1. Digital Long-term Preservation Service in Finland DLM Forum Members Meeting 13.5.2011

2. Digital preservation in Finland 2000 SÄHKE work initiated 2005 SÄHKE1 national standard –Case mgmt requirements to records mgmt & Metadata model 2006 VAPA work initiated –Ingest, preservation and service 2009 SÄHKE2 standard –Information mgmt requirements 2011 VAPA completed –Information service with ASTIA service in-house project 2014(?) SÄHKE3 standard –Databases and registers –Flexibility added to Metadata model

3. What is VAPA Services

4. Ingest and service system Services –Ingest services: ingest, reports –Utilisation services: Government offices, customers, information service –Administration services: Users, user access Systems –Ingest: SFTP transfer system, reports –Content utilisation: SDB, Identification services –Administration: Mgmt of user info, SDB mgmt Data resources –Content –Access rights –Users

5. VAPA Main Items Ingest and submission Workflow Management User Management Security ASTIA integration Piloting Organization’s access to own content

6. Ingest and submission SÄHKE2 standard –Requirements on case mgmt –Metadata model  XML schema –Transfer instructions –Workflow driven –Security through signature AIP sustainability

7. Submission prerequisites Permission to preserve digitally Content complying to SÄHKE2 standard Organizational readiness Technical readiness Transfer agreement

8. Permission to preserve digitally National Archives grants SÄHKE2 audit performed by VIP –Accredited auditors –Case or Records Management system certification status –Organization and content Data security audit performed by VIP

9. Content complying to SÄHKE2 standard SÄHKE2 audit performed by VIP –Metadata model –Transfer file Mandatory test of content and transfer –Testing service provided by NA

10. SÄHKE2 standard

11. Organizational readiness Functional processes  SÄHKE2 content Knowledge of transfer instructions Named Transfer user –Technical ID, password by mail Named Signer –Organization, signer role, certificate Certificate acquired

12. Technical readiness Firewall entries –Organization’s own firewall –Firewall of VAPA service Knowledge of IP addresses and ports SFTP tool acquired

13. Transfer agreement Permission to preserve digitally SÄHKE2 content –Tested SÄHKE2 audit performed Data security audit performed  Assignment agreeme nt

14. Workflow Management SDB4 Workflow engine Suitable for SÄHKE2 standard Transparency Error logging Managing workflows by ourselves Error action: Warning, cancel, halt

15. Workflow process

16. User Management Based on Liferay Synchronization with LDAP Transfer agreement Organizations, groups and roles Access rights to preserved content ASTIA integration Most concerns

17. Security Much emphasis on security Auditing documents –Describing processes, conventions Auditing environment –Security stress test Auditing system source code Auditing pilots

18. Piloting Findings Increase publicity and confidence Increase organizational readiness Implementation and deployment –At organizational level –Many tasks to perform –Comply with SÄHKE and security requirements –Certification of case mgmt systems (RDMS) –Auditing SÄHKE conformance Resourcing –Training and support

19. Test Findings Complex testing –Configuration –Unique submissions Testing tool to produce Test report tool Change mgmt Regression testing –Also required for production phase

20. Information service ASTIA and VIRPA services Unassigned content: organization –From its own operating system –VIRPA service with original, stored Ids Assigned content –National Archives –Organization disposes assigned content

21. ASTIA integration User interface of content utilisers –Querying all content resources Paper and digitized content Born digital content OAI-PMH harvesting interface Delivering DIP and records –Synchronous, asynchronous –Security, Session contro l Common User Management –Access rights management –Identification, registration and login

22. Organization access to own content – VIRPA service Reliable integration between systems –Government office system <> VAPA Security audit required at organization Organization keeps Metadata of transferred records and cases Organization uses stored original ID’s Organization’s access rules  access

23. Future of digital preservation All administration 2015? (government, municipalities) Preservation of fixed term content 2015? SÄHKE3 implemented in VAPA 2015  –SÄHKE3 will define Metadata model for databases –SÄHKE3 preliminary work started –SÄHKE3 standard 2014 –Database submissions from 2015