1. JLab preparations for upgrade, FY05 budget Elton Smith Hall D Collaboration Meeting May 20-22, 2004

2. Contract Status All FY04 contracts awarded  IU contract to evaluate Pb glass and pmts awarded this week Budget spent

4. Producing the 12-GeV CDR Updating pCDR reenergized by CD-0 Cardman to outline process to go to CDR at summer User’s Group Meeting  Create a new editorial board Suggestions requested from User’s Group for membership  CDR will consist of pCDR + updates with sections of recent interest + cost/schedule/performance document (ala G0)

5. Producing the 12-GeV CDR (cont.) Open process  Experimental equipment available to anyone with scientifically viable idea, e.g. new experiments in Hall D.

6. Management of 12-GeV Project Project management structure  Allison Lung has been appointed (interim) project director for the 12-GeV project  Project services office to track progress  Management structure will parallel the current management for 6-GeV operations Three associate project managers (accelerator, physics and civil) Below this level, appoint “matrixed” staff as deputies Search for a Hall D manager

7. Management of 12-GeV Project (cont.) Adjust staffing to scope of WBS structure  Careful to not put 6-GeV program at risk  Management structure clarified within about one month

8. Budget profiles Now that the project has begun with CD-0, a careful line must be drawn between operations and 12-GeV project spending. (Cost) baseline for 12-GeV project will not be established till CD-1 CD-1 (Lehman Review) will take place in summer of 2005 The entire community must focus on passing this review.

9. Budget profiles (cont.) Project director (Allison Lung) will conduct discussions with DOE (Joanne Simon-Gillo) to obtain a  proposed schedule  target milestones, etc. Discussions with DOE specifically about Hall D management structure regarding  guidelines for creating the group  rate of hires

10. Hall D proposed staffing

11. Hall D Budget for FY05 Budget for next year  $600 K  + incremental 12-GeV funds, depending on funding and determined by 12-GeV management R&D will be prioritized for entire project  Can become upgrade-specific  Priority will be given to activities which will establish technical feasibility of project

12. Impact of budget profile on schedule Fiscal years 020304050607 01 Constant-effort budget continues thru FY03 * 10 CD-0 CD-1CD-4CD-2CD-3 Orig. schedule Constant-effort budget in FY02 * & O413.3 0809 * Assumes increases beyond constant-effort in subsequent years.

13. Idaho Accelerator Center (Phil Cole) Idaho State University (ISU) would like to develop ties with JLab, and is considering joining SURA. Facilities  It offers beam time at its 40 MeV electron Fast Pulse LINAC for detector tests  A 100 MeV electron accelerator (25% d.f.) should be operational within 3 years.  http://iac.isu.edu/Facilities_&_Equipment.htm

14. Coherent photon beams Contacts made with Hrachya Asatryan (director of YerPhI)  Invitations sent to R. Avakyan and S. Taroyan to visit JLab for two weeks in October to carry out initial discussions. Workshops  NATO Workshop at Yerevan on “Advanced Photon Sources and their Applications,” Aug 29-Sep 2, http://moon.yerphi.am/~a_albert  Workshop on Charged and Neutral Particles Channeling Phenomena “Channeling 2004” in Frascati, Nov 2-6, http://www.lnf.infn.it/conference/channeling2004

15. Actions and prerequisites

16. Project phases and federal budget

17. Notes to Typical Project Phases Correlate with the Federal Bubget Process