1. Biotech February 12, 2015 Longview Budget Planning Longview Budget Application System Overview

2. 2 Agenda Review of Planning Application Planning Application Updates Portal Home Page New functionality updates Reports Workday to Budget Position Mapping Budget Cycle Calendar Questions/Concerns

3. 3 Stewardship Importance of Financial Planning Board of Trustees Stewardship Planning for the Future

4. LV/Budget Updates 4 Opened LV Production Planning Apps February 5 th – to C- Level Users & some D – Level Users Workday data as of Feb 2 nd. 262 days (26.2) for non-exempt budget planning Base Budget Adjustment E-docs in GL Turned Off after January month-end close

5. 5 Portal Home Page

6. Choose an Org or… 6 Launching Budget Planning application C Level Org (College) view D Level (department) view – show only departments by Access

7. Enter an Account or… 7 User can opt to enter a specific account number or search…

8. Revenue & Expense Planning Navigation 8 Revenue & Expense Planning by Account Initialize planning Budget from Current year base budget Planning Details Active Accounts Add a new Object Code Export to Excel

9. Planning at Sub Object Level 9

10. 10 Active Account Tab – Filter by Sub Fund

11. Revenue & Expense Planning Transfers 11

12. 12 Position Mapping – Workday to Longview PM – Position Management Only Budgeted Position: Budgeted To populate in Longview Position Planning KFS Organization: College (C level Org)/Dept (D-level Org ) Vacant Positions – must have default cost allocation to update planning.

13. 13 Workday Position Mapping

14. 14 Position Review

15. 15 Position Review Position/ Position Description View Position Listing by College or Department level Flags – Sync with Workday information nightly A – Allocation Change N – New C – Change in workday position data S – Change in salary Employee Name/ Employee Id Job FTE Calculated Salary/Budgeted Salary CU – Plan FTE - Ability to Edit Budget Plan – Ability to Edit Notes

16. Salary Details–List of Allocations by Department 16 Fields include Position #, Name, Change Position # and description, Employee Name and EMPID, Calculated Salary, Base Budget Salary and Total Leave amounts planned. Sorted by Last Name within Department Pull up additional Position information

17. 17 Show Sub Funds

18. 18 Review of Budget Planning Position Review Report Review Calculated Salary Loaded/Budget salary planned Accounts out of Balance Report Review/update accounts out of balance as needed Variance by Object Code Review Variances/adjust as needed Compares Budgets/Actuals at object consolidation or object level Notes Export FY16 Planning Notes

19. 19 Budget Reporting Applications Report Cost Allocations Review of Cost Allocation at position/employee level FY16 Base Budget FY15 Current Year Final Budget Export Budget Data Budgets -Current, Trustee, and Final Actuals -Current Year Actuals, Previous Years Report Line Item Details Planned information at line item detail level Transfers/Allocation New Base Budget & Trustee Budget (FY16) FY15 Trustee and Final Budget

20. Reports

21. Base Budget 2016 - New Budget (in progress) Trustee Budget 2016 – New Year Trustee Budget (will reside in budget system ) Base Budget 2015 – Initial Budget Load (frozen during budget season) Trustee Budget 2015– Current Year Trustee Budget Base Budget 2016 - New Budget Actuals 2015 – YTD (one business day lag) Actuals 2014 – Full Year Actuals 2013 – Full Year

22. 22 Questions/Help: UBO-help@Cornell.Edu Budget Information: http://dbp.cornell.edu/offices/university-budget-office

23. 23 Questions? Comments?