1. U.S. Department of Agriculture eGovernment Program January 8, 2003 eGovernment Working Group Meeting Chris Niedermayer, USDA eGovernment Executive

2. U.S. Department of Agriculture eGovernment Program 2  Welcome  Enablers Business Cases – Next Steps/Future Direction  eGovernment Integrated Reporting FAQ  eGovernment Act Update  Q&A  Next Steps and Wrap-up Agenda

3. U.S. Department of Agriculture eGovernment Program 3 Define Functional (Business) Requirements Educate stakeholders Identify best practice requirements Review best practices with mission areas Gather agency specific and strategic functional requirements Synthesize functional requirements and disseminate for review Finalize functional requirements Develop Select-Level Business Case Templates Review CPIC guide Create templates Publish final templates 1 2 September 2002 October 2002 November 2002 Dec 2002 Define Technical Requirements Technical Requirements Security Plan Telecom- munications Plan Analysis of Existing Systems (if applicable) Technical Architecture Plan eGovernment Plan 3 Complete Cost/Benefit Analysis Complete Risk Management Complete Implementation Project Planning 4 Obtain Approval & Submit Complete OMB 300 Enter in to ITIPS Obtain approval from EITIRB Submit to OMB 6 Finalize Business Cases Complete executive summary and one page overviews Disseminate to agencies for final review and comments Complete final drafts of all sections 5 In Progress Events Future Events Color Key Completed Items Enablers Business Cases and Implementation Planning Gameboard

4. U.S. Department of Agriculture eGovernment Program 4 Enablers Business Cases – Current Status Draft business cases for all three Enablers are now complete As a result of EITIRB being delayed by two weeks and to give agencies more time for feedback, the period for comment and feedback has been extended Comments now due to the eGovernment Team by January 10 All comments will be incorporated and the draft documents finalized by January 17. The eGovernment Team has developed a plan to secure approval for the business cases from the Enterprise Information Technology Information Review Board (EITIRB) Details follow on next slides Additional actions to plan for the Enablers and prepare for their implementation are in the works

5. U.S. Department of Agriculture eGovernment Program 5 Enablers Business Cases – Next Steps With the completion of draft business cases for the three eGovernment Enablers, the most important next steps are to gain buy-in and acceptance from key stakeholders and to gain funding approval from the Executive Information Technology Information Review Board (EITIRB). The EITIRB will consider the Enablers business cases at its next meeting on February 18. In preparation for this meeting, the eGovernment team is working with the Executive Council to develop a project plan and a timeline for briefing: EITIRB members, Members of the Executive Work Group (which makes investment recommendations to the EITIRB), Agency heads and Agency CIOs; and Other stakeholders.

6. U.S. Department of Agriculture eGovernment Program 6 Business Case Next Steps: EITIRB Approval Process JanuaryFebruary eGovernment Team/EC Briefs Agency Heads & Agency CIOs Deputy Secretary Briefing eGovernment Team/EC Briefs EITIRB Members February 18: Quarterly EITIRB Meeting February 4: Executive Working Group (EWG) Meeting eGovernment Team Briefs EWG Members EGWG Members Complete Agency Steering Committee Briefings Business Case Comments Due to eGovernment Team Proposed Schedule

7. U.S. Department of Agriculture eGovernment Program 7 Business Case Next Steps: Roles and Responsibilities eGovernment Team (OCIO): Coordinate the process of briefing key stakeholders and gaining buy-in in preparation for the February EITIRB meeting, including briefing individual EITIRB and Executive Work Group members and agency CIOs. Act as a central point of contact to answer questions and provide support on the Enablers business cases. eGovernment Working Group Members: Brief Agency eGovernment Steering Committee on business cases, provide feedback and agency perspective on business cases, and act as point of contact for others to provide suggestions or other feedback on business cases. Also, continue to communicate the eGovernment “message” to others in the agency, especially the concept and benefits of the Enablers. eGovernment Executive Council Members: Brief agency heads within the mission area on Enablers business cases, provide feedback on business cases, and act as point of contact for senior executives on business-case related issues or questions. Attend individual EITIRB member meetings and February 18 th meeting.

8. U.S. Department of Agriculture eGovernment Program 8 Agenda  Welcome  Enablers Business Cases – Next Steps/Future Direction  eGovernment Integrated Reporting FAQ  eGovernment Act Update  Q&A  Next Steps and Wrap-up

9. U.S. Department of Agriculture eGovernment Program 9 Integrated Reporting: Frequently Asked Questions What if my agency has forms or transactions that will not be compliant with GPEA by October of 2003?  If compliance will occur at a later date, provide that date and explain the need for extra time  OCIO must have the “full story” behind these forms/transactions to best defend USDA’s GPEA compliance efforts to OMB and Capitol Hill Do I have to complete a GPEA Project Plan for every form or interaction with the public?  No. There should be a project plan for every form or interaction for which an electronic alternative will be offered, however …  Forms can be aggregated together if a single project plan addresses each of them

10. U.S. Department of Agriculture eGovernment Program 10 How can I complete these GPEA Project Plans without more information on the enterprise-wide eAuthentication effort?  Integrated eGovernment Reporting asks agencies to determine the level of security they need on a form-by-form basis to help prepare for the eventual roll- out of enterprise-wide solutions  Large amount of activity going on with the development of USDA eAuthentication Select-Level Business Case  Next steps will include eAuthentication team members meeting with agencies to review agency inputs What if my agency has not obtained tools for providing online forms?  Several USDA agencies have purchased tools already and have experience in this area  OCIO will facilitate meetings between agencies to determine if there are opportunities to partner and build upon existing agency efforts Integrated Reporting: Frequently Asked Questions

