts for rented office accommodation

44. KEY DELIVERABLES FOR 2009 / 2010 Management of overcrowding Scaling up of inspections, monitoring and evaluation and audits to be conducted to mitigate non-compliance aspects at all levels (Regional, Management Area and Correctional Centre level) Apply head hunting process for appointment professionals so as to reduce vacancy rate amongst scarce skills Completion of the New Kimberley Correctional Centre Finalization of all outstanding disciplinary and suspension cases in the Region

45. Together doing more & better to break cycle of crime