1. cccco.edu BOGFW Handbook Update September 28, October 1, 2015 Bryan Dickason Community College Chancellor's Office 916-323-5952bdickason@cccco.edu

2. cccco.edu Agenda General Fee Waiver Manual Changes Chapters in the new manual Enhancements, including New Chapters Manual Appendices

3. cccco.edu General Fee Waiver Manual Changes Increased legal citations and supporting documentation Enhanced information on fee waivers for veterans and their dependents High school completion as it relates to Title IV eligibility Enhanced appendices

4. cccco.edu Chapters in the New BOGFW Manual Introduction Application Process Eligibility: Financial and Non-Financial Loss of Fee Waiver Eligibility Special Eligibility and Veteran Fee Waivers Full-time Student Success Grant Student Equity Plans Enrollment Priority Default Prevention Initiative Fee Waiver Payment Policies

5. cccco.edu Categorical Funding for SFA Administration Chancellor’s Office Audit Authority Campus Reporting Requirements MIS Data Submission and Use Participation by New Colleges COTOP Program Miscellaneous Information Chancellor’s Office SFA Staff Contacts and Communications Chapters in the New BOGFW Manual

6. cccco.edu Enhancements, including New Chapters 6

7. cccco.edu Chapter 1 1.Program Purpose 2.Program Description 3.Program Authority 4.Multi-Campus District 5.Definitions 1.More information on “total Income” 2.Clarification on award year, academic year and base year – prior prior

8. cccco.edu Chapter 2 1.Application for the BOG Fee Waiver Program The BOG Fee Waiver Application Point out that other financial aid requires FAFSA/Dream Act Veterans Fee Waiver requires College Fee Waiver Authorization letter 2.Use of the FAFSA or Dream Act Application Output Documents 2.Federal ISIR 3.Cal ISIR

9. cccco.edu Chapter 3 Annual Cycle of the Academic Year: Header or Trailer Residency Eligibility status under AB 540 and AB 2000 Under CEC Section 68122 for U and T visa holders Relationship to Federal Non-financial Requirements High school graduation – CAHSEE no longer required Eligible Career Pathways Definition of VACA Act “Covered Individual” VACA is also mentioned in Chapter 4 and Appendix 23 Residency status under the VACA Act

10. cccco.edu Chapter 3 Enrollment in Credit Coursework Baccalaureate degree pilot program differential fee Challenging a class – student may be charged fees

11. cccco.edu Chapter 4 Dependency Status Financial Eligibility for Part A Financial Eligibility for Part BExplained more fully Financial Eligibility for Part C BOG Fee Waiver as an Award in Packaging Federal Statute and Regulation Regarding Need Analysis Eligibility for Members of Religious Orders

12. cccco.edu Chapter 5 – Loss of Fee Waiver Eligibility Academic and Progress Standards Coming for the 2016 Fall term Just to confuse students Fed and state financial aid SAP vs. BOGFW SAP Make sure staff know the differences Update campus policy manuals Adoption and Display of Policies Loss of Fee Waiver Notifications Appeals Restriction on Additional Requirements Collection of Fees Erroneously Waived

13. cccco.edu Chapter 6 Special Fee Waiver Situations Expanded information on the CalVet Fee Waivers CalVet Fee Waivers are primarily for the dependents of veterans The only CalVet Fee Waiver for veterans is for Medal of Honor recipients Presentation of documentation Cannot require the BOGFW application but in student’s best interest to apply Waiver of fees for student eligible for in-state fees through VACA

14. cccco.edu Chapter 7 Student Equity Plans 1.Purpose of the College 2.Some students need more help

15. cccco.edu Chapter 8 Enrollment Priority Promotes equity 1.Tier 1 a) CalWorks b) DSPS c) EOPS d) Foster youth e) Veterans 2.Tier 2 a) New students b) Continuing students

16. cccco.edu Preparing a Default Prevention Plan A school’s Default Prevention Plan must have the following: 1.Identify the factors causing the default rate to exceed the threshold 2.Establish measureable objectives and the steps the institution will take to improve its cohort default rate 3.Specify the actions the institution will take to improve student loan repayment Chancellor’s Office Default Prevention Efforts Selection of a Private Consultant Tiered prevention approach Tier 1 – Default rate in excess of 30% Tier 2 – Default rate between 20% and 30% Chapter 9 Default Prevention and Financial Literacy

17. cccco.edu Chapter 9 Default Prevention and Financial Literacy 1.Financial Literacy 1.Partnership with NEFE 2.CashCourse 1. For Colleges 2. For Students

18. cccco.edu Chapter 10 Payment Policies Eligibility Established Prior to Start of Term Eligibility Established After Start of Term or Eligibility Pending Reimbursement of Fees Paid and Retroactive Reimbursement Retroactive reimbursement processing fee Repayment of a BOG Fee Waiver

19. cccco.edu Chapter 11 Categorical Funding Formulas Board Financial Assistance Program (BFAP) Student Aid Administrative Allowance Base BFAP-SFAA allocation formula BFAP-SFAA capacity funding allocation formula Allowable use of funds The Board Financial Assistance Program (BFAP) Allocations – “2%” Fund Additional Allocations 3 Percent of the “2% Fund” Set-Aside BOG Fee Waivers are Entitlement Funding Financial Aid and Fee Waivers

20. cccco.edu Chapter 12 Chancellor’s Office Audit Authority Chancellor’s Office Audits Auditor Findings and Possible Actions First time findings Systemic/significant findings Repeat Findings

21. cccco.edu Chapter 13 Campus Reporting Requirements MIS Data: Annual October 1 st Submission Estimates of Fee Waiver Activity Reallocation of Unused Administrative Allowance: BFAP Report 2 Maintenance of Administrative Effort: BFAP Report 3 Ad Hoc Reports Reporting to the Student Aid Commission Reporting Federal Gainful Employment Data Reporting of Full-time Student Success Grants

22. cccco.edu Chapter 14 MIS Data Submission Chancellor’s Office Management Information System Integrated Postsecondary Education Data System (IPEDS) Maintenance of Effort (MOE) requirements

23. cccco.edu Chapter 15 Participation by New Colleges Initial Funding for new colleges Categorical funding matrix in Appendix 13

24. cccco.edu Chapter 16 COTOP Program Program Description Participation Agreement Chancellor’s Office Tax Offset Program Staff Contact

25. cccco.edu Chapter 17 Miscellaneous Information Student Financial Aid Disbursement Contracts Awaiting new rules coming from the feds AB 2160 Requires Cal Grant GPA Submission From Public High Schools Selection of Osher Scholars

26. cccco.edu Chapter 18 Staff Contacts and Resources Financial Aid Staff Contacts Communications from the Chancellor’s Office Training Other Financial Aid Resources Comments

27. cccco.edu Increased Manual Appendices

28. cccco.edu Increased Manual Appendices Added more legal citations CEC CCR Additional Charts Additional Fact Sheets

29. cccco.edu Fee Waiver Manual Appendices The law regarding the BOG Fee Waiver Regulations regarding the BOG Fee Waiver Special eligibility categories for persons eligible for BOG Fee Waiver Law regarding military residency for dependents of the armed forces The current BOG Fee Waiver Paper Application 2015-16 income eligibility rates for the BOG Fee B Waiver Law Regarding Veterans, Military and Non-Resident Fees Clarification on VACA Implementation Full-time Student Success Grant BFAP SFAA Maintenance of Effort Guidance