11. U.S. Department of Agriculture eGovernment Program 11 Should my revised Agency eGovernment Tactical Plan represent more than my GPEA Project Plans?  Yes. The eGovernment Tactical Plan should represent all of your agency’s high- priority eGovernment efforts, including those that are not related to GPEA  Additionally, eGovernment Tactical Plans should include proposals that address employee needs and do not involve interactions with the public  Each GPEA Project Plan must be reflected in an initiative within the eGovernment Tactical Plan Should I still include information on my agency’s efforts to support Smart Choice and/or Presidential Initiatives?  Yes. If your agency’s top eGovernment priorities include work on any of the Smart Choice proposals or Presidential Initiatives, they should be included either in the section describing Current eGovernment Efforts (Section III) or the section addressing Proposed eGovernment Opportunities (Section IV)  The section included in the previous eGovernment Tactical Plan template that dealt specifically with agency support of Smart Choice initiatives was eliminated to simplify and clarify the purpose of these plans Integrated Reporting: Frequently Asked Questions

12. U.S. Department of Agriculture eGovernment Program 12 With the Integrated eGovernment Report complete, how often will I need to update this information?  This is to be determined—the possibility of additional OMB requirements/data requests prevents OCIO from developing a long-term schedule  OCIO intends to coordinate updates of all information collected in the Integrated eGovernment Report Integrated Reporting: Frequently Asked Questions

13. U.S. Department of Agriculture eGovernment Program 13  Welcome  Enablers Business Cases – Next Steps/Future Direction  eGovernment Integrated Reporting FAQ  eGovernment Act Update  Q&A  Next Steps and Wrap-up Agenda

14. U.S. Department of Agriculture eGovernment Program 14 eGovernment Act of 2002 The eGovernment Act was signed into law by President Bush in December 2002. The Act passed both Houses unanimously. Importantly, the eGovernment Act codifies much of the President’s Management Agenda and introduces a wide range of new programs, procedures, and regulations, including: A centralized Office of Electronic Government in OMB to more centrally manage Federal eGovernment activities/initiatives A government-wide eGovernment Fund New, more flexible options for technology exchanges with the private sector and use of share-in-savings contracts Additional eGovernment reporting requirements from agencies to OMB and from OMB to Congress Additional information security requirements designed to standardize and strengthen agency security programs.

15. U.S. Department of Agriculture eGovernment Program 15 eGovernment Act: New Roles for OMB and GSA The New Office of Electronic Government in OMB will expand upon the current eGovernment organization headed by Mark Forman to:  Develop and manage government-wide eGovernment and IT strategies and initiatives  Act as a central point of contact and coordination for eGovernment issues with Federal agencies and set standards/policies to enable multi-agency coordination and collaboration  Lead the CIO Council and partner with GSA on common eGovernment initiatives  Bring together the public and private sectors to share best practices  Oversee development of agency and Federal Enterprise Architectures, oversee develop- ment of agency IRM policies, and ensure compliance with system accessibility standards  Develop standardized reporting processes, both from agencies to OMB and from OMB to Congress An eGovernment Fund within GSA will fund innovative interagency eGovernment initiatives  GSA will administer the fund with oversight from OMB  By FY 2006, $150 million per year in funding will be authorized

16. U.S. Department of Agriculture eGovernment Program 16 The Act adds several responsibilities to USDA when planning for and implementing eGovernment. Specifically, the Department must:  Develop performance goals and measures, linked to key stakeholder groups, that demonstrate how electronic government enables progress towards agency strategic goals  For all initiatives, consider privacy impacts and impacts on Americans without Internet access  Submit an annual eGovernment Report to OMB on the status of implementing eGovernment initiatives and compliance with the eGovernment Act.  Post all regulatory information that must appear in the Federal Register on agency Web sites  Accept electronic input from citizens for the rulemaking process  The Act also provides additional contracting and procurement opportunities for USDA by:  Allowing more share-in-savings contracts for IT procurement  Authorizing new public-private technology transfer programs eGovernment Act: Impacts for USDA

17. U.S. Department of Agriculture eGovernment Program 17  Welcome  Enablers Business Cases – Next Steps/Future Direction  eGovernment Integrated Reporting FAQ  eGovernment Act Update  Q&A  Next Steps and Wrap-up Agenda

18. U.S. Department of Agriculture eGovernment Program 18 Questions and Answers

19. U.S. Department of Agriculture eGovernment Program 19  Welcome  Enablers Business Cases – Next Steps/Future Direction  eGovernment Integrated Reporting FAQ  eGovernment Act Update  Q&A  Next Steps and Wrap-up Agenda

20. U.S. Department of Agriculture eGovernment Program 20 Next Steps Please forward the eGovernment Newsletter to your agency eGovernment Steering committee and anyone else you feel may benefit from reading it Additionally, please provide feedback and any story ideas/suggestions you may have to the eGovernment Mailbox (egov@usda.gov). Continue to meet with the eGovernment Team on the new Integrated Reporting Process and contact us with any questions or concerns If you have not yet done so, brief your agency eGovernment Steering Committee on the Integrated eGovernment Reporting Process and Enablers business cases by January 10 Next meeting will be on January 22 in S-107