1. SWAN Committee of the Whole Woodridge Public Library Presented by Aaron Skog, SWAN Executive Director August, 2013

2.  Network Changes Update  Millennium Update  Millennium R2011 Upgrade  Elmhurst Update  JAR Error Update  ILS Committee Update  RFP posted  Task Force Groups

3. Memo #1: Introduction & Overview of project, goals, new email list of IT contacts shared Memo #2: New Millennium installer with R2009B.1.5 & Hostname: 1 week deadline to complete Shutdown old MLS/SWAN website Prepare SSL certificates

4. Upcoming 8 Memos  List new websites using *.swanlibraries.net domain, new SWANcom list, perhaps include SWANcorps list  SWAN will announce its new internal IP address  Steps for 3 rd Party Self-checks  Q&A Meeting closer to network cutover  Two meetings  Recorded for later viewing online

5. SWANTech website Memos archived Installer information FAQ’s

6.  Millennium software upgrade required  Announced August 7 th  See Network Changes Memo #2: Required Millennium Software Upgrade  Prepares for OCLC control records  Installer removed references to SWAN Internal IP: part of Network Changes  Due Sunday August 18 th 10 P.M.

7. Preparation for R2011.1.4 Upgrade Waiting for Test Server Upgrade to R2011 On Hold: Test Server Print Templates problem Awaiting III fix from Software Engineering Goal: Production Upgrade Sept/Fall 2013

8. Second “gap” data extract August 19 th Starting Aug 19 th, Elmhurst patron holds blocked, Ptypes removed Last day on SWAN September 1 st

9. Have you seen this?  Millennium JAR error: the specific JAR file name will change (“Could not find xxx”)  We have some answers!

10. Research @ LGS & WCS found local network adjustments helped reduce/eliminate the JAR error 7 Network Layers were Researched, Layers 1-6 affect Layer 7 (Millennium) Contact SWAN Member Services: help.swanlibraries.net or call 630-734-5153 help.swanlibraries.net Ask for Versatile to help

11. Recommendations Coming: work on bringing the affected library's network infrastructure up to standards compliance and follow best practices.  Updating library-managed switch and firewall firmware  Ensuring DNS, DHCP, routing, vLANs, other network services are configured for better compliance with standards and best practices  Ensuring point-to-point connections are not generating excessive CRC errors  Reduce network broadcast packet traffic, where possible  Updating local computer hardware drivers  For affected computers, replacing patch cables of unknown quality that are in the cable path from the computer to the firewall  For affected computers, replacing unmanaged 'consumer-grade' switches of unknown quality that are in the cable path from the computer to the firewall

12.  RFP posted!  New “RFP” menu  Task Force Groups selected  7 Groups  CHAIR: library member  LIAISON: ILS Committee member  Notified Friday Aug 9 th & ILS Bulletin Monday August 12th http://support.swanlibraries.net/system/files/Task%20Forces.pdf

13. SWAN Member Libraries SWAN Board ILS Committee Acquistions (5) System Administration (6) Directors (5)OPAC (7)Cataloging (6)Reports (5)Circulation (7)

14.  RFP Guidelines Reminder for All SWAN Libraries:  RFP is posted on SWAN website  If any vendors contact you or ask questions, refer to Aaron Skog  Avoid bias or giving a vendor a “leg up”  Past tactics for consortia include letters from current vendor, out-of-the-blue phone calls

15.  Quarterly Sept 5 rescheduled to Sept 12: Glenwood-Lynwood Public Library  Strategic Plan Year-One Report  Overview of SWAN FY15 Budget Process  RAILS Update

16. Aaron Skog, aaron.skog@railslibraries.info