1. NRS and Data Collection Part 2

2. NRS and Data Collection Part 1 and 2  Why? Make sure all programs understand what needs to be collected and definitions Make sure all programs know where everything goes in MAEMIS

3. NRS and Data Collection Part 1 and 2  Agenda Part 1 NRS definitions and requirements  Agenda Part 2 Where does it all go in MAEMIS

4. NRS definitions and requirements Review of Part 1

5. NRS and Data Collection  What is an Adult Education Learner (For National Reporting System [NRS] purposes)? 16 years old or older Not enrolled in K-12 school Demonstrated deficiency in math or English (CASAS or Best Plus) Received/participated in at least 12 hours of services (GED testing time does not count toward the 12 hours)

6. NRS and Data Collection  If you include them in your AEFLA/NRS count you MUST at a minimum collect: Core Outcome Measures Core Demographic Measures Core Status Measures Core Participation Measures

7. NRS and Data Collection Core Outcome Measures & NRS Reporting Location Educational GainTable 4 Entered/Retained Employment Table 5 Receipt of High School Credential Table 5 Entered Post-SecondaryTable 5

8. NRS and Data Collection Core Demographic Measures & NRS Reporting Locations Race/EthnicityTables 1 & 2 GenderTables 1 & 2 AgeTables 2 & 3

9. NRS and Data Collection Core Status Measures & NRS Reporting Location Labor ForceTable 6 Public AssistanceTable 6 DisabilityTable 6 Rural ResidencyTable 6 Correctional FacilityTable 10

10. NRS and Data Collection Core Participation Measures Contact HoursTable 4 Program Enrollment TypeTable 3 (Tables 1 & 4 also document entry EFL)

11. NRS and Data Collection Secondary Demographics Measures & NRS Reporting Location Secondary Learner Demographics Marital Status Dislocated Worker Learning Disabled Adult Drivers License Reliable Transportation Registered to Vote Others Collected in MAEMIS – NRS Reporting not Required

12. NRS and Data Collection Secondary Goals & NRS Reporting Location Secondary Learner Goals Involvement in Child’s Ed. Voted for First Time Received Citizenship Increased Involvement in Child’s Literacy Experiences Other Community Related Outcome Measures Collected in MAEMIS – NRS Reporting Optional

13. NRS and MAEMIS Data Collection Part 2 – Where in MAEMIS?

14. NRS and Data Collection Core Demographic Measures MAEMIS Intake Status Tab Race/EthnicityTables 1 & 2 GenderTables 1 & 2 Age (Intake Age*)Tables 2 & 3 * Intake Age is the learners age at the beginning of the current academic year

15. NRS and Data Collection

19. PreReport Checklist

20. NRS and Data Collection Core Outcome Measures Program Tab on MAEMIS Intake Educational GainTable 4 Goals Tab on MAEMIS Intake Entered/Retained Employment Table 5 Receipt of High School Credential Table 5 Entered Post- Secondary Table 5

23. NRS and Data Collection

24. Revised Educational Function Levels for ESL Learners Educational Functioning LevelBEST PlusCASAS Beginning ESL Literacy – EFL 1400 and below180 and below Low Beginning ESL – EFL 2401-417181-190 High Beginning ESL – EFL 3418-438191-200 Low Intermediate ESL – EFL 4439-472201-210 High Intermediate ESL – EFL 5473-506211-220 Advanced ESL – EFL 6507 and above221-235

25. Adult Basic Education Levels Educational Functioning LevelCASAS Beginning ABE Literacy – EFL 1200 and below Beginning Basic Education – EFL 2201-210 Low Intermediate Education– EFL 3211-220 High Intermediate Education – EFL 4221-235 Low Adult Secondary Education – EFL 5236-245 High Adult Secondary Education – EFL 6246 and above English As A Second Language Levels Educational Functioning LevelBEST PlusCASAS Beginning ESL Literacy – EFL 1400 and below 180 and below Low Beginning ESL – EFL 2401-417181-190 High Beginning ESL – EFL 3418-438191-200 Low Intermediate ESL – EFL 4439-472201-210 High Intermediate ESL – EFL 5473-506211-220 Advanced ESL – EFL 6507 and above 221-235 ESL to ABE Progression (Based on CASAS Scores)

26. NRS and Data Collection Core Outcome Measures Program Tab on MAEMIS Intake Educational GainTable 4 Goals Tab on MAEMIS Intake Entered/Retained Employment Table 5 Receipt of High School Credential Table 5 Entered Post- Secondary Table 5

28. NRS and Data Collection

29. Table 5 Checklist

30. NRS and Data Collection

32. Core Status Measures Demographic Tab on MAEMIS Intake Labor ForceTable 6 Public AssistanceTable 6 DisabilityTable 6 Rural ResidencyTable 6 Other Learner GoalsNot Tracked in NRS Tables

35. NRS and Data Collection Core Participation Measures Program Tab on MAEMIS Intake (Attendance Data) Contact HoursTable 4 Program Enrollment Type Table 3 (Tables 1 & 4 also document entry EFL)

36. NRS and Data Collection Attendance and Grades Records - Attendance must be entered per individual class session (done monthly)

38. NRS and Data Collection Assessment Records – be sure to indicate which test is being used to set EFL

39. NRS and Data Collection  An NRS approved standardized assessment must always be used for placing a learner in a beginning EFL CASAS Best Plus GED Test (Full or Pretest) is not acceptable for placing a learner in a beginning EFL

40. NRS and Data Collection Program Enrollment Type Educational Functioning Level Adult Basic Education ABE 1 ABE 2 ABE 3 ABE 4 Adult Secondary Education ASE 5 ASE 6

41. NRS and Data Collection Program Enrollment Type Educational Functioning Level English as a Second Language ESL 1 ESL 2 ESL 3 ESL 4 ESL 5 ESL 6

42. NRS and Data Collection Error Checking Tools

43. NRS and Data Collection

44. PreReport Checklist

45. NRS and Data Collection Date Entry Review – Required Items

49. NRS and Data Collection Make sure that MAEMIS is set for the correct academic year

50. NRS and Data Collection Make sure that the report is for the correct academic year

51. MAEMIS User Utilities Website  All AEFLA Programs must upload a copy of their current MAEMIS file by December 3, 2010  Information from MAEMIS will help determine the order of monitoring visits taking place in the Spring  MAEMIS User Utilities Website - File Transfer Site  MAEMIS Resource Guides will help if necessary

52. http://www.maemis.net/index.html MAEMIS User Utilities Website (Software, Documentation, Help Videos, & File Transfer)

53. MAEMIS File Transfer