1. U.S. Department of Agriculture eGovernment Program Prototype Weekly Status Meeting July 1, 2003

2. Prototype Weekly Status Meeting 2 Deliverable Targets We must focus on meeting specific dates to ensure the delivery of the final Prototype by June 27 th. DatesBusiness ScenariosActivities April 28, 2003 Pending - Animal Operations Develop budget for business scenario May 02, 2003 Pending – Outreach Report, Animal Operations Develop business scenario scope document May 02, 2003 Pending –Outreach Report, Animal Operations Create site map for integration into overall Prototype site map May 27th Completed Participate in look and feel design sessions May 30, 2003 Trade Information, eGrants, Food Safety Alerts, My Information Central, eLearning, CMIS, Food Safety PBIS/PREP, Common Customer Statement, Maps & Data Pending Final Storyboards - Outreach Report, Animal Operations Create storyboards/content for integration into the overall Prototype storyboard Week of June 16 th Trade Information, eLearning, My Information Central, Food Safety Alerts, eGrants Create and test business scenario functionality and ASP/HTML screens June 20, 2003 CMIS, Analytical Tools for PBIS/PREP, Customer Statement, Maps & Data Provide links to business scenario functionality or ASP/HTML screens June 20, 2003 Agricultural Producer, Business Partner, Employee 1, Employee 2, Employee 3 (PBIS/PREP), CMIS Create scripts for the business scenarios

3. July 1, 2003 Prototype Weekly Status Meeting 3 High Level Prototype Site Map

4. July 1, 2003 Prototype Weekly Status Meeting 4 Governance Process In order to maintain a consistent demonstration environment for the prototype, a governance process will be implemented. The proposed governance process would follow these steps for any changes to the scenarios: Requestor sends proposed changes to all business scenario owners for review. All business scenario owners should have at least 3 business days to review the change. The proposed change should include the following information: Screen shots or storyboards that highlight the changes Updated demo scripts that detail the new information or change on a page The date the change will be made to the production site. The new production files that need to be uploaded to the site. (if the scenario is hosted on the NITC server) Business scenario owners review change and sends all comments back to the requestor within 3 business days with a copy to Sandy.facinoli2@usda.gov, Chris.niedermayer@usda.gov, and egov@usda.gov. Requestor summarizes the comments and sends a final request to Sandy.facinoli2@usda.gov, Chris.niedermayer@usda.gov, and egov@usda.gov. Chris Niedermayer will approve/disapprove the change to the requestor within 2 business days of the summary request. Requestor completes the change if it is approved and sends a note out to all business scenario owners confirming the change.

5. July 1, 2003 Prototype Weekly Status Meeting 5 Outstanding Items and Next Steps Outstanding Items:  Finalize budget, business scenario, and site map for Animal Operations  Finalize business scenario, storyboards, and site map for Outreach Reports  Create and test business scenario functionality and ASP/HTML screens for eExtension  Finalize demo scripts for Customer Statement, Maps & Data, Analytical Tools for PBIS/PREP The Next Steps in the Prototype Initiative are:  Please send in finalized storyboards and demo scripts if you have not already  Finalize where every page will be hosted  Please send in all links to pages hosted on other servers and demo scripts  If pages will be hosted on the NITC server, please send the files and demo scripts  Finalize and review all demo scripts