1. Check in by logging in portaltest.bham.ac.uk Please note that this may take a few minutes

2. Welcome everybody! ‘Nice to see you… to see you nice’

3. Marks Entry End of Session Processing 2014/15 MAIN PGT DISSSUPP

4. Introductions Page 2 5 mins Mark Bowen Stuart GillamNick Stretton

5. Active Participation

6. Session Outline Welcome  Objective Setting  EOS Quiz Intro to BIRMS Processing  The Bigger Picture Marks Entry  Theory & Demo’s  Exercises

7. Welcome Objectives How good am I? Page 2-3 5 mins

8. Marks Entry 14/15 Objectives To be able to input & import marks by component To be able to calculate module marks & recommendations To understand where & how to make manual adjustments

9. Warm up Activity? Page 4 10 mins

10. Intro to BIRMS EOS  BIRMS processing 1. Marks Entry 2. End of Session Arts 3. Release of Arts  Students view their marks online  Taught Student Administration (TSA) 1. Run Student Data Audit 2. Degree congregation booklet checking 3. Produce Transcripts and Certificates  Graduation

11. Big Picture… Online Student Marks Student Paperwork Ability to graduate Student Satisfaction S tudent E xperience

12. BIRMS is your friend…  BIRMS does the hard work (Mostly)  BIRMS is programmed to UOB regulations  BIRMS rounds up at module level not component  Always enter true marks  Marks Import can save you a lot of time  Remember always to click save Top Tips

13. Mark Entry

14. Assessment Periods Three Assessment Periods in BIRMS: Main Supplementary PGT Dissertation  Which are relevant to you? 1 2 3

15. Marks By Components

16. Components What and why? Components are the individual assessments that comprise a module Component marks must be entered in order to calculate a module mark in BIRMS

17. Component Structure (Basic) Module Mark Component Marks 65 54 72 Essay 1 Essay 2 Exam 25% of overall mark 50% of overall mark 66 BIRMS calculates

18. Component Structure (Complex) Module Mark Top Level Component Marks 655472 Assessment EssayExam 40% of overall mark 25% of overall mark 35% of overall mark 8452 Oral Presentation 40% of component mark Project 60% of component mark BIRMS calculates – roll up 65 Parent Component Mark Child Component Marks BIRMS calculates

19. Components & Modules Every module needs a mark! BIRMS needs to know that a student has a mark for every module they are registered for If a student is registered for a module that has no mark this will prevent you from correctly running End of Session in BIRMS

20. This one is ready to be released Once the components have been recorded Calculate the module mark Not necessary to click

21. How to input Marks by Component To demonstrate… Module: Click into Marks Entry on the home BIRMS Screen Specify relevant academic year, assessment period and module code Input Marks and click Save #1

22. Key Pointers! Marks can be imported by component only Offers a quicker alternative BIRMS only likes CSV files Importing Marks Demo & Activities on way

23. How to import marks by Component To demonstrate… Click into ‘Marks Entry’ & Specify relevant academic year, assessment period and module code Click ‘Create Marks by Component File’ Input component marks on the template and save Click ‘Import Marks’ on main Marks Entry Screen Choose File and Click ‘Load File’ #D2

24. Task 1 – Enter Marks by component Page 6 20 mins

25. Module Recommendations

26. Modules will have different recommendations in BIRMS depending on whether a student has a: Pass for the module Fail for the module Further attempt

27. Which Module Recommendation? TSA have produced a Module Recommendation Quick Guide to help you Use Away!

28. What’s your Recommendation… Identify the correct module recommendation?

29. Where a student has achieved a mark equal to or higher than the pass mark for the module #1 _____________

30. Where a student has not achieved a mark equal to or higher than the pass mark for the module has the opportunity to re-sit the failed assessment is going to re-sit the assessment in the supp. Period but not as a centrally timetabled exam #2 _____________

31. Where a student has not achieved a mark equal to or higher than the pass mark for the module has opportunity to re-sit the failed assessment is to re-sit the assessment as a centrally timetabled exam in the supp. period #3 _____________

32. Where a student has not achieved a mark equal to or higher than the pass mark for the module has extenuating circs. for failing the assessment is not going to sit the assessment as a centrally timetabled exam #4 _____________

33. Where a student has not achieved a mark equal to or higher than the pass mark for the module has extenuating circs. for failing the assessment is to sit the assessment as a centrally timetabled exam in the supp. period #5 _____________

34. Where a student Has achieved a mark lower than the pass mark for the module, and has extenuating circumstances Has a first sit opportunity in the next academic year Is required to sit the exam or submit coursework but is not required to attending teaching #6 _____________

35. Where a student Has achieved a mark lower than the pass mark for the module, and has extenuating circumstances Have a first sit opportunity in the next academic year Is to sit the whole module again (by attending teaching sessions and paying fees) #7 _____________

36. Where a student has not achieved a mark equal to or higher than the pass mark for the module; and is not permitted to have any further attempts at the failed assessments #8 _____________

37. Where a student Has achieved a mark lower than the pass mark for the module Who will be taking an alternative module as a substitute in the next academic year #9 _____________

38. Where a student _____________ Has achieved a mark lower than the pass mark for the module Who will be taking an alternative module as a first sit in the next academic year #10

39. ANY QUESTIONS ?

40. How to calculate Marks & Module Recommendations To demonstrate… Click into ‘Marks Entry’ on the home BIRMS Screen Specify relevant academic year, assessment period and module code Click Calculate/Amend Module Marks button #D2 Click ‘Calculate Mark’ and then save

41. Task 2 – Calculate/Amend Module Marks Page 7 10 mins

42. Page 8-10 15 mins Task 3 – Mark Recommendation Scenarios

43. Progress How did you do? Page 9-10 5 mins

44. Next Sessions EOS ARTS UG Thursday 30 April 2015 10-12 am EOS ARTS GT Thursday 30 April 2015 2-4 pm BIRMS Pre-Board Prep Friday 1 May 2015 10-12 am BIRMS Pre-Board Prep Friday 1 May 2015 2-4 pm

45. BIRMS Deadlines… Inputting of all Marks & Recommendations Wed 10 th June 2015 Release of Marks & Arts Mon 22 nd June 2015

46. Thank you for attending Your Feedback would be most welcomed!